Rules Committee Meeting Minutes

FINAL MINUTES Rules Committee Meeting
September 12, 2007

Members Present                             Members Absent
Bob Lowe, Chair                                  Kathleen Bradie, Secretary
Larry Huntsman, Vice Chair                 Dee Flood
Keith Hayes                                         Hap Hazard
Cork Grandy
Dwight Westholt
Faye Mohler, [Alt]

Call to Order at 7:00 PM

Minutes of August 8, 2007 remain to be distributed to the Committee members. The Chair will check on status with GM office.

Member Comments:  The liberal use and particularly the loudness of cell phone users in the dining area of the Clubhouse is distracting to other diners, and inappropriate.

Old Business

1. Regarding ECC’s request for a regulation governing the stacking of wood and the quantity and quality thereof, a majority consensus did not occur. The Chair will rewrite ECC’s proposed regulation based on members discussion comments.

New Business: [none]

Meeting adjourned at 7:45 PM; next meeting: Wed Oct 10th, Holcomb Bldg, 7 PM.

Minutes
Rules Committee Meeting
October 10, 2007

                                
Call to Order at 7:00 PM.

Minutes from August 8 and September 12 were accepted without change on a motion by Cork, seconded by Keith.

There were no member comments.

The agenda was accepted without change or addition.

Old Business

a. The Committee voted 6-2 on Hap's motion, Dwight's second to reject V .E.3.c. Tree Cutting and Preservation as proposed by ECC.

New Business

a. 2006 Referendum Actions

1. Restricted Covenant: Article 8 (r) -The Committee agreed to delete in its entirety.

2. Restricted Covenant: Article 12.D (a) -The Committee agreed to add the following as the last sentence: “The Board of Directors may provide for payment terms including finance charges in the notice of assessment if authorized in the Bylaws.”

b. Proposed Bylaw Addition to Article VI. Financial Management –The Chairman will submit to the BOD the proposed regulation changes regarding financial management and bylaw addition regarding optional assessment payment policy.

Meeting adjourned at 8:15 PM

Respectfully submitted, Kathleen Bradie

Minutes
Rules Committee Meeting
November 14, 2007

Call to Order at 7:05 PM.

Changes to Agenda-none

Comments by BOD liaison-none

Comments by members-none

Minutes from October 10 were accepted without change on Cork's motion, Dee's second.

Old Business -none

New Business

a. Mike Rugless, Chairnan of ECC, displayed pictures of wood stacked in yards like a barricade and stacks of fallen trees. This wood has rotted which invites infestation of all kinds and is unsightly. LOW has no regulation to enable ECC to respond to complaining neighbors. Information was proposed as to who can have wood stacks, how much wood can be stored, and where on the lot it can be located. The Rules Chairman will revisit this topic when we have a full committee after the first of the year.

b. 2006 Referendum Actions

(1) Restricted Covenant: Article 8 (r), Radio Transmissions, was tabled until the next meeting so the Rules Chairman can provide more information.

(2) Restricted Covenant: Article 16 D, Structure Height (attachment) was reworded. The Committee voted to accept the wording on Cork's motion, Larry's second, and pass it on to the BOD.

c. 90-Day limit on $10 per day fines- The Committee's suggested rewording was passed by vote on Larry's motion, Dee's second. The Rules Chairman will send the suggested revision back to the General Manager for approval. The Committee will wait to hear from GM Bailey.

Adjourned at 8:10 PM. NOTE: There will be no meeting in December. Next meeting will be January 9, 2008, at 7:00 PM in the Holcomb Reading Room. Happy Holidays!

Respectfully submitted, Kathleen Bradie

Final MINUTES
Rules Committee Meeting MAY 14, 2008

Members Present              Members Absent                    BOD Liaison
Bob Lowe, Chair                   Larry Huntsman                         Tom Sheridan
Dee Flood                             Cork Grady
Hap Hazard                           Dwight Westholt                         Finance Liaison
Faye Mohler                                                                            Doug Rogers

Call to order - 7 PM
 Acceptance of prior minutes – Minutes from 9 Apr 08 were accepted as submitted.
 Changes to Agenda - none  

Comments by BOD liaison – In response to Dee Flood’s request  for an explanation of the BODs proposed addition to the Bylaws Financial Management, Tom Sheridan provided a succinct response that clarified the need for the addition and included the pros and cons for the addition. 

Old Business - none

New Business
 a. Election of Officers – Bob Lowe was unanimously re-elected as the Chair. Larry Huntsman, although absent, was unanimously re-elected as the Vice Chair. The Chair indicated he could perform the Secretary function since he had to prepare and submit any proposed changes to the BOD.

b. BOD proposed addition of a Bylaw to Article VI. Financial Management titled,
    "Section D. Contribution to Reserve (CTR) Policy"

The Bylaw addition as amended by the Committee was unanimously accepted, and will be forwarded in its entirety by the Chair to the BOD for their approval consideration.

Other Comments –none

The meeting adjourned at 7:40 PM. Next meeting at Holcomb Bldg, July 9, 7 PM.