Rules Committee Meeting Minutes

FINAL MINUTES Rules Committee Meeting
September 12, 2007

Members Present                             Members Absent
Bob Lowe, Chair                                  Kathleen Bradie, Secretary
Larry Huntsman, Vice Chair                 Dee Flood
Keith Hayes                                         Hap Hazard
Cork Grandy
Dwight Westholt
Faye Mohler, [Alt]

Call to Order at 7:00 PM

Minutes of August 8, 2007 remain to be distributed to the Committee members. The Chair will check on status with GM office.

Member Comments:  The liberal use and particularly the loudness of cell phone users in the dining area of the Clubhouse is distracting to other diners, and inappropriate.

Old Business

1. Regarding ECC’s request for a regulation governing the stacking of wood and the quantity and quality thereof, a majority consensus did not occur. The Chair will rewrite ECC’s proposed regulation based on members discussion comments.

New Business: [none]

Meeting adjourned at 7:45 PM; next meeting: Wed Oct 10th, Holcomb Bldg, 7 PM.

Minutes
Rules Committee Meeting
October 10, 2007

                                
Call to Order at 7:00 PM.

Minutes from August 8 and September 12 were accepted without change on a motion by Cork, seconded by Keith.

There were no member comments.

The agenda was accepted without change or addition.

Old Business

a. The Committee voted 6-2 on Hap's motion, Dwight's second to reject V .E.3.c. Tree Cutting and Preservation as proposed by ECC.

New Business

a. 2006 Referendum Actions

1. Restricted Covenant: Article 8 (r) -The Committee agreed to delete in its entirety.

2. Restricted Covenant: Article 12.D (a) -The Committee agreed to add the following as the last sentence: “The Board of Directors may provide for payment terms including finance charges in the notice of assessment if authorized in the Bylaws.”

b. Proposed Bylaw Addition to Article VI. Financial Management –The Chairman will submit to the BOD the proposed regulation changes regarding financial management and bylaw addition regarding optional assessment payment policy.

Meeting adjourned at 8:15 PM

Respectfully submitted, Kathleen Bradie

Minutes
Rules Committee Meeting
November 14, 2007

Call to Order at 7:05 PM.

Changes to Agenda-none

Comments by BOD liaison-none

Comments by members-none

Minutes from October 10 were accepted without change on Cork's motion, Dee's second.

Old Business -none

New Business

a. Mike Rugless, Chairnan of ECC, displayed pictures of wood stacked in yards like a barricade and stacks of fallen trees. This wood has rotted which invites infestation of all kinds and is unsightly. LOW has no regulation to enable ECC to respond to complaining neighbors. Information was proposed as to who can have wood stacks, how much wood can be stored, and where on the lot it can be located. The Rules Chairman will revisit this topic when we have a full committee after the first of the year.

b. 2006 Referendum Actions

(1) Restricted Covenant: Article 8 (r), Radio Transmissions, was tabled until the next meeting so the Rules Chairman can provide more information.

(2) Restricted Covenant: Article 16 D, Structure Height (attachment) was reworded. The Committee voted to accept the wording on Cork's motion, Larry's second, and pass it on to the BOD.

c. 90-Day limit on $10 per day fines- The Committee's suggested rewording was passed by vote on Larry's motion, Dee's second. The Rules Chairman will send the suggested revision back to the General Manager for approval. The Committee will wait to hear from GM Bailey.

Adjourned at 8:10 PM. NOTE: There will be no meeting in December. Next meeting will be January 9, 2008, at 7:00 PM in the Holcomb Reading Room. Happy Holidays!

Respectfully submitted, Kathleen Bradie

Final MINUTES
Rules Committee Meeting MAY 14, 2008

Members Present              Members Absent                    BOD Liaison
Bob Lowe, Chair                   Larry Huntsman                         Tom Sheridan
Dee Flood                             Cork Grady
Hap Hazard                           Dwight Westholt                         Finance Liaison
Faye Mohler                                                                            Doug Rogers

Call to order - 7 PM
 Acceptance of prior minutes – Minutes from 9 Apr 08 were accepted as submitted.
 Changes to Agenda - none  

Comments by BOD liaison – In response to Dee Flood’s request  for an explanation of the BODs proposed addition to the Bylaws Financial Management, Tom Sheridan provided a succinct response that clarified the need for the addition and included the pros and cons for the addition. 

Old Business - none

New Business
 a. Election of Officers – Bob Lowe was unanimously re-elected as the Chair. Larry Huntsman, although absent, was unanimously re-elected as the Vice Chair. The Chair indicated he could perform the Secretary function since he had to prepare and submit any proposed changes to the BOD.

b. BOD proposed addition of a Bylaw to Article VI. Financial Management titled,
    "Section D. Contribution to Reserve (CTR) Policy"

The Bylaw addition as amended by the Committee was unanimously accepted, and will be forwarded in its entirety by the Chair to the BOD for their approval consideration.

Other Comments –none

The meeting adjourned at 7:40 PM. Next meeting at Holcomb Bldg, July 9, 7 PM.

Final MINUTES Rules Committee Meeting
August 13, 2008

Members Present                  Members Absent                   BOD Liaison
Bob Lowe, Chair                      Larry Huntsman                       Jeff Flynn
Dee Flood                                Faye Mohler [resigned]
Cork Grandy                                                                            Residents
Hap Hazard                                                                             Bernie Patton
Dwight Westholt

Call to order - 7 PM
Acceptance of prior minutes – Minutes of 5 July 08 were accepted as submitted. 
Changes to Agenda – none
Comments by BOD liaison – See below

Old Business

a. Dwelling House Number: With the assistance of Jeff Flynn, the Chair advised the attending members that during the August BOD meeting, the Chair of the Safety & Security Committee and the President of Fire and Rescue had requested the BOD to pursue mandating that a house number be displayed at the property line; because after dark it is significantly difficult to see house numbers of any dwelling that isn’t located near the street. Furthermore, the S&S Chair had suggested that perhaps the addition of a marker at the property line could occur whenever the ownership of the dwelling changes.

The resulting discussion concluded that the S&S Committee should be contacted by the Rules Chair to revise and resubmit their request to mandate house numbers markers at the front property line as lot ownership changes.

New Business

a. Use of the Clubhouse Regulation Changes: The Chair noted that the changes had been forwarded by memo from the GM.  The Secretary of the Clubhouse Committee had indicated by phone there may be additional changes, but none had been received. Since neither the Clubhouse Committee nor the GM Office were represented, questions that arose concerning clarification of the term ‘Management’ as used throughout the existing text and in the newly proposed section titled, ‘F. USE OF CLUBHOUSE POINT’ could not be resolved; furthermore, rationale for the changes was also missing.  Accordingly, the Clubhouse Committee Chair will be advised to reschedule the proposed changes.

The meeting adjourned at 7:30 PM. Next meeting - at Holcomb Bldg, September 10, 7 PM.

Final MINUTES Rules Committee Meeting November 12, 2008

Members Present               Members Absent                BOD Liaison
Bob Lowe, Chair                   Larry Huntsman, V Chair      Peter Williams
Hap Hazard                           Cork Grandy
Dwight Westholt                    Dee Flood
Clubhouse Committee
Connie Buttimer

Call to order - 7 PM

Acceptance of prior minutes – The minutes of August 13, 2008 were accepted as submitted. 

Changes to Agenda – Added Clubhouse Regulation Change, provided by Connie Buttimer.

Comments by BOD liaison – See below

Old Business

a. Dwelling House Number On Posts: Peter Williams advised the attendees that the BOD had unanimously concurred [during their Oct meeting] that house numbers need to be on a post or structure located at the front property line. The Chair advised the attendees that the BOD President had specifically made the point that these numbers have to be capable of being seen by vehicle lights after dark. It  was noted that during the August BOD meeting, the Chair of the Safety & Security Committee and the President of Fire and Rescue had requested the BOD to pursue mandating that a house number be displayed at the property line; because after dark it is significantly difficult to see house numbers of any dwelling that isn’t located near the street.

After discussion of the regulation changes proposed by both the EEC and the Rules Chairs, the members unanimously accepted the proposed regulation change that had been pre-prepared by the Rules Chair; because it specifically emphasized visibility after dark. It was noted that many of the existing lot posts and structures with numbers fail to comply with the visibility-after-dark requirement.  The Chair will forward the proposed regulation change to the BOD for action.

b. Clubhouse Regulation Changes: Connie Buttimer indicated that the Clubhouse Committee had added a definition for the term ‘Management’, which was the reason that the Rules Committee had elected to reject the original submittal in August. All the Clubhouse regulation changes were revisited, and the members unanimously accepted the proposed changes. The Chair will forward the proposed regulation change to the BOD for action

New Business

a. Banning Use of Bows and Arrows: Peter Williams reported a resident missed being fatally hit by an arrow that was accidentally discharged from a bow equivalent to a crossbow. It was unanimously agreed by the members that bows and arrows should be banned within LOWA. The Chair will forward the proposed regulation change to the BOD for action.

b. Toy Guns that appear real:  A consensus could not be obtained concerning marking toy guns with orange paint to discriminate them from real guns.

Comments
a. Golf Snack Bar Availability: Hap Hazard indicated that the services of the snack bar should be available to the players when the golf course is open. His comments were the result of early closings that began sometime during the summer of ‘08. The resulting discussion revealed that apparently the Clubhouse manager had ordered the closings because of poor sales at the snack bar. It was also disclosed that neither the Clubhouse Committee nor the Golf Committee believe they should be responsible for the Snack Bar. Peter Williams will review it with the BOD.

The meeting adjourned at 7:50 PM. Next meeting - at Holcomb Bldg, December 10, 7 PM.

FINAL MINUTES Rules Committee Meeting
August 12, 2009

Members Present                    Members Absent                           BOD Liaison
Bob Lowe, Chair                         Cork Grandy                                      Peter Williams
Dwight Westholt                          Larry Huntsman, Alternate
Joe Wright
Laurie Brown

Call to Order – 7 PM
Acceptance of prior minutes – The minutes of May 13, 2009 are considered final.

Committee Reconstitution – Bob Lowe offered to remain as Chair and Secretary, and suggested Dwight Westholt be retained as Vice-Chair; carried unanimously.

Old Business

a. Regulation revisions requested by the M&E Committee: Three M&E changes including proposed rewrites prepared by the Rules Chair were discussed. It was concluded that the revision concerning revising “owner responsibility” relative to maintaining LOWA drainage ditches was too controversial to evolve a consensus. The M&E Committee will be advised that any further discussion will require their participation. The two revisions defining what can and cannot be dumped at Area 9.9 and the associated penalty, as rewritten by the Rules Chair, were unanimously accepted, and the Chair will forward them to the BOD for their consideration.

b. Adding VA Boating Safety Education to LOW Regulations: Consistent with the recent BOD decision to adopt the VA requirement, the Chair briefed the Committee on the intended new regulation. Also, the Chair suggested three amendments consistent with LOW recreational usage of both Lakes. Due to the controversial change that the VA requirement will invoke, the members were requested to review the change with the intent that the Committee will attempt to vote on the amended VA Boating Safety regulation in September.

New Business [none]

Comments: The Chair suggested that the ongoing issue of barking dogs at night be discussed relative to any necessity for additional regulation. It was concluded that a change is not needed at this time.

The meeting adjourned at 8:30 PM. Next meeting is Sept 9, 7 PM at the Holcomb Bldg.

Final MINUTES Rules Committee Meeting
September 18, 2009

Members Present                           Members Absent            BOD Liaison        Guests
Bob Lowe, Chair                               [none]                                  Neil Buttimer          [none]
Dwight Westholt, V-Chair
Cork Grandy
Joe Wright
Laurie Brown
Larry Huntsman, Alternate

Call to Order – 7 PM
Acceptance of prior minutes – After a brief discussion, the Final minutes for September 9, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – Neal indicated that there was no action by the Soil and Water Conservation Board on the LOW membership petition on the dam.

Old Business

1. Amending LOW BYLAWS to implement a BOD requested change to Article V.D.2., titled ‘All Other Committees’: The Chair re-introduced the stated change indicating he had essentially taken the text provided by the BOD on Aug 7 via the Admin Asst, and put it into the established BYLAW format preceded by the requisite PREAMBLE required by BYLAW Article VIII. The preamble was amended based on the GM’s remarks during the September 9 meeting. The paragraph titled, ‘TENURE’ was amended in conjunction with comments by the members and in concert with the BOD Liaison concurrence. The Chair will complete and submit a proposed article for the Lake Currents to support a first reading by the BOD at their Oct 3rd meeting.

 
Comments: The Chair restated that two additional members should be approved at Oct 3 BOD meeting

The meeting adjourned at 8:05 PM. Next meeting is Oct 14, 7 PM at the Holcomb Bldg.

FINAL MINUTES Rules Committee Meeting
October 18, 2009

Members Present          Members Absent          BOD Liaison                 Guests
Bob Lowe, Chair               Dwight Westholt              Neil Buttimer                    [none] 
Cork Grandy                     Joe Wright                                         
Robert Warfel                   Roxanne Kessler
Laurie Brown                     Larry Huntsman, ALt
Andy Seigel

Call to Order – 7 PM
The Final minutes for September 18, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – Highlights of BOD meeting of October 3 were provided and discussed by the attendees [e.g., the one-time $1200 Dam Assessment].

Old Business
1.  Status of proposed VA Boating Safety Education Regulation: The Chair distributed a copy of the regulation text he had submitted to the BOD based on a prior meeting action item. The BOD Liaison noted it had been tabled at the Oct 3 BOD meeting; it would be addressed at a future BOD meeting, and responded to the questions raised by the newly appointed Rules Committee members.

2.  Amending LOW BYLAWS to implement a BOD requested change to Article V.D.2., titled ‘All Other Committees’: The Chair distributed the latest issue indicating he had revised the text titled ‘Authority’ to incorporate a change provided by the BOD on Oct 3. A discussion of the revised text was conducted because it requires every committee to unilaterally publish any of their proposed regulation changes in the Lake Currents WITHOUT consultation with any other Committee, and without any discussion with the BOD. Additionally, the Chair inquired if the BOD had considered the implementation process and was advised that it remains to be established. The Chair will forward comments to the Board, since implementation appears to eliminate the existing Chair and Vice-Chair of the Rules Committee.

3.  Status of M&E regulation change to control ‘Littering at Area 9.9’: BOD Liaison stated it was tabled Oct 3 due to missing paperwork.  Rules members asked for capitalization of ‘[removed from their bags]’.

New Business:

1 .   Correction in size of numbers on the Street Address Post – The Chair distributed the correction that was provisionally approved by the BOD. The voting members unanimously concurred with the proposed change based on the rationale provided by the BOD Liaison. The Chair will forward a formal change to Communications for publication in the Lake Currents for member’s comments.

Comments: [none]

The meeting adjourned at 8:30 PM. Next meeting is Nov 11, 7 PM at the Holcomb Bldg.

FINAL MINUTES Rules Committee Meeting
March 20, 2010

Members Present         Members Absent            BOD Liaison        Guests
Bob Lowe, Chair              Joe Wright                          [none]                  Dwight Westholt
Laurie Brown                   Andy Siegel                        GM Liaison
Roxanne Kessler                                                       April Hughes
Robert Warfel

Call to Order - 7 PM
Acceptance of prior minutes –The Final minutes for October 18, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – [Not Applicable]

1. Old Business

The Chair indicated the LOW BYLAWS revision concerning Article V.D.2., titled ‘All Other Committees’ had been approved in Dec 09 by the BOD, and subsequently amended during the BOD meeting of 17 March 2010 to provide for the unavailability of replacement candidates/officers.  

2.  New Business

a.   Election of Officers –Since 1.a. above had retired Cork Grandy, Dwight Westholt as the Vice Chair, and potentially the Chair of the Rules Committee, an election of Committee Officers was conducted with the following results: Chair and Secretary - Bob Lowe, Vice Chair – Laurie Brown. Additionally the Chair will seek additional candidates via the Lake Currents,

b. Revised Meeting Date and Time – It was concluded that the meeting date will remain unchanged but the time will be changed to 2 PM, and the Chair would coordinate with the LOWA admin office to identify a meeting site. [see below for next meeting]

c. Discuss Draft Charter – A Rules Committee Draft Charter conforming to the aforementioned DOD approved revision to the LOW BYLAWS was submitted for discussion by the Chair. It was concluded that the Draft Charter and how it was evolved should be forwarded to the BOD for their comment/approval. 
Accordingly, these minutes include an annotated draft of the proposed Rules Committee Charter.

d. Confirm Advisors/Alternates - The Chair stated Dwight Westholt will become an Advisor. Also, the Chair will seek to retain Larry Huntsman as either an Alternate or as a Legal Advisor, and contact Chris Burr concerning his Advisor status.

e. BOD Request for Control of Phosphorus in Lawn Fertilizer – Ms April Hughes, the Lakes Water Resource Manager, provided the rationale and insights to LOW’s capability for enforcement of banning the use of phosphorus in lawn fertilizer. Subsequently, the Committee unanimously amended the change proposed by Ms Hughes and directed the Chair to forward it to the BOD for their approval.

Comments by Attendees: In response to the V-Chairs’s request for current copies of LOWA governing documents, the Chair indicated he would take this for action.
Meeting adjourned at 4:45 PM. Next meeting is Wed Apr 14, 2 PM at the Holcomb Bldg Conference Rm.

FINAL MINUTES Rules Committee Meeting
April 20, 2010

Members Present               Members Present        BOD Liaison    Members  Absent
Bob Lowe, Chair Pro Tem        Joe Wright                     Neil Buttimer       Larry Huntsman
Laurie Brown, Chair                 Roxanne Kessler
Boggs Wright, V-Chair             Andy Siegel
Robert Warfel                          Selven Powell, Alt

Call to Order - 4 PM
Acceptance of prior minutes –The Final minutes for October 20, 2010 were accepted as submitted by the Chair Pro Tem.
Comments by Board Liaison – With 8 members, the Committee needs to select a new Chair in accordance with the recently passed Committee Bylaws.

1. Old Business
a. Revised Meeting Time – It was concluded that future meetings will be the third Tuesday of each month at 4 PM in the Holcomb Bldg conference room with the proviso that it remains to be confirmed with the LOWA GM office..
b. Reference Materials - The Chair Pro Tem distributed copies of the Committee Charter [remains to be approved by the BOD], plus copies of the LOWA Regulations, Bylaws and Restricted Covenants.

2.  New Business
a. Two Regulation Changes submitted by the Water Resource Mgr – These were tabled for a later meeting, since questions arose that required responses from the Mgr.
b.  One  M & E Regulation Addition – This change clarifying the property owners responsibility concerning yard debris in the ditches was accepted as modified by the Committee, and will be forwarded for BOD approval.
c. One ECC Regulation Change – This change deleting the use of the Chart of Acceptable Colors was accepted as submitted by ECC, and will be forwarded for Board approval.
d.  Election of Officers – Consistent with the ByLaws, Laurie Brown has become Committee Chair. Boggs Wright volunteered to be V- Chair and was so elected. The Chair accepted Bob Lowe as a non-voting advisor, including secretarial support, pending the election of a Secretary.

Comments by Attendees: Roxanne Kessler, whose residence adjoins a beach, indicated that the Regulations are not clear what constitutes a Beach [i.e., Is the entire designated Beach area considered to be the beach relative to keeping dogs off the beach or is it some portion of the beach area (e.g. the sand)? ] 

Meeting adjourned at 5:30 PM. Next meeting is Tues May 18, 4 PM at the Holcomb Bldg Conf Rm.

FINAL MINUTES
Rules Committee Meeting - May 18, 2010

Members Present                           Members Present            BOD Liaison        Members  Absent
Laurie Brown, Chair                        Joe Wright                         Neil Buttimer      Larry Huntsman
Boggs Wright, V-Chair                    Roxanne Kessler               Jeff Flynn
Andy Siegel                                       Selven Powell, Alt             GM Liaison
Robert Warfel                                  Bob Lowe, Adv                  April Hughes

Call to Order - 4 PM
Acceptance of prior minutes –The final minutes for April 20, 2010 were accepted as submitted.
Comments by Board Liaison – Deferred pending discussion of New Business Item 2.a.
1. Old Business
a. Two LOW Regulation Changes submitted by the Water Resource Mgr: Based on discussions, the following changes were unanimously accepted:
   [1] Referring to Section IV. B. Animal Control, insert the following as paragraph 5 and renumber the remaining paragraphs.
               “5. The release of fish and wildlife obtained outside of LOWA shall be prohibited unless otherwise authorized by the GM’s Office.”
  [2] Referring to Section X. K. Beaches, make the following changes:
        Retitle, ‘1. General:’ to read, ‘1. LOWA Beaches:’
        Add the following as paragraph 2:
               “2. Private Beaches:
                 a. Lake front property owners are permitted to use mechanical means to clear vegetation from a swimming area adjacent to their property not to exceed 200 square feet.
                 b. A permit must be obtained from the GM’s Office before installation of lake bottom blanket or weed roller type devices.
                 c. The application of chemicals in the lake shall be prohibited unless otherwise authorized by the GM’s Office.”

2.  New Business
a. Process for ByLaw/Regulation Changes: After considerable discussion it was concluded that the Rules Committee will implement changes as stated in Section I.L. of the Regulations. Rules will advise ECC to resubmit their request for ‘Removal of the Color Chart’ via the BOD.
b. Pet Regulations: Discussions revealed that the regulation concerning control of dogs at beaches needs remedial action, and that the Rules Committee, via their Charter, has the authority to pursue corrective action.  The committee also discussed the potential ambiguity and varied locations of pet control [specifically dogs] throughout the regulations. Mr. Wright will compile a listing of these referrals for discussion and resolution during the June meeting.

Comments by Attendees: none
 Meeting adjourned at 5:30 PM. Next meeting is Tues JUNE 15, 4 PM at the Holcomb Bldg Conf Rm.

Final MINUTES
Rules Committee Meeting - June 15, 2010

Members Present                       Members Absent             Advisor
Laurie Brown, Chair                        Andy Siegel                        Bob Lowe
Boggs Wright, V-Chair                   Roxanne Kessler
Joe Wright                                      Robert Warfel
Selven Powell, Alt                           Larry Huntsman

Call to Order – 4:05 PM

Acceptance of prior minutes –The final minutes for May 18, 2010 were accepted as submitted.

1. Old Business
a. Phosphorous in Lawn Fertilizer – The Chair distributed the BOD approved Regulation V.N.1 which prohibits any future use of phosphorus in lawn fertilizer.
b. Pet regulations – The Chair distributed a handout based on Joe Wright’s compilation of existing pet regulations. The ensuing discussions resulted in the following:
1) The revision of regulations concerning control of dogs at beaches was tabled pending the attendance of additional committee members.
2) The addition of VII.D.3, concerning owner control of their pets, to IV.B Animal Control was tabled pending the attendance of additional committee members.
3) The revision of XI.1. to allow dogs at the Equestrian Center subject to the GM’s approval was tabled  pending the attendance of additional committee members.
4) The cross referencing of V.E.g. concerning use of dog runs to XVI.K.1 which defines dog runs requires remedial action, and will be resolved consistent with the resolution of b.1) through b.3).

2.  New Business [none]

Comments by Attendees: none

Meeting adjourned at 5:05 PM. Next meeting is Tues July 20, 4 PM at the Community Center Craft Rm.

MINUTES Rules Committee Meeting - July 20, 2010

Members Present                   Members Absent           Advisor             Visitor
Boggs Wright, V-Chair               Laurie Brown, Chair         Bob Lowe            Bob Shope,
Roxanne Kessler                       Joe Wright                                                    BOD Candidate
Andy Siegel                               Robert Warfel
Selven Powell, Alt                       Larry Huntsman

Call to Order – 4:15 PM
Agenda accepted.
Acceptance of prior minutes –The final minutes for June 15, 2010 were accepted as submitted.

1. Old Business
a. Pet regulations –The ensuing discussions resulted in the following:
1) Control of dogs at beaches – To provide continuity between the Beach Signs and the LOW Regulations, the word “sand” will be added to IV.B.1. [i.e., 1. No dogs or other pets shall be permitted to run at large within LOW or be allowed on any public beach sand.]
2) Additional IV.B Animal Control – It was concluded that additional text was not needed.
3) A motion to revise XI.1. to allow dogs at the Equestrian Center subject to the GM’s approval was unanimously accepted to be consistent with the dog obedience classes being held at the  Center.
4) A motion to cross reference V.E.g. concerning use of dog runs to XVI.K.1 which defines dog runs was unanimously accepted.

2.  New Business
a. Review of Additional BOD Changes to the Committee BYLAW – Comments were drafted and will be forwarded to the BOD by the Committee Chair.
b. Planning Committee Survey – No questions at the Committee level.

Comments by Attendees: none

 Meeting adjourned at 5:50 PM. Next mtg is Tues August 17, 4 PM at the Community Center Craft Rm.

MINUTES
Rules Committee Meeting – September 21, 2010

Members Present           Members Absent          Advisor  Absent     BOD Liaison
Laurie Brown, Chair            Larry Huntsman              Bob Lowe                  Dave McKee
Boggs Wright, V-Chair        Joe Wright
Roxanne Kessler
Andy Siegel
Bob Warfel
Selven Powell, Alt 

Call to Order – 4:05 PM
Agenda accepted.
Acceptance of prior minutes –The final minutes for July 20, 2010 were accepted as submitted.

1. Old Business

 Pet regulations –The Committee reviewed the discussions and decisions of the July 20 meeting and a motion was made and passed that the phrase “under positive control” be stricken from the Campground pet rules extending the leash requirement to all areas of LOWA property except the dog park. The specific language of the changes is appended to these minutes and should be considered part of the minutes.

2.  New Business
a. There was discussion regarding the role of the BOD liaison and the general matter of how an idea for a rule change could move through the steps toward BOD action. Selven and Boggs agreed to meet and draft a “flow chart” to be shared with the committee.
b. There was discussion of the fact that an ad hoc committee on lakes safety is drafting changes to lake rules. The Lakes Committee and the Rules Committee should review these changes on their way to adoption.
c. Officers for 2010-11 were elected: Laurie Brown, Chair, Boggs Wright Vice Chair, Bob Lowe, Secretary

Comments by Attendees: none

 Meeting adjourned at 5:27 PM. Next mtg is Tues October 19, 4 PM at the community Center Craft Rm.

Rules Committee Minutes November 16 2010

Members Present                    Members Absent
Laurie Brown –Chair                    Joe Wright
Boggs Wright -V. Chair
Bob Warfel –Secretary                BOD Liaison:  Dave McKee
Roxanne Kessler
Andy Siegel                                 LOWA BOD Member: Pat Rowland
Selven Powell

Guests
Dan McFarland
 
Call to order 4:00PM

Agenda - accepted unanimously

Minutes - Sept 21 2010 accepted unanimously as submitted

COMMENTS by Dave McKee BOD Liaison
  1. The BOD has approved a reserve policy. This policy will be incorporated in a “Policy Manual” of which the structure has not been defined. Mr. McKee expects the concept of the manual to be approved on Nov. 17th 2010.

  2. Mr. McKee introduced Pat Rowland to discuss the Ad Hoc Committee Boat Regulations revision. Mr. Rowland requested the Rules Committee review and draft resolution by Dec. 4 2010 in order to be placed in the next edition of Lake Currents for public comment and hopefully accepted by Jan 2010 and implemented summer 2011.

Old Business

• By Law Section D-Is is scheduled to be on 11-17-10 on BOD agenda for second reading
• Pet Regulations will be addressed by the BOD at the next Board retreat
• Proposed Resolution to Amend Section IV. B. to be published in Nov 19 issue of currents

         There was a lengthy discussion of “dumping unused live bait into lake waters” The Rules    Committee has informed the BOD liaison Mr. Mckee that they believe this activity is contrary to the request of  LOWA Environmental Consultant.  Rules plans no further action.

• Proposed Resolution to revise  Section X. K., LOWA Regulations to be published in Nov 19 issue of currents

New  Business

• Bob Warfel was nominated and elected as Secretary
• Laurie Brown discussed the progress of the Document Review & Revision Study Group
• Section I Regulations Resolution was reviewed and the following changes recommended
• H. Damage to LOWA property must be paid for by the members responsible for such damage, to include damage caused by the member's family, guests, registered tenants and the registered tenant's family
• L Step I.  Change the sentence "A request can come from an individual resident, a group, a committee, or the General Manager. The Board of Directors determines if the request merits a  referral to the Rules Committee" to "The Board of Director's determines if the request merits a request to the Rules Committee"
• l. Step II. Change the sentence "The Rules Committee then writes the new/amended regulation  using  appropriate language  in congruence with The Articles of Incorporation, Declaration of Restrictions, Bylaws and other LOWA Regulations" to The Rules Committee then drafts the new/amended regulation  using  appropriate language  in congruence with The Articles of Incorporation, Declaration of Restrictions, Bylaws and other LOWA Regulations.

Laurie Brown will prepare the resolution and forward to the Board of Directors for a first reading. 

• Boat Regulations Resolution: Rules requested an extension of time to review the lengthy document. Rules members will communicate via email and be prepared to give final review and comments at their Dec. 7, 2010 meeting

Meeting adjourned 5:10 PM. Next meeting Dec. 7, 4:00@ Woods Center.

Rules Committee Minutes of December 7, 2010

Members Present               Members Absent                BOD Liaison
Laurie Brown- Chair              Joe Wright                              Dave McKee
Boggs Wright-V/Chair           Roxanne Kessler
Bob Warfel- Sec’t
Andy Siegel
Selven Powell

LOWA BOD Members                  Guests
Pat Rowland                                   Dan McFarland
Bob Shope                                     David Blackstone
Mike Rugless

Call to order 4:17 PM

Agenda Accepted

November Minutes date was corrected from Nov. 22nd to the 16th.  Also corrected Section I, Para. H to read; Damage to LOWA property must be paid for by the members responsible for such damage, to and include” damage caused by members' families, guests, registered tenants and their families’ guests.                     

OLD BUSINESS
The Rules Committee reviewed ‘Section X – Use of the Lakes’ for clarity, enforcement and conflict with other regulations, made recommendations and forwarded those recommendations to the BOD.

Adjournment.

Next Meeting 4:00 pm, Jan. 18th 2011 @ the Community Center Craft Room.

Rules Committee Minutes Jan. 18, 2011

Members Present                  Members Present           Guests Present
Laurie Brown, Chair               Boggs Wright, VC                 Bob Shope
Selven Powell                         Roxanne Kessler                  Pat Rowland
Bob Warfel, Secretary                                                         Mike Musatow

BOD Liaison  Dave McKee

Call to order 4 PM.
Acceptance of minutes for the Nov. meeting; minutes were approved as submitted on Dec. 7 2010.

Old Business:
 Mr. Knower’s letter with regard to “Flags” to the committee was responded to by Chair Person Laurie Brown referring Mr. Knower’s to the Board of Directors. No action required by the Rules Committee.

Chairperson Brown reported that Joe Wright had resigned and that a replacement is needed. And that the Rules Committee needs a voting member and some alternates. Mr. Wright suggested that we ask M. Darby to place a notice in Lake Currents to solicit applicants.

New Business
The Committee discussed Bylaw Article VII. INVESTMENT POLICY and agreed it had some concerns that needed to be addressed with the BOD prior to drafting a resolution. Mr. Wright the Vice Chair, agreed to draft a memo stating those concerns and forward to the committee for comment. If approved by the committee the memo will be sent to the BOD.

BOD Liaison Report: Dave McKee stated that he felt that the BOD had given the Rules Committee plenty to do. Chair person Brown ask what happened to resolution that the committee had sent to the BOD on “Dogs”.  Mr. McKee asked that the resolution be resent; Chair Person Brown will resend a fresh copy to the BOD.

The Committee reviewed Bylaw Article IX. USE OF THE GOLF COURSE and agreed that the Golf Course Committee did an excellent job on the review and re-writing.

The Rules Committee proceeded to review the regulation revision and suggested changes in grammar/format. Chairperson Brown will forward the proposed revisions to the BOD.

Meeting Adjourned

Next Meeting Feb. 15, 4:00 PM at the Community Center.

Minutes of February 15, 2011
Rules Committee Meeting

Members Present              BOD Liaison                Guest Present
Laurie Brown, Pres.              Dave McKee                  Bob Shope
Boggs Wright, V. Pres.                                               Pat Rowland     
Roxanne Kessler                                                            
Bob Warfel, Sect.

Call to order:   4PM.

Acceptance of Jan. 2011 Minutes: Minutes accepted w/o correction.

Liaison Comments: Dave McKee suggested that Rules committee meeting time and place be placed on LOWA website.
Also stated that the Rules Committee should suggest how the new proposed “Policy Manual” be established.

Old Business:
Roxanne Kessler led the attendees through a review of the revised Paragraph X of the LOWA Regulations: USE OF LAKES. Changes were so noted and a corrected copy of the suggested changes will be sent to the BOD by RC President Brown.

Status of Board of Directors to formulate a Proposal and Preamble Regarding the Deletion of Bylaw Article VII, Sections A,B,C,D,E, and F is still under consideration by BOD.

New Business:  
Discussion of the Rules Committee role regarding the Book of Resolutions and thr Policy Manual will be deferred to the March 2011 meeting.

Meeting adjourned 5:45 PM.

Next Meeting March 15 2011, 4PM @ the Craft Room - COMMUNITY CENTER.

Rules Committee Minutes March 15 2011

Members Present            BOD Liaison          Guest Present
Laurie Brown, Chair            Dave McKee           Bob Shope
Boggs Wright, V. Chair
Roxanne Kessler
Selven Powell
Bob warfel, Sec’t

Call to order: 4:00 PM.

Minutes of February 2011 accepted W/O correction.

BOD Liaison Report: Dave McKee;

1. BOD will direct Rules to develop a legal definition and proposed regulation on “Loitering”.
2. BOD likely will request Rules to develop a proposed regulation on “Parking” (concern is vehicles improperly parked at intersections where school buses load and unload passengers)

Old Business: none.

New Business.
1. Reviewed Bylaw Article VII for composition, clarity and so noted proposed changes.
2. Reviewed Bylaw Article VIII for composition, clarity and grammar and so noted proposed changes.

Chairperson Brown will report recommendations to the BOD.

Meeting adjourned 5:35 PM.

LOWA Rules Committee Meeting Minutes
April 19 2011

Members Present  
Laurie Brown, Chair.  
Boggs Wright, Vice Chair  
Bob Warfel, Secretary  
Selven Powell

BOD Liaison   Dave McKee     

Guests Present
John Anderson
Pat Rowland
Cliff Wilks

Meeting called to order: 4:03 PM.

Minutes of March Meeting 2011 accepted w/o correction.

BOD Liaison Report: Dave McKee
1.    April 20 there will be a BOD retreat to discuss;
A. the Boat Operators Safety Test;
B. Status report on General Manager Search.
C. Goals for the remainder of this BOD.
D. Activity of Fire and Rescue.
E. Discussion on who rules on the GM’s compensation.
2.    The BOD will meet at 2:00 PM @ the Community Center to discuss;
A. Consideration of amending regulation 15.D Service Charges; second Reading;
B. Consideration of amending 14.B Penalties of Violations; second reading;
C. Consideration of amending Article 8, Investment Policy;
D. Consideration of an injunction to enforce regulations on homeowners who are warned by multiple request to clean up their property, i.e. court action.  

Rules Committee New Business

1. Motion was made to send a resolution to amend Section XLV, Schedule of Penalties for Violations.
2. Discussion was held on Section VI-D; Parking and Standing at intersections to determine if new regulation is needed to reinforce existing regulation. Motion was made to send a resolution amending VI-D to address standing at intersections.
3. Discussion was held on the subject of “Loitering” which has been identified as a problem at certain locations in LOW. After some discussion, it was recommended that the subject be postponed to our next meeting when Dennis Flannigan could be present to speak to the subject.

Meeting adjourned at 4:45 PM.

LOWA Rules Committee Meeting Minutes
May 17, 2011

Laurie Brown called to order the regular meeting of the Rules Committee at 4:10 pm on May 17, 2011 in the craft room of the Lake of the Woods Community Center.

Attendees

The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Roxanne Kessler
Selven Powell
Clifton Wilks

Bob Warfel was absent.

Dave McKee was present in the capacity of LOWA Board of Directors Liaison.

The following persons were present as guests.
John Anderson, Candidate for LOWA Board
Dave Shope, LOWA Board Member
Jack Walker, Candidate for LOWA Board
Ted Wessel, Candidate for LOWA Board

The following persons were present to provide input for the committee’s consideration on the matter of the loitering issue.

Des Flanigan, Chair, Safety and Security Committee
Pierre Payette, Safety and Security Committee Member
Kelly Clark, Security Chief

Approval of minutes from last meeting and acceptance of current meeting agenda.

Laurie Brown asked for, and received, motions to:

1. approve the April 19, 2011 meeting minutes; and,
2. accept the proposed meeting agenda.

The motions were seconded and passed without dissent

Old Business

1. Des Flanigan offered information for consideration concerning the proposed loitering regulations.
2. Motion was made by Member Powell to table sending forward a proposed recommendation and new regulation on loitering to allow for further committee discussion and consideration of the information provided at this meeting.  Motion was seconded by Member Wilks.  After discussion of motion, it was passed without dissent.
3. Discussion of revision to Section IV A concerning Traffic penalties returned by the Board for comment. 
4.  Motion was made by Vice-Chair Wright to send resolution forward with a cover memo of the concern of the committee that the language in red receives legal review.  Motion was seconded and passed without dissent.

1. August Committee Report Chairman Brown asked for volunteers to present this report to the Board and Member Kessler agreed to do so.  Chairman Brown is preparing the written report for the Board and for Member Kessler’s use.
2.  Request to amend  Bylaws Article V; specifically, Section B: Officers of the Association, 3. Duties of Officers, a. President, to change the second sentence from “He shall serve as Chief Executive of the Association and Chairman of the Board of Directors” to “The President shall serve as Chairman of the Board of Directors and provide supervision of the General Manager. Matters of compensation and employment of the General Manager will be subject to the approval of the Board of Directors.”

After brief initial discussion, motion was made and seconded to forward the above language back to the Board for their action.  There was a dissenting vote with explanation which prompted another motion to reconsider the first motion on this matter which was seconded and passed.  There was general discussion of this provision. 

 Motion was made by Vice Chair Wright to send language forward without change.  Motion was amended by Member Powell to provide a memo of concern regarding the relationship of this proposed language to the existing language regarding the employment contract.  Motion was passed as amended.  Member Wilks will compose and email a draft memo to members of the committee for their review. 

3.  Review, Discuss and Prepare Resolution to amend Section XI, Use of the Equestrian Center. 
 After review and discussion a motion was made by Member Boggs, seconded by another Member and passed without dissent to prepare and send a resolution to amend Section XI to the Board. 
4. Adjournment

Laurie Brown adjourned the meeting at 5:40 pm on May 17, 2011.

Minutes submitted by:  Clifton D. Wilks

LOWA Rules Committee Meeting Minutes
June 21, 2011

1. Call to order

Laurie Brown called to order the regular meeting of the Rules Committee at 4:05 pm on June 21, 2011 in the teen room of the Lake of the Woods Community Center.

2. Attendees

The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Selven Powell
Clifton Wilks, Acting Secretary
Andrew Siegel

Roxanne Kessler was absent.

Dave McKee was present in the capacity of LOWA Board of Directors Liaison.

Chairperson Brown noted that Bob Warfel has resigned from the Rules Committee and that Cliff Wilks has volunteered to perform the duties of Secretary until September of 2011.

The following persons were present as guests. Bob Shope, LOWA Board Member

Committee Chair Brown offered comments concerning the voting process under Roberts Rules with respect to motions within the Rule Committee.

Board Liaison McKee offered comments concerning the purpose and role of the Rules Committee under the LOWA.

3. Approval of minutes from last meeting and acceptance of current meeting agenda.

Laurie Brown asked for, and received, motions to:
approve the May 17, 2011 meeting minutes; and,
accept the proposed meeting agenda (agenda item noting acceptance of minutes of April 19, 2011 was corrected to mean May 17, 2011).

The motions were seconded and passed without dissent

4. Old Business
   

Review, Discuss and Prepare Resolution Prohibiting Loitering, LOWA Common Areas.
After discussion a motion was made by Chair Brown and seconded by Vice Chair Wright, to send a resolution with proposed loitering language to the Board to continue the process of adding a loitering provision to LOWA regulations, along with a memorandum of the committee’s concerns about utilizing such a provision.  Motion passed without dissent. 

5. New Business
   Review, Discuss and Prepare Resolution Eliminating Regulation X.E.12.f. (All powered watercraft shall keep to the right in coves.)
   
   After brief discussion, motion was made by Vice Chair Wright, and seconded by Cliff Wilks, to prepare and send the necessary resolution to the Board to continue the process for eliminating regulation X.E.12.f.

Motion was made by Cliff Wilks, seconded by Vice Chair Wright, and passed without dissent to cancel the committee’s meeting in July 2011

6. Adjournment

Laurie Brown adjourned the meeting at 5:10 pm on June 21, 2011 pursuant to a motion that was made, seconded and passed without dissent.

Minutes submitted by:  Clifton D. Wilks

LOWA Rules Committee Meeting Minutes
August 16, 2011

Laurie Brown called to order the regular meeting of the Rules Committee at 4:00 pm on August 16, 2011 in the schoolroom of the Lake of the Woods Community Center.

Attendees

The following committee members were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Roxanne Kessler
Andy Siegel
Ted Wessel, Advisor

Selven Powell was absent.

Dave McKee was present in the capacity of LOWA Board of Directors Liaison.

The following persons were present as guests.

Olive Kelly, LOWA Board Member
Bob Shope, LOWA Board Member
Jack Walker, Candidate for LOWA Board

• Approval of minutes from last meeting and acceptance of current meeting agenda.

Laurie Brown asked for, and received, motions to:

• approve the June 21, 2011 meeting minutes; and,
• accept the proposed meeting agenda.

The motions were seconded and passed without dissent

• Comments  from the Chair
• Cliff Wilks has resigned from the Rules Committee
• Ted Wessel will be new advisor
• Committee reconstitutes September meeting

Old Business: None

New Business

• Discussion of Committee Elections and Reconstitution

• Reviewed &  discussed resolution to remove Fitness Center regulations from Section XII, Use of Pools, create an independent Section XIII, titled Use of the Fitness Center and renumbering subsequent sections. Mbrs Wright & Kessler will draft recommended changes and forward to committee mbrs for review by 8/30.
• Reviewed & discussed resolution to amend Article V.  Section B.  Officers of the Association. Mbr Siegel will draft recommended changes to 2.f. and forward to committee mbrs for review by 8/30.

Guest Comments

Adjournment

Laurie Brown, Chair, adjourned the meeting at 6:00 pm. Next meeting September 20, 2011, Teen Center, Community Center.

LOWA Rules Committee Meeting Minutes
September 20, 2011

1. Call to order

Laurie Brown called to order the regular meeting of the Rules Committee at 4:05 pm on September 20, 2011 in the teen room of the Lake of the Woods Community Center.

1. Attendees

The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Selven Powell
Roxanne Kessler
Andrew Siegel

Ted Wessel -advisor

Dave McKee was present in the capacity of LOWA Board of Directors Liaison.
Olive Kelly- BOD
Bob Shope-BOD

Committee Chair Brown noted the need for two additional committee members as well as alternates.

1. Approval of minutes from last meeting and acceptance of current meeting agenda
2. Election of Officers

Laurie Brown was elected Chair and Boggs Wright Vice-chair. We still need a permanent secretary, but agreed to take minutes in turn.

1. Old Business
2. The committee reviewed, edited, and approved fitness center regulations to be sent forward to the BOD for public response and BOD action.
3. The committee deferred action on Article V (Duties of Officers) to the October 18, 2011 Rules Committee meeting.
4. The committee adjourned at 5:40 pm.

LOWA Rules Committee Meeting Minutes
October 18, 2011

Call to Order:

Committee Chair, Laurie Brown, called the meeting to order at 4:00           p.m. The meeting was held in the Community Center.

Attendees
Committee Members in attendance: Laurie Brown, Chairperson, Selven Powell, and Andrew Siegel

Absent: Roxanne Kessler, Boggs Wright

Olive Kelly- BOD Liaison

Guests: Bob Shope-BOD, Julie Wilson-Chair, Lakes Committee

Approval of Agenda
Motion Powell, approved unanimously

Approval of September 20 Minutes
Motion Siegel, Approved unanimously

Comments from the Chair
Introduction of New BOD Liaison, Olive Kelly
Resignation of Advisor Wessel
Ms Wilson's discussion of reasons for proposed changes to Section X
Ongoing need for members/alternates

Old Business:

Bylaws Article V

Following review and discussion of Bylaws Article V, a motion was made by Powell to draft a proposed resolution pending agreed upon changes, and forward to the  board for their approval

Use of Property-Individually Owned and LOWA Owned Property

Following review and discussion of Regulations Section V, a motion was made by Siegel to draft a proposed resolution and forward to the  board for their approval

New Business:

Julie Wilson, Chair of the Lakes Committee gave a brief overview of the reasons for the committee's proposed request for changes to Regulation X, Use of the Lake. section L. Canoe and Kayak Rack Space Rentals

Following review and discussion of Regulations X, Section L a motion was made by Brown to draft a proposed resolution with changes drafted by Wilson and to the  board for their approval

Prior to adjourning Brown expressed concern about the meeting location at the CC facility. The space is far too cramped to accommodate visitors and the noise is intolerable. She suggested there might be better space and conditions at the Holcomb building to hold Rules committee meetings. She will send out a form to Rules committee members to indicate if a change in time and or location is acceptable.

The Rules Committee Meeting was adjourned at 5:20 P.M.

Respectfully submitted by: Selven Powell