Tennis Committee Meeting Minutes

 

Approved Minutes
LOW Tennis Committee Meeting 3 - 2007
Community Center  June 11, 2007

Members Attending: Ken & Sharon Kaltenmark, Phyllis Booth , Mike & Alice Mote,  Billie O,Neill, Maryann Bailey, Dave Ryder,  Jim Lemieux, Olive Kelly

Guests: Kay Gray, Nancy Arnold, Jim Divelbiss,  Eldon Rucker  (Liaison for BOD) Jim Hopkins (Liaison for Planning Committee), Bob Popowicz (GM Liaison), Terry Hileman (Liaison for Finance)

Niki Davis (newly hired Dir of Activities) stopped by for a few minutes and was introduced to the committee.

Treasury Balance: $184.15

Items Discussed

• Good turnout by Tennis committee and players for BOD workshop May 23 and BOD Monthly Meeting, June 2.  Good job, as we have been approved for resurfacing all 4 remaining courts this year!!!!!!
• Resurface of Courts 1&2 to start June 25th and will take approximately two weeks to complete.
• Resurface of Courts 5 & 6 to begin August 20th. Courts 5&6 will be soft courts using a fiberglass matt with soft latex surface. Resurfacing of these two courts may take longer.
• Recommendations (by priority) for court color combinations for Courts 1,2 ,5 & 6  are as follows: 
• Blue inner and Darker Grey outside
• Blue inner and Green outside
• Blue inner and Tan outside
• Annual Tennis Social with BOD/GM was held Monday May 21st from 4-6 pm- turn out was excellent and everyone had a great time, (article in Lake Currents.)
  
• Maintenance Issues—
• Poles need to be repainted - working on them.
• Hose bib for watering is installed.
• Need to adjust gate closures –several are difficult to close
• Area spruce up Olive (lead) and Sharon to work with Rod, with authorization to spend $75 dollars of the Tennis fund.
• Tennis Socials
• June 9th  Social was hosted by Taylor’s –Thank you -  great job
• July 14th Host:  Mote’s
• August 11th Host: Limeux’s
• September  Host: Booth’s
• October – Host:  Romiti’s
• Billie O’Neill Teen Tennis Clinic was held Saturday, June 2nd 3:00-4:00 Attendance was good.
• Annual Tennis Picnic September 22 from 4-8pm at Sweetbriar Park -  Reserved
  
• Sign-up Sheets at Tennis Courts. Alice Mote will send Ken May usage data.
• Jim Lemieux presented old information on cost to cover courts and it was proposed to not proceed any further due to projected high cost.
• Need to budget for one new bench. Terry Hileman and Jim Lemieux are looking into awnings to cover benches to provide some shade. – maybe 4K
• Discussion about old emergency phone - not as big an issue due to cell phones and 911 service.
• Note proposal to charge 1 fee for swimming, pool, and fitness is being proposed need to make our position known.

Dave Ryder
Ken Kaltenmark

COMMITTEE APPROVED MINUTES
2007 LOW TENNIS COMMITTEE Meeting # 6
September 10, 2007

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m. 

In attendance were David Ryder, Olive Kelly, Billie O’Neil, Sue Colby, Sharon Kaltenmark, Phyllis Booth, Terry Hileman, LOW Finance Committee Representative, John Bailey, LOW General Manager, Eldon Rucker President LOW-BOD and Ken Kaltenmark.

Ken thanked Phyllis and Dave Booth for hosting the September 8th social.

OLD BUSINESS

Status of Tennis Courts: Construction on courts 5 and 6 has been delayed to mid September by contractor, TCI.  Discussions centered on completion of courts 5and 6 before winter weather arrives which may delay start of work on courts 5 and 6 until next year.
Statistics:  Court usage data was not available.

Maintenance:  All tasks on the list have been completed by the LOW maintenance staff.

Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.

Court Rules:  Sue Colby presented a new draft for the LOW Tennis court rules. The slight changes may be able to be added to current signs

NEW BUSINESS

FY08 Proposed Tennis Budget:  Terry Hileman and John Bailey were present to discuss the 3 options.  Option 1 was to maintain the current $50 per household fee. The second option is to wrap together the fees for the Fitness Center, Pools and Tennis courts. John Bailey said the suggested fee would be somewhere around $85-$100. The third option was including the fees in annual assessment. Ken Kaltenmark provided a draft summary of the three proposed options for review. Tennis committee position was option 1 as preferred choice to continue with the $50 fee per household.  Option two was voted on and a NO vote passed by a 4 to 1 margin.The third option was considered but concerns were expressed in terms of potential increase of non tennis activities on the courts such as skate boarding roller blading as well as potential for increased vandalism. Ken Kaltemark will update the draft Tennis Amenity Cost for 2008 with committee suggestions and place sheet at courts for Tennis players to vote on.

Sue Colby presented a draft letter that would be included in annual assessment for Tennis amenity that would provide a couple of contacts on the committee, further explain court rules and protocol for usage including court reservation, usage & sign-up sheets. Additional comments were solicited from the committee. The main issue still outstanding is how to allow court usage for people who want to use courts for short time periods. It was suggested that having league play dates, phone numbers for lessons and a couple of tennis committee members posted, it would allow people options to use courts for short periods without having to pay a fee.

Area spruce up around the Gazebo is scheduled for September 15th by Olive Kelly to spruce up the area, add mulch and plant some flowers.

The Romiti’s will host the next tennis social on Saturday, October 13th.

The meeting was adjourned at 5:45 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2007 LOW TENNIS COMMITTEE Meeting # 7
October 10, 2007

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Olive Kelly, Billie O’Neil, Sue Colby, Sharon Kaltenmark, Dave Booth, Phyllis Booth, Terry Hileman, LOW Finance Committee Representative, Eldon Rucker President LOW-BOD and Ken Kaltenmark.

Ken thanked Phyllis and Dave Booth and Jim and Jan Lemieux for hosting the Picnic September 22nd social. Ken thanked Tina and Virgil Romiti for hosting the Tennis social on October 13th. Ken thanked Olive Kelly, Alice and Mike Mote for the spruce up and planting of flowers at the Gazebo. Finally, Ken thanked the entire committee & members, liaisons, alternates and board members for their service this year.

OLD BUSINESS

Minutes: The September minutes were reviewed, corrected and approved by the committee.
Status of Tennis Courts: Contract was signed with Herb of TCI and work is expected to begin later this month on courts 5 and 6.
Statistics:  Court usage data was not available.

Maintenance:  All tasks on the list have been completed by the LOW maintenance staff. Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.

Court Rules:  Sue Colby presented a new draft for the LOW Tennis court rules. The slight changes may be able to be added to current signs

NEW BUSINESS

Maintenance:  Ken has prepared a list for maintenance items for next year to discuss with Elton Rupp which includes: broken PVC sleeve around water spigot shut-off valve; broken lens on court 3 lights; court 3&4 timing delay for shutting off lights does not work; modifying language on signs outside of courts, addition of sign inside to remind players to shut and lock gates when leaving, repair windscreens, and caulking of sleeves around net poles on courts 1-4. 

Committee: Recruiting: Several committee members service term of 3 years runs out early next year and we need to actively seek new members. Ken will remain active until first meeting of next year when a new committee president will need to be elected.

FY08 Proposed Tennis Budget:  Results of the survey of Tennis players responses to the three choices was split evenly .As previously presented the options 1-3 are:  Option 1 was to maintain the current $50 per household fee. The second option is to wrap together the fees for the Fitness Center, Pools and Tennis courts.  John Bailey said the suggested fee would be somewhere around $85-$100. The third option was including the fees in annual assessment.

Treasurer Report:  Treasurer was not present, but funds were estimated to be $206  minus $52 for party and $76 dollars for plants leaving around $78 dollars

Next meeting of this committee is scheduled for April 14, 2008 – same time, same place.

The meeting was adjourned at 5:45 p.m.

Respectfully submitted, David Ryder, Sect’y
Ken Kaltenmark, Chmn

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 1
April 14, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m. 

In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Jim Lemieux, Mike Mote, Don Walters LOW Planning Committee Liaison, Ted Wessel, GM Liaison,  Eldon Rucker President LOW-BOD Liaison and Ken Kaltenmark.

Ken called the meeting to order at 4:30 and noted that a voting member quorum was not present. Ken introduced the guests and attendees. Ken also presented information concerning reconstitution of members and dates for expiring terms of current committee members and possible new members

Ken was very busy on the off season
1. Ken prepared and submitted a 15 year plan to LOW BOD.
2. Ken met with Ted Wessel and John Bailey to get budget for 2008 approved.
3. Ken reported that $2500 was approved to purchase 1 additional bench and 3 awnings.  Ken also stated the contact signed last year by TCI for resurfacing courts 5 & 6 is scheduled to start May 19th .
 

Usual Business First Meeting of the Season

Establish Monthly Meetings: Continue with second Monday of the month at 4:30 with meetings on May 12th, June 9th, July 14th, August 11th, September 8th, and October 13th

Establish Social Dates and Hosts: Second Saturday of each month on  with socials starting on May 10th (Kaltenmarks Hosting), June 14th, July 12th, August 9th, September 6th or 20th, October 11th (Need Hosts).

Establish Picnic Date: Not decided

GM/BOD Social: Not Decided

Court Usage: Need to continue sign up and collection of court usage data

Court Reservations: Mike Mote presented schedule that Alice Mote had put together with USTA and LOW league play dates. Billie O’Neil provided Mike with information regarding her planned events and lessons for incorporation. Schedule will be posted at the courts.

Old Business

Minutes: The October 2007 minutes were approved by the committee.
Treasurer’s report:  $126.83 (e-mailed to Ken by MaryAnn prior to mtg)
Statistics:  Court usage data was not available.

New Business 

Spruce up area campaign: recommend that we continue with program charging $2 per person at the social to pay for additional plants etc.

Covered Courts:  No new information available. Covered courts will remain in LOW long term plan.  Estimated cost is $500,000.The meeting was adjourned at 5:15 p.m.

Respectfully submitted, David Ryder
Annotated by Ken Kaltenmark and changes approved by the committee.

/

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 2
May 12, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Mary Ann Bailey, Lou Kasischke and Ken Kaltenmark. Three alternates were also present Bob Lewis, Jim Divelbiss and Elizabeth Wiley.

Ken called the meeting to order at 4:30 and noted that again, a voting member quorum was not present. Ken introduced the guests and attendees. Ken also presented information concerning reconstitution of members and dates for expiring terms of current committee members and possible new members.

New Business Discussed

1. Ken talked with Rod about installing the awnings that we ordered at a cost of $545.00 each, including shipping.

2. TCI needs to inspect 3&4 to keep warranty in force. Finley Const needs to inspect 1 & 2. Cost for inspection of these courts is $1800.

3. Mary Ann Bailey reported $127.03 in funds and handed money over to Ken for the new Treasurer (to be elected).

4. TCI resurfacing courts 5 & 6 is scheduled to start May19th   (PS- They were resurfaced over Memorial day weekend and LOOK great!!)

5. LOW has decided not to issue keys this year due to high quote for making keys, instead they will change codes. Plan to change to keys or go to magnetic card readers will be evaluated by LOW BOD next year.

6. Court usage data was presented which was similar to previous years, although usage was a little lower during the months when courts 1&2 were being resurfaced. Need to keep pushing for everyone to use sign-up sheets to maintain visibility with LOW BOD.

7. Yearly budget of $2550 approved.

8. Even without a quorum the April minutes were approved and sent to BOD representative. Alternates became voting members for this issue.

8. A discussion of charging a small fee for USTA teams and pickleball users playing at LOW was tabled but no decision made, further discussions planned. 

9. Everyone agreed to keep social costs at $2.00 per player to fund spruce up activities again this year.

10 Brief discussion about covered courts with cost estimated at $550 K (still a rough figure) for future long range planning.

Usual Business First Meeting of the Season was review again with guests and attendees

Establish Monthly Meetings: Continue with second Monday of the month at 4:30 with meetings on May 12th, June 9th, July 14th, August 11th, September 8th, and October 13th

Establish Social Dates and Hosts: Second Saturday of each month with socials starting on May 10th (Kaltenmarks Hosting), June 14th, July 12th, August 9th, September 13th, October 11th(Need Hosts).

Establish Picnic Date: Not decided

GM/BOD Social: Not Decided

The meeting was adjourned at 5:30 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting # 3
June 9, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Phyllis Booth, Dave Booth, Alice Mote, Jim Lemieux, Jim Divelbiss, Ray Godfrey, Lou Kasischke and Ken Kaltenmark.

Ken called the meeting to order at 4:30 and thanked Dave Booth for 3 years of service. Ken also thanked Jim Divelbiss, Jim Liemeux & Lou Kasischke for help installing the new awnings on the courts. Ken also mentioned that Wayne Spencer was updating the tennis website at www.lowtennis.net.

Old Business Discussed

1. Monthly meeting and social dates confirmed from previous meeting.
2. Tennis social hosts identified for July –Jim Limieux, August –Dave Booth and September-Ray Godfrey.
3. Treasury had $107.85 after spending $19 on flowers for spruce up around the Gazebo.
4. Discussion on the annual picnic and GM/BOD Social dates still pending.
5. Continuation of the area spruce up was agreed upon as well as keeping the social fee at $2:00 to maintain funds.
6. The proposed pickleball and  USTA court user fees were discussed in length. Several members voiced a position and additional member’s opinion will be solicited in up coming meetings.

New Business Discussed

1. Ted Wessel is checking on court warranties.
2. Ted Wessel was getting a quote for fencing around courts 5&6.
3. Corners of courts 1&2 and 3&4 are cracking and need repair to prevent further damage and erosion. Grade at erosion areas is sharp and fill is needed to reduce grade to prevent this from reoccurring. Elton Rupp aware of this.
4. A member/guest social tournament was suggested for  bringing out  potential new tennis players. A small entry fee could be charged to provide some additional revenue.
5. LOW Church was looking for help with a tennis social for the teenagers. Several members volunteered to support the event. Ray Godfrey/Jim Divelbiss
6. A suggestion was presented that the new Golf shop carries some limited Tennis supplies (balls, sweat bands etc ). Also, some LOW tennis logo items could also be carried. A tennis logo would be needed for items such as shirts and caps which would need to be developed and purchased by the tennis committee.
7. New hitting boards for some of the courts were discussed and Ken said the new fiberglass boards cost around $2-3K.

The meeting was adjourned at 5:30 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting #4
July 14, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Alice Mote, Bob Lewis, Ray Godfrey, Christine Purtell, Sue Colby, Jim Divelbiss,  Lou Kasischke and Ken Kaltenmark and Darrow Strain of LOW Planning Committee.

Ken called the meeting to order at 4:30 and introduced guests and attendees. Ken thanked Susan and Ray Godfrey for hosting the July social. Ken also thanked Olive Kelly for her 3 years of service. Ken also thanked David Ryder for volunteering to be secretary and Ray Godfrey (new voting member) for volunteering to be treasurer this year.

Kens Activities

Pictures of courts were taken and appeared in Lake Currents showing the new upgraded facility. Ken reported that vandals set the bulletin board on Fire which was reported to security Thursday July 9th. Ken spoke with John Bailey about setting up some old cameras to deter vandals. Ken was approached by an “Orange county high school tennis player “who would like to conduct clinics in trade for court usage time (It’s a mystery player)

Old Business Discussed

1. Discussion on the annual picnic and tentative date set October 18th.  Ken also to reserve Sweetbriar Park as a back up to tennis courts should rain occur and reserve benches for picnic. This picnic will be combined with the October tennis social with tennis starting around 1:00 and social around 3:00.


2. Need to continue collecting court usage data. Reviewed June and July usage presented by Alice Mote. Comment that although numbers did not show it, a lot more people appear to be using the courts and we need to encourage them to fill in usage data or other players should note.


3. Treasury report after social- balance of $153.88


4. GM/BOD Social date still pending.


5. Continuation of the area spruce up was agreed upon as well as keeping the social fee at $2:00 to maintain funds. Ken Kaltenmark, Susan Colby, Mike Mote and Jim Divelbiss to head up spruce up committee


6. The proposed pickleball and USTA court user fees were discussed in length. Several members voiced a position and additional member’s opinion will be solicited in up coming meetings.


7. Discussed benches for spectator viewing but no benches are available and cost to purchase would be $2000. This funding may be difficult to get approved by LOW Board.

New Business Discussed

1. Confusion as to whether guests of a paying Low tennis player are allowed to play. Answer was yes as long as the tennis member is present with guest.


2. Tennis court warranty was briefly discussed again and need to fix cracking concrete areas. Ken had already spoken with maintenance and it will be fixed in the next couple of months.


3. Ken is preparing the annual report to present to BOD and will send out for comments from committee members.


4. It was reported that discolored water was coming out of the fountain. Suggestion ---don’t drink the colored water!!!

The meeting was adjourned at 5:30 p.m.

Amended and Approved by the committee on August 11, 2008

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting #5
August 11, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were David Ryder, Billie O’Neil, Sharon Kaltenmark, Alice Mote, Bob Lewis, Ray Godfrey, Jim Divelbiss, Lou Kasischke, Phyllis Booth and Ken Kaltenmark. Also present were John Bailey, LOW GM and Ted Wessel, LOW AGM and guest Jim Protiva.

Ken called the meeting to order at 4:30 and introduced guests and attendees. Ken thanked Phyllis and Dave Booth for hosting the August social.

Ken’s Activities
Ken filled out and submitted permits to reserve both the Tennis courts area and Sweetbriar Park for the Annual Picnic October 18th Ken also requested 10 tables from maintenance for the picnic.

Old Business Discussed

1. July minutes were presented, amended and approved

2. Picnic date set October 18th. Tennis social planned to start at 2:00 and picnic around 4:00 . Sharon Kaltenmark and Alice Mote will head the committee for planning the picnic. The GM and BOD are to be invited to picnic.

3. Need to continue collecting court usage data. Reviewed usage data presented by Alice Mote. Comment that although numbers did not show it, a lot more people appear to be using the courts and we need to encourage them to fill in usage data or other players should note.

3. Treasury report after social- balance of $133.88

4. GM/BOD Social date still pending.

5. Continuation of the area spruce up was agreed upon as well as keeping the social fee at $2.00 to maintain funds. Bob Lewis will head up this effort.

6. The proposed pickleball and USTA court user fees were discussed in length again. Remaining members voiced their positions.  All members have been heard and a recommendation will be proposed in the next meeting in September.

7. A motion was presented and passed by a 5 – 0 vote to specifically ban pickleball and volleyball playing on the tennis courts.  The sign already says ‘For Tennis Only’.

8. Tennis court warranty was briefly discussed again and need to fix cracking concrete areas. Ken had already spoken with maintenance and it will be fixed in the next couple of months.

New Business Discussed

1. Ken presented the annual tennis report and an open discussion was followed as to fees collected and funds remaining from key deposits. This also rolled into the operating budgets discussion for 2008 and 2009 with John Bailey and Ted Wessel representing the LOW Administration.

2. A thought to purchase a screen to separate courts to stop balls from going onto an adjacent court was presented as well as other things that could be needed in the 2009 budget.

The meeting was adjourned at 6:15 p.m.

Respectfully submitted, David Ryder

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting #6
September 8, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Billie O’Neil, Sharon Kaltenmark, Alice Mote, Mike Mote, Bob Lewis, Jim Divelbiss, Lou Kasischke, Jim Lemieux, Sue Colby and Ken Kaltenmark. Also present was Darrow Strain, LOW Planning Committee Liaison.

Ken called the meeting to order at 4:30 and introduced a guest and attendees.

Ken’s Activities
Ken thanked everyone for the LOW Appreciation Award presented to him at the annual LOW meeting for his outstanding and tireless work in advancing the tennis facility and programs at LOW.

Old Business Discussed

1. August minutes were presented, with amendments, and approved.
2. Ken passed out copies of the Tennis Committee Charter for reference and use and stated that Jeff Flynn is the new BOD Liaison to the Tennis Committee.
3. Annual Picnic date is set for October 18th. with tennis and social planned to start at 2:00 and picnic around 4:00-5:00. Sharon Kaltenmark and Alice Mote are heading the committee for planning the picnic and will email details to everyone.  GM and BOD are to be invited to picnic.
4. Treasury report was presented with a balance of $133.85
5. GM/BOD Social date still pending.
6.  Ken will meet with GM to follow-up on several tennis issues, (i.e. spectator benches, wind screens being installed). 
7. Consideration of purchasing court separation screens has been dropped.
8. Ken reminded that the motion to prohibit pickle ball and volleyball play on tennis courts was passed at the July meeting and the signage at the courts stands as is (limits to tennis play only).  Ken will brief the GM on background and motion.

New Business Discussed

1.  A member/guest tennis tournament was briefly discussed and will be presented at a later meeting.
2. July and August court usage data was presented by Alice Mote, highlighting increases in overall court usage, notably courts 3 and 4.

The meeting was adjourned at 5:10 p.m.

Respectfully submitted, Jim Divelbiss (Acting for Dave Ryder)

Committee Approved Minutes
2008 LOW TENNIS COMMITTEE Meeting #7
October 13, 2008

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Sharon Kaltenmark, Alice Mote, Mike Mote, Jim Divelbiss, Lou Kasischke, Ray Godfrey, Jim Lemieux, Sue Colby and Ken Kaltenmark. Also present was Darrow Strain, LOW Planning Committee Liaison.

Ken called the meeting to order at 4:30 and introduced a guest and attendees.

Ken’s Activities Ken is preparing for a crucial budget meeting.

Old Business Discussed

1. September minutes were presented, amended and approved.
2.  Maintenance has assembled and installed the last court bench.  All courts now have two benches.
3. Annual Picnic date is set for October 18th. with tennis and social planned to start at 2:00 and picnic around 4:00-5:00. Sharon Kaltenmark and Alice Mote are all set and it should be a great event. Over 35 people have RSVP to attend.  The GM and BOD were invited to the picnic.
4. Treasury report was presented by Ray Godfrey with a balance of $157.85
5. GM/BOD Social date still pending, nothing new to report.  Since they are all invited to the picnic, this social will probably be cancelled this year.
6.  Ken will continue to attempt to meet with GM to follow-up on several tennis issues, (i.e. wind screens being installed, maintenance, etc). 
7. Nothing new to report on stocking tennis items in the golf pro shop.
8.  The purchase of spectator benches has been deferred indefinitely due to budget constraints.
9.  The recommended tennis budget for 2009 is $2K, with suggested purchase of remaining awnings for each court.
10. The member guest tennis tournament was briefly discussed and will be worked on over the winter and reviewed at first meeting of 2009.

New Business Discussed
September court usage was presented by Alice Mote, highlighting slight decreases in overall court usage. Again, a substantial number of players continue to not use the usage sheets at the court.

This meeting is the last for the year 2008.  Our next meeting will be April 13, 2009.

The meeting was adjourned at 5:15 p.m.

Respectfully submitted, Jim Divelbiss, (Acting for Dave Ryder)

 

Committee Approved Minutes
2009 LOW TENNIS COMMITTEE Meeting #1
 April 13, 2009

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Sharon Kaltenmark, Alice Mote, Mike Mote, Jim Divelbiss, Lou Kasischke, Sue Colby, Val Protiva, Billie O’Neil, Phyllis Booth, Elizabeth Wiley and Ken Kaltenmark.  Also present were guests Darrow Strain, LOW Planning Committee Liaison and Sylvia Zelinsky, LOW Operations Assistant.

Ken called the meeting to order at 4:30 and introduced guests and attendees.

Ken’s Activities
Ken discussed several “over the winter” activities related to budgeting, amenity fees and maintenance.

Old Business Discussed
1. Ken initiated the reconstitution of the 2009 Tennis Committee.  Departing were Mike Mote and Dave Ryder.  Val Protiva and Jim Divelbiss (Secretary) moved to voting member, with Sue Colby assuming Vice Chairman position.
2.  Maintenance will be installing the awnings for the three courts and the rest rooms have reopened after being repaired from the vandalism several months ago.  The wind screens were repaired and installed on courts 1 and 2 and the bulletin board repaired and installed.
3.  Annual Picnic dates were discussed and two dates, September 26th and October 3rd, tentatively selected.  Members will check schedules and choose the date next meeting.   Sharon Kaltenmark and Alice Mote were thanked for their outstanding planning and setup of the Annual Picnic held last October.
4.  Treasury report was presented by Ken Kaltenmark, in Ray Godfrey’s absence, stating that most of the money was expended on the 2008 Annual Picnic and future fund raising and socials will help restore the balance.
5. GM/BOD Social date is still on our calendar for 2009 and should assist with the tennis community’s support by management.
6.  Ken will continue to meet with the GM and Maintenance to follow-up on several outstanding tennis facility issues – water spigot was vandalized and left deinstalled, erosion around all courts, gazebo seat repair. 
7.  The “Guest Fee Donation Box” was discussed and it was resolved to not pursue any further as this was most likely an oversight by the LOWA in not removing it from the amenity fee summary sheet.
8.  Dates for the socials were reviewed and accepted.  The $2 fee will continue to be collected.  Ken discussed the moderate attendance at the social and ideas to increase community participation.  Val Protiva suggested a mailing to all LOW Tennis Members to inform and encourage participation.
9.  The tennis budget for 2009 is $600, versus the projected $2,000. The Committee discussed and agreed to the purchase of one awning for another court with the $600.  This will leave two more awnings to purchase to provide awnings for all six courts.
10.  The member guest tennis tournament was discussed and will be worked on by Sylvia Zelinsky, with Committee assistance.  The option of bringing in the Orange County High School teams (boys and girls) to participate was discussed.

New Business Discussed
1. October 2008-March 2009 court usage was presented by Alice Mote, highlighting court hours in use.  Usage will continue to be tracked
2.  Alice also circulated the 2009 Court Group Reservations sheet for review and final input.
3.  The action item for Future Covered Courts will be dropped from the agenda this year due to the economy, however we will keep it in the out years of the master plan (beyond 5 years) and the LOWA Planning Committee will be advised as such.

Our next meeting will be May 11, 2009.

The meeting adjourned at 5:45 p.m.

Respectfully submitted, Jim Divelbiss (Acting for Dave Ryder)

Approved by the Tennis Committee at the May 11, 2009 Meeting.

Committee Approved Minutes
2009 LOW TENNIS COMMITTEE Meeting #2
 May 11, 2009

The meeting was called to order by committee vice-chair, Sue Colby, at 4:30 p.m.  In attendance were Mike Mote, Jim Divelbiss, Lou Kasischke, Sue Colby, Val Protiva, Billie O’Neil and Ray Godfrey.  Also present were guests Jeff Flynn, LOW BOD Member, and Darrow Strain, LOW Planning Committee Liaison.  Chair Kaltenmark was out of town.

Sue called the meeting to order at 4:30 and introduced guests and attendees.

Sue’s Activities
Sue discussed the recent tennis social and thanked Val and Jim Protiva for hosting a great social.

Old Business Discussed
1.  Sue discussed two maintenance issues, the regrading of the outside edging of courts 3 and 4 and the need to reinstall the water faucet.  Suggestions were made to place the faucet valve below ground in a cover box so as to discourage further vandalism.  Mike Mote stated that the gazebo’s bench was repaired.
2.  Annual Picnic dates were discussed and September 26th was selected.    
3.  The Treasury Report was presented by Ray Godfrey who reported a balance of $42.43 after collecting fees for the social.  Costs for the tennis social were $28.50.
4.  GM/BOD Social date is still on our calendar for 2009.
5.  During a discussion of the outstanding maintenance needs, it was noted that funds had been approved to replace fencing and surfacing the edging on courts 5 and 6 at the time of contracting for these improvements.  Shortly thereafter some of these funds were pulled back for other LOWA needs.  Hence the remaining need for these improvements.  Jeff Flynn noted his concerns with deferring the improvements and the needed maintenance and would take this back to the BOD.  Additionally, repairs to the edging on courts 3and 4 under provisions of the warranty were never completed.
6.  The member guest tennis tournament was discussed and agreed that this should be deferred to a later time and that we should work to put emphasis on increasing attendance and encouraging broader age groups to attend the tennis socials.

New Business Discussed
1.  Court usage was not presented this meeting as Alice Mote was out of town. 
2.  Billie O’Neil will submit an article for the Lake Currents to publicize tennis lessons. 
3.  The LOW Tennis web site was discussed and agreed that updates are needed.  Sue Colby deferred discussion with Bob Lewis to other members of the committee to potentially have Bob work on web site improvements and regular updates.

Our next meeting will be Jun 8, 2009.

The meeting adjourned at 5:30 p.m.

Respectfully submitted, Jim Divelbiss Secretary

Amended at the June 8, 2009 meeting and approved by the Tennis Committee.

Committee Approved Minutes
2009 LOW TENNIS COMMITTEE Meeting #3
  Jun 8, 2009

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Mike Mote, Jim Divelbiss, Lou Kasischke, and Ray Godfrey.  Also present was guest Sylvia Zelinsky LOW Operations Assistant.

Ken called the meeting to order at 4:30 and introduced guest and attendees.

Ken’s Activities
Ed and Ruth Taylor will host the July 11 social.

Old Business Discussed
1.  Jim Divelbiss presented the minutes from the May committee meeting for approval.  They were unanimously approved.
2.  The Annual Picnic date was confirmed for September 26th  at Hollyfield Park.    
3.  The Treasury Report was presented by Ray Godfrey who reported a balance of $42.43.
4.  GM/BOD Social date is still on our calendar for 2009.
5.  Ken discussed several maintenance outstanding issues.  First, the water faucet, spigot and cutoff valve, which have been fixed.  Second,  the regarding of courts 3 and 4 outside edging, which Ken is still working and may pursue warranty coverage for repairs.  Third, the cork on the bulletin board needs to be reapplied, which Maintenance has been notified.
6.  Ken discussed that the operating budget was restored to the original of $1,800 allowing the purchase of the three remaining awnings, at a cost of  $1,600.  The balance of $200 was open for discussion and ideas and the purchase of a spectator bench was presented.  Further discussion will occur at the Jul meeting.
7.  The Motes and the Godfreys will host the Aug and Sep socials, dates TBD.   A host for the Oct social is needed.
6.  The member guest tennis tournament was discussed again and agreed that it would be deferred to a later time and that we would work to emphasize increasing attendance and encouraging broader age groups to attend the tennis socials.

New Business Discussed
1.  Court usage was presented by Mike Mote for Apr and May. 
2.  Sylvia presented an overview of LOWA’s Jul 4 activities.
3.  The spruce up of the tennis grounds will occur later in the year if mulch is available.
4.  There were no items from the floor.

Our next meeting will be Ju1 13, 2009.

The meeting adjourned at 5:30 p.m.

Respectfully submitted, Jim Divelbiss, Secretary

These minutes were amended and approved at the July 13, 2009 meeting by the Tennis Committee.

        Jul 26, 2009

Committee Approved Minutes
2009 LOW TENNIS COMMITTEE Meeting #4
  Jul 13, 2009

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Jim Divelbiss, Lou Kasischke, Val Protiva, Bob Lewis, Sharon Kaltenmark, Billie O’Neil and Ray Godfrey.  Also present were guests Darrow Strain, LOW Planning Committee Liaison, Terry Hileman, LOW Finance Committee Liaison, and Sylvia Zelinsky, LOW Operations Assistant.

Ken called the meeting to order at 4:30 and introduced guest and attendees.

Ken’s Activities
Ed and Ruth Taylor hosted the July 11 social and many thanks to them.  Everyone had a great time.

Old Business Discussed
1.  Jim Divelbiss presented the minutes from the Jun committee meeting for approval.  Two amendments were presented.  They were then unanimously approved.
2.  The Annual Picnic date was confirmed for September 26th  at Hollyfield Park.    
3.  The Treasury Report was presented by Ray Godfrey who reported a balance of $109.43.
4.  GM/BOD Social date is still on our calendar for 2009.
5.  Ken discussed several maintenance outstanding issues.  First, one light standard on court 3 has a broken lens.  Second,  the regrading of courts 3 and 4 outside edging, which Ken is still working with LOWA Maintenance.  Third, the timer delay on the lights for courts 3 and 4 is not functioning.
6.  Ken discussed that the three remaining awnings have been purchased, and a new frame for the awning on court 4 was supplied by the vendor under warranty.  Also, the purchase of a spectator bench was presented for consideration to LOWA AGM with remaining 2009 funds.
7.  The Lemieux’s will host the Aug social, the Godfrey’s will host the Sep social, and we’ll confirm with the Mote’s their hosting of the Oct social.

New Business Discussed
1.  Court usage was sent to BOD by Ken for the past four months. 
2.  The 2010 budget was discussed with a target of $500 -$1,000 for equipment purchases.  It was discussed and agreed to circulate web sites for catalogs and have members provide suggestions.
3.  The spruce up of the tennis grounds will occur later in the year as mulch is available.  Weeding of the area is needed.
4.  Terry Hileman discussed LOWA budget dates for the 2010 budget:  Aug 1 –Sep 30 cost centers prepare budget, Oct 3 draft budget due for Financial Planning and BOD, and Oct 3 Tennis budget reviewed by BOD.
5.  Ken would like input for the 2009 Tennis Annual Report sent to him by Aug 1, to include USTA league.
6.  There were no items from the floor.

Our next meeting will be Aug 10, 2009.

The meeting adjourned at 5:30 p.m.

Respectfully submitted, Jim Divelbiss, Secretary

Amended and approved (with amendment) at the August 10, 2009 meeting by the Tennis Committee.

Committee Approved Minutes
2009 LOW TENNIS COMMITTEE Meeting #5
  August 10, 2009

The meeting was called to order by committee chair, Ken Kaltenmark, at 4:30 p.m.  In attendance were Ken Kaltenmark, Lou Kasischke, Val Protiva, Alice Mote, Bob Lewis, Mike Mote, Sharon Kaltenmark, Phyllis Booth, Billie O’Neil and Ray Godfrey.  Also present were guests Jeff Flynn, LOWA BOD Member, and Sylvia Zelinsky, LOW Operations Assistant.

Ken called the meeting to order at 4:30 and introduced guest and attendees.

Ken’s Activities
1. The Lemieux’s hosted the August 8 social and many thanks to them.  Everyone had a great time.
2. Ken discussed the Committee Chairman Meeting that he attended last month.  Ken advised that committee minutes should be brief and cover motions, essential information and topics.
3.  Thanks to Mike and Lou for the spruce up of the tennis grounds and Jim Lemieux, Ed Taylor and Hal Bailey for installing the awnings.

Old Business Discussed
1.  Ken Kaltenmark presented the minutes from the July committee meeting for approval.  They were unanimously approved.
2.  The Annual Picnic date was confirmed for September 26th  at Hollyfield Park.  Alice Mote will take the lead and is seeking people to contribute.  
3.  The Treasury Report was presented by Ray Godfrey who reported a balance of $125.43.
4.  GM/BOD Social date is off our calendar for 2009.  They will be invited to our picnic in September.
5.  Ken discussed several maintenance actions:  The regrading of courts 3 and 4 outside edging along the front entrance was complete; there’s another ten feet to regrade along the right side of court 4.  The timer delay on the lights for courts 3 and 4 still is not functioning.
6.  Ken having received input for the 2009 Tennis Annual Report submitted it to the LOWA.
7.  Ken requested BOD approval to purchase spectator bench(s) with remaining 2009 funds.
8.  The Godfrey’s will host the Sep social, and the hosting of the Oct social is still open.

New Business Discussed
1.  Court usage was presented for Jul 2009.  Jeff Flynn reminded that the usage is still meaningful to the BOD.
2.  The 2010 budget was discussed with a target of $1,500.  Suggestions for purchases are spectator benches, court side scoring posts, two new net posts for courts 5 and 6 and a new ball machine.
3.  There were no items from the floor.

Our next meeting will be Sep 14, 2009.

The meeting adjourned at 6:20 p.m.

Respectfully submitted, Lou Kasischke, Acting Secretary

Amended and approved (with amendment) at the September 14, 2009 meeting by the Tennis Committee.

Committee Approved Minutes
LOWA TENNIS COMMITTEE Meeting # 6 Minutes
Sep 14, 2009, 4:30 PM, ECC Roundhouse

Present                                                                           Others
Ken Kaltenmark, Member/Chairman                                 Sylvia Zelinsky, LOWA Operations Assistant
Lou Kasischke, Member/Acting Secretary
Val Protiva, Member
Mike Mote, Advisor
Phyllis Booth, Member
Ray Godfrey, Member/Treasurer
Sharon Kaltenmark, Advisor
Alice Mote, Advisor
Billie O’Neil, Advisor

Call to Order:  With a quorum present, Chairman Ken Kaltenmark called the meeting to order at 4:30 PM in the ECC building (meeting moved due to water main break at the Community Center).

Chairman’s Remarks:   Chairman Kaltenmark informed the committee that LOWA Board Member Tom Sheridan is the new LOWA Board Liaison to the LOWA Tennis Committee, replacing LOWA Board Member Jeff Flynn.  The Godfrey’s were thanked for their excellent hosting of the monthly Tennis Social, Sep 12, 2009.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The Aug 10, 2009 LOWA Tennis Committee Meeting minutes were amended and approved as amended.

Old Business:
1.  The Annual Picnic date is September 26th  at Hollyfield Park.  Alice Mote is working and is seeking people to contribute and asks all to RSVP with dish selection.   Letters of invitation will be sent to current and former LOWA BOD members
2.  The Treasury Report was presented by Ray Godfrey who reported a balance of $163.43.
3.  Chairman Kaltenmark discussed several maintenance actions:  a) Key lock installed at rear of courts 5 and 6; b) awnings and frame on court 4 repaired; c) trash container for recyclables (glass, plastics, cans) now located at gazebo – Val Protiva volunteered to attend to depositing at the LOWA dumpster site while Jim Lemieux is in Florida for the winter; d) bulletin board vandalized and being repaired; e) possible baseball cleat marks found on courts 1 and 2 and maintenance notified.
4.  The court reservation process of reserving courts at courts bulletin board was discussed as a reminder.
5.  Chairman Kaltenmark informed that 2009 funds in the amount of $270 remain.  A spectator bench is a possible purchase with the option of placing it in cement to avoid loss or moving.

New Business:
1.  Chairman Kaltenmark presented a draft of an article for the Lake Currents for the use of LOWA tennis courts by non-tennis members (LOW residents).  Non-tennis members desiring to use the tennis courts on a daily basis would visit the LOW Security Office (front gate) to pay $5 per day fee and complete Key Sign Out form.  Members must be in good standing and must return key by end of day.  Failure to return key may result in charges to the member’s LOW account.  A draft of the Key Sign Out form was provided by Sylvia Zelinsky.   Sylvia will meet with GM Ted Wessel to finalize the article and form adopted.

2.  Court usage was presented for Aug 2009 by Alice Mote. 
3.  The 2010 proposed budget is $1,500.  Suggestions for purchases are spectator benches, court side scoring posts and two new net posts for courts 5 and 6.
4.  There were no items from the floor.

Next Scheduled Meeting:  The next meeting will be Oct 12, 2009.

Adjournment:  The meeting adjourned at 5:20 PM.

Respectfully submitted, Lou Kasischke  Acting Secretary

Committee Approved Minutes
LOWA TENNIS COMMITTEE Meeting # 7 Minutes
  Oct 12, 2009, 4:30 PM, Community Center

Present                                                              Others
Ken Kaltenmark, Chairman                                 Darrow Strain, LOWA Planning Committee Liaison
Lou Kasischke, Member
Val Protiva, Member
Phyllis Booth, Member
Ray Godfrey, Member/Treasurer
Jim Divelbiss, Member/Secretary
Bob Lewis, Alternate Member
Sharon Kaltenmark, Advisor
Alice Mote, Advisor
Billie O’Neil, Advisor

Call to Order:  With a quorum present, Chairman Ken Kaltenmark called the meeting to order at 4:30 PM.

Chairman’s Remarks:   The Mote’s and all helpers were thanked for their hosting of the annual Tennis Picnic, Sep 26, 2009.  The amendments to the Sep 12, 2009 meeting’s minutes were discussed.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The Sep 12, 2009 LOWA Tennis Committee Meeting minutes were approved as amended.

Old Business:
1.  The keyed lock to courts 5 and 6 is installed for non-tennis member usage; article was published in the Sep 25 Lake Currents.
2.  The Treasury Report was presented by Ray Godfrey who reported a balance of $110.18.
3.  Chairman Kaltenmark discussed several maintenance actions:  a) Key lock installed at rear of courts 5 and 6; b) cleat marks on courts 1, 2, 3 and 4 are being repaired by maintenance/warranty coverage;  c) trash container for recyclables (glass, plastics, cans) now located at gazebo – Val and Jim Protiva volunteered to attend to depositing at the LOWA dumpster site; d) bulletin board in process of being repaired;  e) Elton Rupp will look into camera installation and surveillance signs.
4.  Court usage will be forward via email for Sep 2009 by Alice Mote. 
5.  Chairman Kaltenmark informed that 2009 funds in the amount of $270 remain.  A spectator bench is a possible purchase with the option of placing it in cement to avoid loss or moving.  Discussion with Elton Rupp ongoing for purchase.

New Business:
1.  The 2010 budget is $1,500.  Purchases are court side scoring posts and two new net posts for courts 5 and 6.
2.  Chairman Kaltenmark discussed the need to recruit new members for committee membership in the upcoming years.
3. There were no items from the floor.

Next Scheduled Meeting:  The next meeting will be Apr 12, 2010.

Adjournment:  The meeting adjourned at 5:15 PM.

Respectfully submitted, Jim Divelbiss, Secretary

Chairman Comment - Ray Godfrey (Committee Treasurer) reported during the approval period that the final treasury balance after paying all picnic bills amounted to $ 45.82 which will carry over to next spring.

These minutes were approved by a quorum of the Tennis Committee via e-mail since this was our last meeting for the year and we didn’t want to carry over the approval cycle until next April (2010).

 

Committee Approved Minutes
2010 LOWA TENNIS COMMITTEE Meeting # 1 Minutes
Apr 12, 2010, 4:00 PM, Community Center

Note:  These minutes are provided to the members for their review.  They will be circulated via email  for member approval, with confirmation by the Chairman.

Present                                                              Others
Jim Divelbiss, Acting Chairman/Secretary            Darrow Strain, LOWA Planning Comm Liaison
Lou Kasischke, Member                                       Kelly Morrow, LOWA Activities Ops Asst
Val Protiva, Member
Bob Lewis,  Member
Alice Mote, Member
Billie O’Neil, Advisor

Call to Order:  With a quorum present, Acting Chairman Jim Divelbiss called the meeting to order at 4:00 PM.

Chairman’s Remarks:   Chairman Ken Kaltenmark is out of town.  Welcome everyone to the 2010 tennis year.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The Oct 12, 2009 LOWA Tennis Committee Meeting minutes were approved Oct 2009.

Old Business:  Chairman Divelbiss discussed the need to recruit new members for committee membership for the 2010 year.

New Business:
1.  Alice Mote and Bob Lewis were elected members of the Tennis Committee.
2.  2010 meetings will be held the second Monday of the month, at 4:00, at the Community Center through Oct 2010.
3.  2010 tennis socials will be held the second Saturday of the month through Oct 2010 and the annual picnic Sep 25.  The Kaltenmarks will host May and the Protivas will host Jun.
4.  Monthly court usage will automatically include all reserved court time for groups and leagues.  This will provide a more accurate statement of court usage.
5.  Vandalism continues to occur at the courts.  Recent incidents include damage to the bulletin board, skate boarding on the courts, damaging the sign up boxes, and damage to the entrance lock to courts 1 and 2.
6.  Suggestions for installation of surveillance cameras, along with signs, were discussed, with coordination with the LOWA Security Committee.
7.  Several of the wind screens need to be tied and secured at the bottom to prevent damage.
8. There were no further items from the floor.

Next Scheduled Meeting:  The next meeting will be May 10, 2010.

Adjournment:  The meeting adjourned at 4:45 PM.

Respectfully submitted, Jim Divelbiss, Secretary

 

    

Committee Approved Minutes
2010 LOWA TENNIS COMMITTEE Meeting # 2 Minutes
May 10, 2010, 4:00 PM, Community Center

Present                                                        Others
Ken Kaltenmark, Acting Chairman                Tom Sheridan, LOWA BOD Liaison
Jim Divelbiss, Secretary                                Leon Strain, LOWA Planning Committee Liaison
Lou Kasischke, Member                               Darrow Strain, LOWA Safety & Security Liaison
Val Protiva, Member                                     Sylvia Zelinskey, LOWA Operations Activities
Bob Lewis,  Member                                     Bob Shope, Guest, LOWA BOD Nominee
Ray Godfrey, Member/Treasurer
Phyllis Booth, Member
Billie O’Neil, Advisor

Call to Order:  With a quorum present, Acting Chairman Kaltenmark called the meeting to order at 4:00 PM.

Chairman’s Remarks:   Acting Chairman Ken Kaltenmark discussed requirement to elect a new Chairman.  Also, all LOWA committees will now report to the LOWA BOD, not to the General Manager, as was the case for Tennis.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The Apr 12, 2010 LOWA Tennis Committee Meeting minutes were approved.

Old Business:  Acting Chairman Kaltenmark discussed the need to recruit new members for committee membership for the 2010 year.  There is currently $270 carryover from FY 2009 and will possibly be spent on spectator benches.

New Business:
1  2010 tennis annual picnic Sep 25 will be combined with the Sep monthly social.  LOWA will not permit concurrent reserving of the Sweetbriar Pavilion for annual picnic.  The Protivas will host the Jun social.
2. Treasurer Godfrey presented Treasurer’s Report and balance of $45.82.
3. Acting Chairman Kaltenmark will continue discussions with LOWA Planning and Safety and Security Committees regarding security needs for the tennis complex and improvements.
4.  No committee members accepted nomination as Chairman.
5. There were no further items from the floor.

Next Scheduled Meeting:  The next meeting will be Jun 14, 2010.

Adjournment:  The meeting adjourned at 5:00 PM.

Respectfully submitted, Jim Divelbiss, Secretary

These minutes were approved by the Tennis Committee at the July 12, 2010 meeting.

Committee Approved Minutes
2010 LOWA TENNIS COMMITTEE Meeting # 3 Minutes
June 14, 2010, 4:00 PM, Community Center

Present                                                               Others
Ken Kaltenmark, Acting Chairman                        Sylvia Zelinskey, LOWA Operations Assistant
Lou Kasischke, Member /Acting Secretary           Bob Shope, Guest, LOWA BOD Nominee
Val Protiva, Member
Ray Godfrey, Member/Treasurer

Call to Order:  With a quorum present, Acting Chairman Kaltenmark called the meeting to order at 4:00 PM.

Chairman’s Remarks:   Acting Chairman Ken Kaltenmark discussed that Bob Lewis, Member, may accept nomination to Chairman of Tennis Committee.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The May 10, 2010 LOWA Tennis Committee Meeting minutes were not available for approval.

Old Business:  Acting Chairman Kaltenmark hoped that the LOWA BOD approved Alice Mote and Bob Lewis to member status in the Tennis Committee.  Turns out that apparently did not happen.  At least the minutes in the Lake Currents did not include their names.  Ken will send a note to VP Flynn and Lorri to try to correct this.

New Business:
1   The 2010 tennis budget was approved at  $1,500 for tennis expendables.  
2.  Treasurer Godfrey presented Treasurer’s Report and balance of $ 85.82.
3.  The Godfrey’s will host the July tennis social.
4.  Acting Chairman Kaltenmark advised that funds were budgeted by Maintenance and approved for the installation of new fencing for courts 5 and 6.  Also, net posts on courts 5 and 6 need replacement and Maintenance is being asked to complete this (part of the $ 1500 in Item 1 above).
5. Ken advised that the net on court 3 requires reinstallation to reverse it and avoid interference with the hand crank, which allows height adjustment of the net (working with Rod Ahlfield on this at his convenience).
6. Ken advised that all wind screens have been secured and all awnings for all courts have been installed by Maintenance.  Also, the gate and lock on courts 1 and 2 have been fixed.   The repair/reinstallation of the bulletin board is still being worked by Maintenance.
7.  The court usage SOP was discussed but no suggestion for action to change occurred.  At the Apr 2010 meeting the committee voted to include the scheduled reservation group’s court time so as to reflect a more accurate account of court usage.
8.  There were no further items from the floor.

Next Scheduled Meeting:  The next meeting will be Jul 12, 2010.

Adjournment:  The meeting adjourned at 5:00 PM.

Respectfully submitted, Lou Kasischke, Acting Secretary

These minutes were approved by the Tennis Committee at the July 12, 2010 meeting.

Committee Approved Minutes
2010 LOWA TENNIS COMMITTEE Meeting # 4 Minutes
  Jul 12, 2010, 4:00 PM, Community Center

 

Present                                                  Others
Ken Kaltenmark, Acting Chairman         Tom Sheridan, LOWA BOD, Tennis Committee Liaison
Lou Kasischke, Member                         Sylvia Zelinskey, LOWA Community Ops Manager
Jim Divelbiss, Member/Secretary
Ray Godfrey, Member/Treasurer
Alice Mote, Member
Bob Lewis, Member
Phyllis Booth, Member

Call to Order:  With a quorum present, Acting Chairman Kaltenmark called the meeting to order at 4:00 PM.

Chairman’s Remarks:   Acting Chairman Ken Kaltenmark welcomed Bob Lewis and Alice Mote as our newest committee members (to be approved at Jul 21 BOD meeting).  July’s tennis social was cancelled due to inclement weather.

Approval of Agenda:  Agenda was approved as presented.

Approval of Minutes:  The Jun 14, 2010 LOWA Tennis Committee Meeting minutes were presented and approved.

Old Business: 

1.  Acting Chairman Kaltenmark advised that the new fencing for courts 5 and 6 should be started within the month and includes new net posts for each court.
2.  The 2010 budget of $1,500 will fund the net posts, spectator benches and score posts.

New Business:
1   The committee elected their 2010 officers:  Bob Lewis as Chairman, Lou Kasischke as Vice Chairman, Ray Godfrey as Treasurer, and Jim Divelbiss as Secretary.
2.  Treasurer Godfrey presented Treasurer’s Report and balance of $ 77.32.
3.  The Lemieux’s will host the August tennis social.
4.  The installation of cameras and a scan card system for court entrance are being considered by the BOD.
5.  Acting Chairman Kaltenmark has provided LOWA Maintenance copies of all contracts for renewal of court maintenance (resurfacing, etc).
6.  The annual tennis picnic date remains on Sep 25, but Sweetbriar may not be reserved as a backup for inclement weather.
7.  The court usage for Apr, May and June was presented by Alice Mote, with no unusual occurrences.
8.  There were no further items from the floor.

Next Scheduled Meeting:  The next meeting will be Aug 9, 2010.

Adjournment:  The meeting adjourned at 5:00 PM.

Respectfully submitted, Jim Divelbiss, Secretary

These minutes were approved by the Tennis Committee at the August 9, 2010 meeting.