7/16/2024
Lake of the Woods Association,
Honor Awards Committee Meeting Minutes
(Approved July 12, 2024)
I. Call to Order
The meeting was called to order at 2:00 p.m. on May 10 at the Trophy Room, Woods Center, by Chair Helen Brewer.
Committee Members Present
Helen Brewer, Chair Gina Davies
Cindy Miller Carrie Neeley Carolyn Rourke Cliff Wilks Committee Members Absent
Nancy Lawton Cronin
Liaisons Present Guests Present
Rick Rappoport, Board Liaison
A quorum was present.
II. Approval of Meeting Agenda
Member Cliff Wilks motioned to approve the agenda, which was seconded by Member Cindy Miller. Motion passed unanimously.
III. Approval of Previous Meeting Minutes
The committee approved the draft minutes from the April 12, 2024 meeting.
IV. Comments from Rick Rappoport, Board Liaison
Rick mentioned the recent water rescue of a kayaker by a Lake resident and the LOWA Board’s sense that the resident should be recognized for their assistance. He said an Honor Award would be appropriate and asked that the nomination be referred to the Lakes Committee for action. Member Davies said she would take that action.
V. Comments from Chair
Chair Brewer confirmed the committee meetings dates as the second Friday of the month through September, with an additional meeting in August. All meetings will be held in the Woods Center Trophy Room. The dates are: Jun 14, Jul 12, Aug 9, Aug 23 and Sep 13. She also reported the Nomination Form has been revised to reflect the current year and is ready for use. A nomination has already been received.
VI. Comments from Guests on Proposed Agenda and General Comments
None
VII. Unfinished Business
A. Issue – Name Plates on Award Plaques
1. Summary of Issue: where should the plaques that display the names of past award winners be placed now that they have been removed from the Clubhouse after the renovation.
2. Key discussion Topics: Update: Chair Brewer reported that Member Newley discussed the issue with Assistant GM Carolyn Brodeur who said she would take it up with GM Phil Rodenberg.
3. Vote: no vote. Helen said the committee will consider the question at its June meeting a make a recommendation to the LOWA Board.
B. Issue – Publicity
1. Chair Brewer reported that an article announcing the Honor Awards was submitted to the Lake Currents for the May 17 issue.
VIII. New Business
A. Volunteers for Tasks Needed. Chair Brewer presented the Task List for the Honor Awards project and led the committee members through the assignment of the tasks. The completed Task List is attached to these minutes.
X. Adjournment
The meeting was adjourned at 1:40 p.m. Next Meeting – Friday, June 14 at 2:00 p.m.
*The Committee reserves the right to add, delete, and/or postpone agenda items and adjust meeting times as necessary.
Attachments:
1. Agenda
2. Task List with Assignments
I. Call to Order
LAKE OF THE WOODS ASSOCIATION
HONOR AWARDS COMMITTEE MEETING PROPOSED AGENDA*
Friday, May 10, 2024 Woods Trophy Room
II. Check for Quorum Present
III. Check for Recording of Meeting
IV. Approval of Meeting Agenda
V. Approval of (previous) Meeting Minutes
VI. Comments from Rick Rappoport, Board Liaison
VII. Comments from Chair
Approval: room, date, time Nomination Form dates changed
VIII. Comments from Guests on Proposed Agenda
IX. Unfinished Business
Publicity: NLC
X. New Business
Volunteers for TASKS needed Tasks explained
Questions??
XI. Member/Guest General Comments
XII. Adjournment
Next meeting: June 14, 2024 , 2:00 PM
Zoom Meeting information
Click to paste zoom information, if any.
*The Committee reserves the right to add, delete, and/or postpone agenda items and adjust meeting times, as necessary. Please silence your phone.
Chair:
Apply for meeting space Submit agenda for meeting
Elect officers
Establish meeting dates Review award categories Review nomination form Review nomination letter
TASK LIST 2024
Establish deadline dates for submissions, re-writes Prepare nomination form
Make available to Committee Support for publication
Ask copies be made available on the LOWA web site and in the Holcomb Bldg.
1. Committee Person Responsible: Cindy, Carolyn will assist with social media if needed
Start Publicity: 5/17
Lake Currents
LOW Down
Email blasts-weekly
“Cards” in Clubhouse and Fareways (??) -- maybe
Added:
Social Media – LOW Next Door and Facebook Lake of the Woods Community Page Reach out to LOW Communications Committee for assistance
Chair: Once Nominations received: 6/1-7/12
Make sure form is complete, follow up with nominator if needed Review nominations and category of award with committee
Prepare list for “#2”
2. Committee Person Responsible: Cliff
Notify Nominees
Email with notification letter
Follow up with phone call; ask if a guest will attend
If recipient cannot attend determine substitute and notify him/her with award ceremony info
Contact chair with any concerns
3. Committee Person(s) Responsible: Carolyn and Nancy
Edit/reword/extend/delete the submitted narrative, if needed Aim for similarity in length
Call the nominator if more info is needed
Present to committee for suggestions/acceptance
Send final narratives to chair by 8/16 for “Script”
4. Committee Person Responsible: Cliff
Prepare lists:
Certificates to Lorri Troccio for creation of Certificates by 8/5 Trophy Recipient list (forward to chair by 8/16)
List of Nominators (to be read at end of awards) (forward to chair by 8/16) Names to be placed on the Award Plaques in the Clubhouse entry way
5. Committee Person Responsible: Carrie
Contact Crown Trophy in Fredericksburg for trophies and engraving by 7/26 Have Trophies and Award Name Plates made
Pick up (at least one week prior to ceremony) Deliver to Chair by 8/23
6. Committee Person Responsible: Carrie
Decide with committee if a Reception is to be held (request room for this: Chair) Purchase decorations, paper products for reception, decide on refreshments Determine who will set up/clean up
Chair
Create script for presentation
7. Committee Person Responsible: Carolyn
Arrange for Picture for Lake Currents (if someone cannot attend, make arrangements to take picture in advance)
Determine a way to identify person in the picture and arrange with Lake Currents for sending Arrange for photographers and process for submitting recipients and write up
8. Committee Person Responsible: Gina
Create
Reserved signs for recipients and guest (separate signs: Reserved for NAME; Reserved for GUEST of Name) Send to chair by 8/16
Copy of write up with name of nominator for the recipient (send to chair by 8/16)
Chair:
Organize
Opening remarks
Who will read descriptions, recipients (check on correct pronunciations) – all committee members
Present awards
Give list of recipients to the Board Secretary
Send “thank you” to appropriate individuals (Secretary)
Chair and Secretary and #? Set up table with awards Seating
Chair and “#6”
Set up Reception Room
Chair
Hold a meeting to discuss success/problems/suggestions for next year! 9/13