Tennis Committee Meeting Minutes

 

Approved Minutes
LOW Tennis Committee Meeting 3 - 2007
Community Center  June 11, 2007

Members Attending: Ken & Sharon Kaltenmark, Phyllis Booth , Mike & Alice Mote,  Billie O,Neill, Maryann Bailey, Dave Ryder,  Jim Lemieux, Olive Kelly

Guests: Kay Gray, Nancy Arnold, Jim Divelbiss,  Eldon Rucker  (Liaison for BOD) Jim Hopkins (Liaison for Planning Committee), Bob Popowicz (GM Liaison), Terry Hileman (Liaison for Finance)

Niki Davis (newly hired Dir of Activities) stopped by for a few minutes and was introduced to the committee.

Treasury Balance: $184.15

Items Discussed

• Good turnout by Tennis committee and players for BOD workshop May 23 and BOD Monthly Meeting, June 2.  Good job, as we have been approved for resurfacing all 4 remaining courts this year!!!!!!
• Resurface of Courts 1&2 to start June 25th and will take approximately two weeks to complete.
• Resurface of Courts 5 & 6 to begin August 20th. Courts 5&6 will be soft courts using a fiberglass matt with soft latex surface. Resurfacing of these two courts may take longer.
• Recommendations (by priority) for court color combinations for Courts 1,2 ,5 & 6  are as follows: 
• Blue inner and Darker Grey outside
• Blue inner and Green outside
• Blue inner and Tan outside
• Annual Tennis Social with BOD/GM was held Monday May 21st from 4-6 pm- turn out was excellent and everyone had a great time, (article in Lake Currents.)
  
• Maintenance Issues—
• Poles need to be repainted - working on them.
• Hose bib for watering is installed.
• Need to adjust gate closures –several are difficult to close
• Area spruce up Olive (lead) and Sharon to work with Rod, with authorization to spend $75 dollars of the Tennis fund.
• Tennis Socials
• June 9th  Social was hosted by Taylor’s –Thank you -  great job
• July 14th Host:  Mote’s
• August 11th Host: Limeux’s
• September  Host: Booth’s
• October – Host:  Romiti’s
• Billie O’Neill Teen Tennis Clinic was held Saturday, June 2nd 3:00-4:00 Attendance was good.
• Annual Tennis Picnic September 22 from 4-8pm at Sweetbriar Park -  Reserved
  
• Sign-up Sheets at Tennis Courts. Alice Mote will send Ken May usage data.
• Jim Lemieux presented old information on cost to cover courts and it was proposed to not proceed any further due to projected high cost.
• Need to budget for one new bench. Terry Hileman and Jim Lemieux are looking into awnings to cover benches to provide some shade. – maybe 4K
• Discussion about old emergency phone - not as big an issue due to cell phones and 911 service.
• Note proposal to charge 1 fee for swimming, pool, and fitness is being proposed need to make our position known.

Dave Ryder
Ken Kaltenmark

COMMITTEE APPROVED MINUTES
2007 LOW TENNIS COMMITTEE Meeting # 6
September 10, 2007

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m. 

In attendance were David Ryder, Olive Kelly, Billie O’Neil, Sue Colby, Sharon Kaltenmark, Phyllis Booth, Terry Hileman, LOW Finance Committee Representative, John Bailey, LOW General Manager, Eldon Rucker President LOW-BOD and Ken Kaltenmark.

Ken thanked Phyllis and Dave Booth for hosting the September 8th social.

OLD BUSINESS

Status of Tennis Courts: Construction on courts 5 and 6 has been delayed to mid September by contractor, TCI.  Discussions centered on completion of courts 5and 6 before winter weather arrives which may delay start of work on courts 5 and 6 until next year.
Statistics:  Court usage data was not available.

Maintenance:  All tasks on the list have been completed by the LOW maintenance staff.

Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.

Court Rules:  Sue Colby presented a new draft for the LOW Tennis court rules. The slight changes may be able to be added to current signs

NEW BUSINESS

FY08 Proposed Tennis Budget:  Terry Hileman and John Bailey were present to discuss the 3 options.  Option 1 was to maintain the current $50 per household fee. The second option is to wrap together the fees for the Fitness Center, Pools and Tennis courts. John Bailey said the suggested fee would be somewhere around $85-$100. The third option was including the fees in annual assessment. Ken Kaltenmark provided a draft summary of the three proposed options for review. Tennis committee position was option 1 as preferred choice to continue with the $50 fee per household.  Option two was voted on and a NO vote passed by a 4 to 1 margin.The third option was considered but concerns were expressed in terms of potential increase of non tennis activities on the courts such as skate boarding roller blading as well as potential for increased vandalism. Ken Kaltemark will update the draft Tennis Amenity Cost for 2008 with committee suggestions and place sheet at courts for Tennis players to vote on.

Sue Colby presented a draft letter that would be included in annual assessment for Tennis amenity that would provide a couple of contacts on the committee, further explain court rules and protocol for usage including court reservation, usage & sign-up sheets. Additional comments were solicited from the committee. The main issue still outstanding is how to allow court usage for people who want to use courts for short time periods. It was suggested that having league play dates, phone numbers for lessons and a couple of tennis committee members posted, it would allow people options to use courts for short periods without having to pay a fee.

Area spruce up around the Gazebo is scheduled for September 15th by Olive Kelly to spruce up the area, add mulch and plant some flowers.

The Romiti’s will host the next tennis social on Saturday, October 13th.

The meeting was adjourned at 5:45 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2007 LOW TENNIS COMMITTEE Meeting # 7
October 10, 2007

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Olive Kelly, Billie O’Neil, Sue Colby, Sharon Kaltenmark, Dave Booth, Phyllis Booth, Terry Hileman, LOW Finance Committee Representative, Eldon Rucker President LOW-BOD and Ken Kaltenmark.

Ken thanked Phyllis and Dave Booth and Jim and Jan Lemieux for hosting the Picnic September 22nd social. Ken thanked Tina and Virgil Romiti for hosting the Tennis social on October 13th. Ken thanked Olive Kelly, Alice and Mike Mote for the spruce up and planting of flowers at the Gazebo. Finally, Ken thanked the entire committee & members, liaisons, alternates and board members for their service this year.

OLD BUSINESS

Minutes: The September minutes were reviewed, corrected and approved by the committee.
Status of Tennis Courts: Contract was signed with Herb of TCI and work is expected to begin later this month on courts 5 and 6.
Statistics:  Court usage data was not available.

Maintenance:  All tasks on the list have been completed by the LOW maintenance staff. Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.

Court Rules:  Sue Colby presented a new draft for the LOW Tennis court rules. The slight changes may be able to be added to current signs

NEW BUSINESS

Maintenance:  Ken has prepared a list for maintenance items for next year to discuss with Elton Rupp which includes: broken PVC sleeve around water spigot shut-off valve; broken lens on court 3 lights; court 3&4 timing delay for shutting off lights does not work; modifying language on signs outside of courts, addition of sign inside to remind players to shut and lock gates when leaving, repair windscreens, and caulking of sleeves around net poles on courts 1-4. 

Committee: Recruiting: Several committee members service term of 3 years runs out early next year and we need to actively seek new members. Ken will remain active until first meeting of next year when a new committee president will need to be elected.

FY08 Proposed Tennis Budget:  Results of the survey of Tennis players responses to the three choices was split evenly .As previously presented the options 1-3 are:  Option 1 was to maintain the current $50 per household fee. The second option is to wrap together the fees for the Fitness Center, Pools and Tennis courts.  John Bailey said the suggested fee would be somewhere around $85-$100. The third option was including the fees in annual assessment.

Treasurer Report:  Treasurer was not present, but funds were estimated to be $206  minus $52 for party and $76 dollars for plants leaving around $78 dollars

Next meeting of this committee is scheduled for April 14, 2008 – same time, same place.

The meeting was adjourned at 5:45 p.m.

Respectfully submitted, David Ryder, Sect’y
Ken Kaltenmark, Chmn

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 1
April 14, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m. 

In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Jim Lemieux, Mike Mote, Don Walters LOW Planning Committee Liaison, Ted Wessel, GM Liaison,  Eldon Rucker President LOW-BOD Liaison and Ken Kaltenmark.

Ken called the meeting to order at 4:30 and noted that a voting member quorum was not present. Ken introduced the guests and attendees. Ken also presented information concerning reconstitution of members and dates for expiring terms of current committee members and possible new members

Ken was very busy on the off season
1. Ken prepared and submitted a 15 year plan to LOW BOD.
2. Ken met with Ted Wessel and John Bailey to get budget for 2008 approved.
3. Ken reported that $2500 was approved to purchase 1 additional bench and 3 awnings.  Ken also stated the contact signed last year by TCI for resurfacing courts 5 & 6 is scheduled to start May 19th .
 

Usual Business First Meeting of the Season

Establish Monthly Meetings: Continue with second Monday of the month at 4:30 with meetings on May 12th, June 9th, July 14th, August 11th, September 8th, and October 13th

Establish Social Dates and Hosts: Second Saturday of each month on  with socials starting on May 10th (Kaltenmarks Hosting), June 14th, July 12th, August 9th, September 6th or 20th, October 11th (Need Hosts).

Establish Picnic Date: Not decided

GM/BOD Social: Not Decided

Court Usage: Need to continue sign up and collection of court usage data

Court Reservations: Mike Mote presented schedule that Alice Mote had put together with USTA and LOW league play dates. Billie O’Neil provided Mike with information regarding her planned events and lessons for incorporation. Schedule will be posted at the courts.

Old Business

Minutes: The October 2007 minutes were approved by the committee.
Treasurer’s report:  $126.83 (e-mailed to Ken by MaryAnn prior to mtg)
Statistics:  Court usage data was not available.

New Business 

Spruce up area campaign: recommend that we continue with program charging $2 per person at the social to pay for additional plants etc.

Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.The meeting was adjourned at 5:15 p.m.

Respectfully submitted, David Ryder
Annotated by Ken Kaltenmark and changes approved by the committee.

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Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 2
May 12, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Mary Ann Bailey, Lou Kasischke and Ken Kaltenmark. Three alternates were also present Bob Lewis, Jim Divelbiss and Elizabeth Wiley.

Ken called the meeting to order at 4:30 and noted that again, a voting member quorum was not present. Ken introduced the guests and attendees. Ken also presented information concerning reconstitution of members and dates for expiring terms of current committee members and possible new members.

New Business Discussed

1. Ken talked with Rod about installing the awnings that we ordered at a cost of $545.00 each, including shipping.

2. TCI needs to inspect 3&4 to keep warranty in force. Finley Const needs to inspect 1 & 2. Cost for inspection of these courts is $1800.

3. Mary Ann Bailey reported $127.03 in funds and handed money over to Ken for the new Treasurer (to be elected).

4. TCI resurfacing courts 5 & 6 is scheduled to start May19th   (PS- They were resurfaced over Memorial day weekend and LOOK great!!)

5. LOW has decided not to issue keys this year due to high quote for making keys, instead they will change codes. Plan to change to keys or go to magnetic card readers will be evaluated by LOW BOD next year.

6. Court usage data was presented which was similar to previous years, although usage was a little lower during the months when courts 1&2 were being resurfaced. Need to keep pushing for everyone to use sign-up sheets to maintain visibility with LOW BOD.

7. Yearly budget of $2550 approved.

8. Even without a quorum the April minutes were approved and sent to BOD representative. Alternates became voting members for this issue.

8. A discussion of charging a small fee for USTA teams and pickleball users playing at LOW was tabled but no decision made, further discussions planned. 

9. Everyone agreed to keep social costs at $2.00 per player to fund spruce up activities again this year.

10 Brief discussion about covered courts with cost estimated at $550 K (still a rough figure) for future long range planning.

Usual Business First Meeting of the Season was review again with guests and attendees

Establish Monthly Meetings: Continue with second Monday of the month at 4:30 with meetings on May 12th, June 9th, July 14th, August 11th, September 8th, and October 13th

Establish Social Dates and Hosts: Second Saturday of each month with socials starting on May 10th (Kaltenmarks Hosting), June 14th, July 12th, August 9th, September 13th, October 11th(Need Hosts).

Establish Picnic Date: Not decided

GM/BOD Social: Not Decided

The meeting was adjourned at 5:30 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 3
June 9, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Phyllis Booth, Dave Booth, Alice Mote, Jim Lemieux, Jim Divelbiss, Ray Godfrey, Lou Kasischke and Ken Kaltenmark.

Ken called the meeting to order at 4:30 and thanked Dave Booth for 3 years of service. Ken also thanked Jim Divelbiss, Jim Liemeux & Lou Kasischke for help installing the new awnings on the courts. Ken also mentioned that Wayne Spencer was updating the tennis website at www.lowtennis.net.

Old Business Discussed

1. Monthly meeting and social dates confirmed from previous meeting.
2. Tennis social hosts identified for July –Jim Limieux, August –Dave Booth and September-Ray Godfrey.
3. Treasury had $107.85 after spending $19 on flowers for spruce up around the Gazebo.
4. Discussion on the annual picnic and GM/BOD Social dates still pending.
5. Continuation of the area spruce up was agreed upon as well as keeping the social fee at $2:00 to maintain funds.
6. The proposed pickleball and  USTA court user fees were discussed in length. Several members voiced a position and additional member’s opinion will be solicited in up coming meetings.

New Business Discussed

1. Ted Wessel is checking on court warranties.
2. Ted Wessel was getting a quote for fencing around courts 5&6.
3. Corners of courts 1&2 and 3&4 are cracking and need repair to prevent further damage and erosion. Grade at erosion areas is sharp and fill is needed to reduce grade to prevent this from reoccurring. Elton Rupp aware of this.
4. A member/guest social tournament was suggested for  bringing out  potential new tennis players. A small entry fee could be charged to provide some additional revenue.
5. LOW Church was looking for help with a tennis social for the teenagers. Several members volunteered to support the event. Ray Godfrey/Jim Divelbiss
6. A suggestion was presented that the new Golf shop carries some limited Tennis supplies (balls, sweat bands etc ). Also, some LOW tennis logo items could also be carried. A tennis logo would be needed for items such as shirts and caps which would need to be developed and purchased by the tennis committee.
7. New hitting boards for some of the courts were discussed and Ken said the new fiberglass boards cost around $2-3K.

The meeting was adjourned at 5:30 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting #4
July 14, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Alice Mote, Bob Lewis, Ray Godfrey, Christine Purtell, Sue Colby, Jim Divelbiss,  Lou Kasischke and Ken Kaltenmark and Darrow Strain of LOW Planning Committee.

Ken called the meeting to order at 4:30 and introduced guests and attendees. Ken thanked Susan and Ray Godfrey for hosting the July social. Ken also thanked Olive Kelly for her 3 years of service. Ken also thanked David Ryder for volunteering to be secretary and Ray Godfrey (new voting member) for volunteering to be treasurer this year.

Kens Activities

Pictures of courts were taken and appeared in Lake Currents showing the new upgraded facility. Ken reported that vandals set the bulletin board on Fire which was reported to security Thursday July 9th. Ken spoke with John Bailey about setting up some old cameras to deter vandals. Ken was approached by an “Orange county high school tennis player “who would like to conduct clinics in trade for court usage time (It’s a mystery player)

Old Business Discussed

1. Discussion on the annual picnic and tentative date set October 18th.  Ken also to reserve Sweetbriar Park as a back up to tennis courts should rain occur and reserve benches for picnic. This picnic will be combined with the October tennis social with tennis starting around 1:00 and social around 3:00.


2. Need to continue collecting court usage data. Reviewed June and July usage presented by Alice Mote. Comment that although numbers did not show it, a lot more people appear to be using the courts and we need to encourage them to fill in usage data or other players should note.


3. Treasury report after social- balance of $153.88


4. GM/BOD Social date still pending.


5. Continuation of the area spruce up was agreed upon as well as keeping the social fee at $2:00 to maintain funds. Ken Kaltenmark, Susan Colby, Mike Mote and Jim Divelbiss to head up spruce up committee


6. The proposed pickleball and USTA court user fees were discussed in length. Several members voiced a position and additional member’s opinion will be solicited in up coming meetings.


7. Discussed benches for spectator viewing but no benches are available and cost to purchase would be $2000. This funding may be difficult to get approved by LOW Board.

New Business Discussed

1. Confusion as to whether guests of a paying Low tennis player are allowed to play. Answer was yes as long as the tennis member is present with guest.


2. Tennis court warranty was briefly discussed again and need to fix cracking concrete areas. Ken had already spoken with maintenance and it will be fixed in the next couple of months.


3. Ken is preparing the annual report to present to BOD and will send out for comments from committee members.


4. It was reported that discolored water was coming out of the fountain. Suggestion ---don’t drink the colored water!!!

The meeting was adjourned at 5:30 p.m.

Amended and Approved by the committee on August 11, 2008

Respectfully submitted, David Ryder