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2019 04/18 Minutes Honor Awards

4/18/2019

Lake of the Woods Association,
Honor Awards Committee Meeting Minutes
  1. Call to Order
The Meeting of the Honor Awards Committee (HAC) was called to order by at 9:30 AM on April 18, 2019 at the Community Center by Chair Joann Buttimer.Members notified the Chair of intent to record meeting.A quorum is present.
 
Introduction of returning and new Members and
  • Lake of the Woods (LOW) Board President and HAC  Liaison, Cliff Wilks
 
Presentation of the Honor Awards Committee Slate of officers for 2019
  • Chairman: Joann Buttimer
  • Vice-Chairman:  Claudia Low
  • Secretary:  Betty Beck
  • Publicity, Karen Kovarik
A motion to accept the state of 2019 officers was made by Janet Himmelberger and seconded by Shellee Williams.The motion was passed unanimously.
 
 
 
Committee Members Present
Chairman, Joann Buttimer
Committee Members Absent
Publicity, Karen Kovarik                          
 
Vice- Chairman, Claudia LowAnn Wood
Secretary, Betty Beck
Connie LeMay
Judy Schrage
Janet Himmelberger
Shellee Williams
 
Liaisons Present                                                                                    Guests Present

LOW Board President, Cliff Wilksnone
 
  1. Approval of Meeting Agenda
  2. motion was made by Shellee Williams to approve the meeting agenda and seconded by Connie LeMay.  The Motion was passed unanimously.
 
  1. Approval  of Previous Meeting minutes
A motion to approve the minutes of the September 2018 minutes was made by Claudia Low and seconded by Judy Schrage.The motion was passed unanimously.
 
  1. Comments from The Board Liaison, Cliff Wilks
  1. A proposal to hold an informal reception for Award Winner before the General Meeting on Labor Day has been made.  This proposal will be discussed with LOW management.  Financing for refreshments for an informal reception would come out of the Administration budget.  Further discussion of this proposal will be added to the August meeting agenda.
 
  1. A proposal to move the Awards Plaque has been made.  This proposal was discussed with LOW management and the Chair of the (Chris Kilby) of the Clubhouse Committee.  Members of the committee may discuss the proposal with the Club House manager and the Chair of the Club House Committee if they wish to pursue the matter further.
 
  1. Comments from the Chair
  2.  
  3. Comments from Guest on Proposed Agenda
  4.  
 
  1. Unfinished Business
  2.  
 
  1. New Business
  1.  Increase the number of HAC awards to Youth.
  1.  In the past, the HAC committee has presented only one award for activity by someone younger than 18 who is a credit to the community and exceeds normal expectations.
  2. In general discussion, members believe that there are likely a number of young members in the community who are engaged in activities deserving of recognition.  It was suggested that a likely source of information on outstanding youth activities would be the Lake Youth Foundation.   The committee will ask members of the Lake Youth Foundation for their input.
  3. A vote on this issue is deferred to a later meeting pending receipt of additional information.
  1. Review of the HAC handbook
  1. Vice- Chairman Claudia Low has prepared a handbook of useful information for HAC members.
  2. Members reviewed the handbook and thanked the Vice-Chairman for hard work in collecting and organizing important data into a single publication which will facilitate the conduction of the committee’s purpose, processes and responsibilities.
  1.  Changes to the HAC charter and Procedures
  1. Should a change be made to language in the HAC charter to address the issue of work done in an executive session?  Should a change be made to clarify the closing date for nominations?
Since any LOW resident may attend HAC meetings, in order to maintain confidentiality in discussion and deliberation on individuals nominated for awards, published information on the committee needs to include language on closed sessions.Should such language be included in the Charter?During discussion on the issue, it was determined that a statement will be added to section 1.0 Procedure as a change to item 1.4 to read “Evaluate the nominations received and determine by vote the recipients for the Honor Awards in a closed meet.”
  1. During discussion on the issue of clarifying the closing date for nominations a determination was made to change 1.0 Procedures section1.3 to read “Deadline for receipt of nominations shall be determined by the committee, but shall be no later than June 30.”
A motion to accept the above changes to language in section 1.0 Procedures was made by Janet Himmelberger and seconded by Claudia Low.  The motion was passed unanimously.  The Committee will provide their recommendation to the board by a separate memo.
  1. Review and assignment of sections of the list of LOW Clubs to be contacted regarding nominations for 2019 awards. 
  1. Each member will be responsible for contacting and confirming addresses for eight Club contacts.
  2. Members should coordinate with current LOW listings of Clubs.
 
  1. Member/Guest Comments
  2.  
 
  1. Adjournment
A motion to adjourn was made by Claudia Low and seconded by Connie Lemay.The motion passed and the meeting was adjourned at 11:00 AM.
 
The next meeting will be held on Thursday May 16, Community Center, Classroom #1 and 9:30 AM