Golf Committee Meeting Minutes

LOW Golf Committee
Minutes of August 27, 2007 (September Meeting)
Holcomb Building Conference Room

VOTING MEMBERS PRESENT: Chuck Liddick, Vince Cusack, Jim Lohr, George Chapin, Loretta Yurkus, Mel Hall

ALTERNATES PRESENT: Michael Hazzard, Virgil Romiti, Tommy Thompson

OTHERS IN ATTENDANCE: Rea Hargraves, Chester Guzak, Ginny Thoms, Roy Meredith, Sam Halll

ABSENT MEMBERS:   James Ogletree,  Robert Noble

DIRECTOR OF GOLF REPORT: (Rea Hargraves) (Refer To Written Report Given To Members) 

The committee approved the suggestions made by member John Klopfer regarding signs to be installed on  #1 ATee@ (regarding repairing ball marks on green) and behind # 1 Green (directing golfers to # 2 tee) as outlined in Director of Golf's report. 

Approval given by the committee for the use of the Lung and VSGA cards for the 2008-2009 Golf Season as proposed by the General Manager of LOW.  Players using these cards must be sponsored by a member of the Golf Committee. 

Rea Hargraves advised that the old granite AT@ markers would be for sale at $100.00 each.  The purchaser would be responsible to pick-up their marker and install on his/her property.  If two or more persons select the same AT@ Marker then a silent bid would be accepted with marker going to the highest bidder over the $100.00 sales price.  Markers will go on sale September 21, 2007.

IGM MAINTENANCE REPORT: (Chester Guzak) (Due To Computer Problems No Written Report Available) 

Reconstruction of the Practice Green in conjunction with the Chipping Green is well underway with scheduled completion in the next several weeks. The Practice Green will consist of bent grass and the chipping green will be bermuda grass. The # 7 green reconstruction will be started after the practice green is completed.  A temporary green will be used until the new green is ready.  Use of the new practice green and # 7 green is not expected before May 1, 2008.

The fairways will not be overseeded this year except for a light seeding on # 9 which would then be killed in the spring.  Small areas of the tees may be overseeded. 

The Gold AT@markers on #2 tee will be moved back to increase the present yardage. 

The   existing shrubbery behind # 5 Tee that has not been maintained will be removed by IGM and seeded with grass.

Chester advised the committee that they were still working on the list of maintenance items submitted by the Greens Committee.

GREENS COMMITTEE REPORT: (Tommy Thompson)

Tommy reported that brush cleanup still remains on #2 and #3 .  It was also pointed out that several property owners are still placing their yard brush, etc. on golf course property expecting it to be picked up by Golf Maintenance.   Tommy advised that those owners in violation should be and will be notified to cease the practice of piling their brush on golf course property.

WOODS CENTER STEERING COMMITTEE REPORT:  (Roy Meredith) 

Roy reported that the completion of the Woods Center is progressing pretty much on schedule although, there is a lot more to be done inside.  The carpeting should be installed by September 14th.  The landscaping will be completed at a later date.  Roy reported that  trees will be limbed up to improve the view down #1 fairway.  At present the schedule calls for the ribbon cutting ceremony to take place on September 22, 2007.

LGA REPORT: (Loretta Yurkus)

Loretta advised that the Rally For The Cure Tournament is scheduled for October 9, 2008 and this year the tournament is open for the men to participate. The cost will be $30.00 per player - $20.00 goes to the Rally Headquarters (Tax Deductible), $10.00 for breakfast and prizes. Sign Up Sheet is posted in pro shop.

Ladies Member/Member tournament to be played on September 17th & 18th.

MGA REPORT: (George Chapin)

Nominating committee has been appointed to select members for the MGA Officers for 2008-09 Golf Year.  The nominating committee=s selection will be posted in the pro shop and the election of officers will be held at the MGA meeting on Wednesday, September 19, 2007 after Men’s Day Golf. George reported that the 50/50 raffle conducted on Men’s Day has been very successful and will be continued to raise funds for the MGA.

Discussion took place regarding a $2,000.00 CD purchased several years ago.  As to the present status of this CD it's believed that it was cashed and put into the MGA treasury. (This was confirmed after the meeting.)

OLD BUSINESS

A 40% discount will be afforded to all members on purchases made in celebration of the Grand Opening of the Woods Center from September 2007 thru April 2008.

The chairman appointed Mel Hall, Virgil Romiti, and Hap Hazzard to serve on a Committee for Membership Review. The committee responsibility is to determine why some members have not elected to renew their annual memberships and to suggest they reconsider their decision and renew their annual memberships.

Question was asked if additional money was put into the 2008-09 Golf Budget to cover the expense of additional hours of operation for the restaurant portion when the Woods Center opens. This will be checked.  

The golf committee approved that  property owners that have a Satellite Dish placed on golf course property are to be notified that they will have to remove the dish and relocate on their property.

The subject of “Golf Cart Crossing” signs was again mentioned.  John Bailey will persue.

NEW BUSINESS

Regarding the replacement of existing cart paths, Chester advised that cart paths from # 1 Tee to #7 will be resurfaced.  Also, the tree roots under #3 cart path will be dug up prior to resurfacing.  Work should start in October 2007.

Loretta Yurkus and Tommy Thompson will assist Rea Hargraves, Director of Golf with the 2008-09 Golf Calendar.

COMMENTS/DISCUSSIONS

Chester reported that to alleviate the wet condition beside the cart path on #9 will require cutting thru and raising the cart path.

It was mentioned that some form of wrapping should be placed on the bars on the golf practice cage to eliminate the balls from being hit out of the cage.  To eliminate this problem it was thought that the foam wrappings used on water pipes could be used. This will be checked out.

The pond in front of #14 was again mentioned as to what can be done to the existing bulk-head.  Chester advised that prices had been obtained on three different materials:

Pre-fab stone cost $35K, Natural Stone cost $45K, and Wood cost $25K.  Also, the pond would have to be dredged. 

Meeting Adjourned 9:50 AM

Next Meeting: Monday, October 1, 2007, 9:00 AM, in the WOODS CENTER.

Respectfully submitted:  Jim Lohr - Secretary

LOW Golf Committee Minutes
October 1, 2007
Holcomb Building Conference Room

VOTING MEMBERS PRESENT: Chuck Liddick, Vince Cusack, Jim Lohr, Mel Hall,
Loretta Yurkus, James Ogletree

ALTERNATES PRESENT: Michael Hazard, Robert Noble, Virgil Romiti, Tommy Thompson

OTHERE IN ATTENDANCE: Rea Hargraves, Chester Guzak, John Bailey, Tyler Minamyer, Ginny Thoms, Roy Meredith (Advisor), Sam Hall, Judy Hall, John Klopfer, Tom Sheridan (BOD), Ken Kuzma

ABSENT MEMBERS:    None

DIRECTOR OF GOLF REPORT:   (Rea Hargraves) (Refer To Written Report)

Rea advised the Golf Committee on his meeting with John Bailey, G.M. of LOW on the proposed use of a “Members Card”. This card would resemble a credit card with a magnetic strip, property owners name, lot & section number and may include his/her picture on the card. Rea further explained that the use of this card by the membership should generate additional money by the purchasing of Birthday, Anniversary, Christmas gifts, etc., that will be sold in the Logo Shop.  

Sam Hall further explained that the purpose of the card could afford members access to a number of amenities at LOW, including portions of the Woods Center and the tracking data as to how many rounds of golf a member has played, etc. Possibly in the future itcould be used like any other credit card. Dependents could also receive a card. 

IGM MAINTENANCE REPORT: (Chester Guzak) (Refer To Written Report)

Chester advised that a lot of new sod where required on the course has been completed. The “Bee” problem on #1 & #13 has been “gassed out” which should correct the situation. The putting & chipping green, as well as the redesigning of #7 green, has been completed and should be ready for use and play by May 1, 2008.

The overseeding of all “Tees” has been done. The new Granite “T” Markers have been installed. Chester advised that the marker on #1 may have to be relocated for better visibility. Also, a new marker will be installed near the #1 Tee showing a map of the entire 18 holes of the golf course.

The Golf Committee brought to Chester’s attention the brown spots on #9, and the cart crossover sign between #9 & #10 has not been addressed. Chester assured the committee that these items of concern will be corrected. Also, the tree roots under #3 cart path and the weeds on #14 will be cut, as well as the removal of the dead tree on #5.

Cart Path Replacement: Still on the maintenance agenda - is scheduled to start sometime in October.

Narrowing of the Fairways: Chester reported that there will be further narrowing of the fairways.

Deo Hardman contacted the Golf Committee Chairman regarding comments he received from outside players on the great condition of the course for the “Childhelp Tournament” recently held.

GREENS COMMITTEE REPORT: (Tommy Thompson)

Tommy stated that the debris along the cart path on #3 has been cleared. Also the accumulation of brush, etc., beside the cart path is still a problem, and the ECC should be contacted regarding this problem. The property owners homes abutting the course where the debris is deposited should be notified to stop this practice. They could be fined if policy is not adhered too.

Another problem still remains concerning the location of some owners’ Satellite Dish installed on Golf Course Property. Again that the owners violating this procedure should be notified of the violation. It was suggested that the course marshal carry ball towels in order that they may replace any dirty/missing towels at the ball washers.

WOODS CENTER STEERING COMMITTEE REPORT: (Roy Meredith)

A number of problems delayed the opening of the Woods Center. There was a problem with ordering the furniture for the Fareways (restaurant portion of the center), and difficulty getting scheduled for telephone and computer lines installation by Verizon. The merchandise for the Pro Shop has been ordered. The landscaping will be completed after the center is open. The hours of operation of the Fareways will be the same as the Pro Shop hours of operation.

Roy acknowledged the donation of some pictures to be displayed in the Woods Center that were donated by Marge and Bill Howard. The issue of serving mixed drinks is still on hold. John Bailey reported that he has a punch list which will be reviewed with the contractor. The occupancy permit has been obtained. 

LGA REPORT: (Loretta Yurkus)

The following ladies have been elected to serve on the 2008-09 Board.

Loretta Yurkus, President - Judy Hall, 1st Vice President - Shirley Broaddus, 2nd Vice President Nancy King, Secretary - Dottie Lohr, Treasurer - Rita Noble & Janice Mincey, Tournament Chairs.

Loretta reported that the “Rally For The Cure Tournament” had over 75 participates to be held on October 9, 2007. Entree fee of $30.00 per person includes a $20.00 donation to the Susan G. Komen Cancer Foundation and Breakfast/Lunch. Loretta advised that the LGA has selected the table and chairs for the ladies locker room in the Woods Center. The season closing luncheon for the LGA will be held on October 26, 2007.

MGA REPORT: (Jim Ogletree)

Jim Ogletree was elected president of the MGA for the 2008 golf season. In addition to Jim’s election the following men were elected: Jim Murphy, 1st Vice President - John Klopfer, 2nd Vice President - Ken Kuzma, Secretary - Bill McClellan, Treasurer.  George Chapin & Sam Hall were appointed as MGA advisors.

The MGA Board consists of the following members:  Chuck Liddick, Sr. League Captain - Frank Bevrina, Asst. Sr. League Captain - Dave Witmer, Tournament Chairman - Bob Noble, Handicap Chairman.

Jim advised that the 50/50 drawing on Men’s Day would be discontinued in favor of having $1.00 of the $5.00 entry fee on Men’s Day collected by the Pro Shop be allocated to the MGA treasury.

The Member/Guest Tournament scheduled for June 13-14, 2008 will be chaired by Ken Kuzma with assistance from Roy Meredith and many others. The MGA Christmas luncheon will be held on December 12, 2007.

OLD BUSINESS: 

The Golf Budget for 2008-09 was approved by the Golf Committee.

Mel Hall suggested that the unsold old “Tee” Markers be used as benches. The Committee agreed this could be done. Discounts for the grand opening of the Woods Center - merchandise sold in the Logo Shop would be the responsibility of the Center’s Mgr. It is being proposed that a 20% discount be given in the Pro Shop/LOWGO Shop to any person with “any” annual membership. A 10% discount will be given to any property owner. Outsiders will pay full retail price.

COMMITTEE FOR MEMBERSHIP REVIEW:  (Mel Hall)

Mel reported that they have spoken to several former members as to the reasons why they did not elect to renew their memberships. Mel advised there were a number of reasons given for not renewing: Meadows Farm green fees were less, Tee times easier to obtain at Meadows, Slow Play on Men’s Day, prior commitments on Wednesdays, etc.

NEW BUSINESS:

The 150-yard pole markers will remain as they are. They are more visible than having a ground marker. Broken or missing markers have been and will be replaced as necessary.

Discussion with the Thursday evening golf group will continue. With the new hours of the Woods Center this group may decide to come back to LOW to play golf. 

Chuck Liddick, Golf Committee Chairman, appointed Tommy Thompson as a voting member on the Golf Committee replacing Jim Ogletree who was elected President of the MGA as he is then a voting member.

COMMENTS & DISCUSSIONS:

There was further discussion regarding trash/brush being placed beside the cart paths.  One suggestion was to consider a “trash” pick up day on the course. This suggestion was dropped as this could become a huge problem.

Meeting Adjourned - 10:20 AM. Next Meeting:  Monday, November 5, 2007, 9:00 AM at the “Woods Center”

Respectfully Submitted:  Jim Lohr - Secretary

LOW Golf Committee Minutes
November 5, 2007 Meeting at Woods Center

VOTING MEMBERS PRESENT: Chuck Liddick, Vince Cusack, Jim Lohr, Mel Hall, Loretta Yurkus, James Ogletree

ALTERNATES PRESENT: Virgil Romiti

OTHERS IN ATTENDANCE: Rea Hargraves, Chester Guzak, John Bailey, Tom Sheridan (BOD), Ginny Thoms, Roy Meredith, Sam Hall, Vera Liddick, Judy Hall, Jeannine Bachner,
Jim Murphy and guest Joe Curtis, Golf Scoreboard Representative.

ABSENT MEMBERS: Michael Hazard, Robert Noble, Tommy Thompson.

DIRECTOR OF GOLF REPORT: (Rea Hargraves) (Refer To Written Report)

Rea advised that the rental cart fees budgeted for $92,000.00 should be on target with 5 months remaining until May 2008. Green Fees budgeted until May 2008 is $125,000.00 for 2007/08. Reflecting the difference in Green/Cart fees may be contributed to not as many golf tournaments 2007. Tournament play was budgeted at $2000.00 with a portion of the green fees/cart rentals goes into the tournament fund account.

Golf committee approved the Reas recommendation to begin Twilight play at 11:30 AM as a result of daylight savings time. The Pro believes the earlier time should increase play. The MGA/LGA will notify players if a tournament has been cancelled.

IGM REPORT: (Chester Guzak) (Refer To Written Report)

Chester reported that all brush/debris at #11 & #13 has been removed. The committee was advised that 3 years still remains on the dill and filling contract. Chester advised that the holes on the greens is a result of not enough sun, greens in the sun have filled in nicely. The distorted and bare area on #15 green will have to be dug out and seeded in the spring. Also, the Ladies on #15 will be relocated next spring.

Holes #5-6-9 and half of #14 will be cart path only by the middle of December.

The remaining resurfacing of the cart paths on the course including the resurfacing of the path from the cart maintenance building to the pro shop will be complete.

GREENS COMMITTEE

No report At This Time

WOODS CENTER STEERING COMMITTEE REPORT:(Roy Meredith)

The Woods Center grand opening still on hold as the delivery of some furniture has not been received but is scheduled to arrive by November 19th. The completion of the installation and hook-up of computer lines by Verizon has not been completed.

MEMBERSHIP REVIEW:

Mel Hall reported that at least 30 current and former golf members had been contacted as to their reasons for not renewing their membership and not playing the LOW golf course. Mel advised that the reasons expressed by these 30 individuals were:

1. Cost to Play

2. Difficulty in obtaining times especially early AM times.

3. Some members still working full time.

4. Difficulty of Golf Course.

LGA REPORT: (Loretta Yurkus)

The Ladies Award Luncheon recently held at the Club House was attended by 50 Lady Golfers. The annual Christmas Luncheon is scheduled for December 11th at the Clubhouse. Loretta advised that they have been working with Rea on the 2008-09 golf calendar.

 Mrs. Yurkus announced that the Ladies would be held June 12,2007

MGA REPORT: (Jim Ogletree)

Jim reported that Ken Kuzma, Chairman of Mens’ Member/Guest to be held June 13th and 14th has 34 participants at this time and the limit is 48 players due to the limited seating at the Club House.  The proposed cost of the tournament is $350.00. Jim advised that if someone would need a partner to play in this event they would call around to try and get a member as a partner.

The year end luncheon will be held at the Club House at 11:00 AM on December 15, 2007 - cost for MGA members is $5.00 and $15.00 for non-members. Sign-up sheets are in Pro Shop - put your checks in the MGA Box. The dues for 2008 are $15.00, place your check in the MGA Box.

OLD BUSINESS:

Golf Committee Chairman Chuck Liddick advised that golf budget for 2008-09 was presented to John Bailey - approval or changes to the budget are not known at this time.

Rea Hargraves reported that 11 old “T” markers have been sold.  

A 10% discount will be given for the grand opening of the Woods Center on purchases in the pro shop/logo shop to any person with “any” annual membership or property owner.

Cart path replacement as previously mentioned will be completed as soon as possible.

Narrowing of Fairways: Fairways on #1 and #5 will be widen next year. 

The right hand rough on #5 was narrowed due to the rough being so thin that it could not be cut - The left side was not touched.  Number 14 fairway resulted in more work involved to cut the fairway all the way down to the pond.

NEW BUSINESS:

Sam Hall presented a report regarding the smart card technology at LOW. The card is design to increase revenues by giving information such as purchasing of gifts for anniversary/birthday in the ProShop. This card can be used to track the number of golf rounds a member has played.

COMMENTS/DISCUSSION:

Rea Hargraves suggested that during the months of June/October summer rules be in effect on the golf course. Committee approved the Pro's suggestion.

John Bailey,General Manger, reported that green fees budgeted at $150,000 was lowered by $15,000.00. The annual golf fees for the 2008-09 golf season have been increased by 3% - Multi-Play passes have been increased from 25 plays to 35 plays and the rates adjusted accordingly.

It was reported that a new family residing along #4 Fairway has been hitting golf balls and the children of the family observed playing in the sand bunkers. This situation was resolved by the pro.

Satellite Dish owners who have placed their dish on golf course property will be notified to relocate their dish.

The Golf Committee approved not to eliminate group Tee Times that are now being made.

Chester Guzak agreed that mowing of the fairways during play the operator of the mower would not follow the golfers. Future mowing will be reversed.

Meeting adjourned 10:15 AM

Next meeting at the Woods Center, Monday, December 3, 2007 at 9:00 AM

Respectfully Submitted by Jim Lohr, Secretary

LOW   Golf Committee Minutes
December 3, 2007, Woods Center, 9:00 AM

MINUTES OF NOVEMBER 5, 2007 AMENDMENT APPROVAL

The minutes were amended to reflect the correct date of June 12, 2008 for the LGA Member/Guest which is to be held prior to the June 13-4, 2008 MGA Member/Guest.  A motion was made by Loretta Yurkus, seconded by Jim Ogletree and passed unanimously by those present to approve the amended minutes.

DIRECTOR OF GOLF REPORT: Rea Hargraves (Refer To Written Report)

Rea reported that the Green Fees & Cart Rentals were off target by a combined total of $26,000.00 to-date.  However, there is still 5 months to go to meet the 2007 Budget.

A primary source of income in meeting the Green/Cart Rental fees is derived from outside tournament play which was down this year due to change in accounting. 

The 2007/08 Golf Budget for inventory in the Woods Center Logo/Pro Shop was $30,000.00 and has already been exceeded by $3,000.00. Rea plans to meet with and discuss the matter with  John Bailey, GM.

New golf score cards are being considered, and a sample card has been submitted by Joe Curtis, Golf Score Co. for review. 

Dave McKee is conducting a survey for LOWA regarding items to be available in the Pro Shop.   The survey will consist of five questions, with question one as follows: 

1. What to carry in logo shop…and the item, brand name, price, etc. must be included.

Some suggestions were: stocking of golf shoes for Ladies/Men in smaller shoe sizes (at present the larger sizes in golf shoes is the main seller since smaller size shoe sizes must be ordered by the pro shop), and extra large sizes in women’s’ clothing. Rea advised that he has a scheduled meeting with Callaway & Ping representatives and a decision will be made later as to the line of clubs that will carried. Those present were reminded that at this time there is no money in the 2008 Golf Budget for additional purchases.

Tom Sheridan, BOD, advised the committee that the Tennis & Swimming Coaches have inquired about the possibility of stocking merchandise relating to their programs in the Logo/Pro Shop.  Rea Hargraves, Director of Golf, advised that the additional stocking of Tennis & Swimming merchandise would require additional shelving/expense.  However, he will discuss their request with John Bailey, GM.  Tom did say that the Equestrian Center had asked if they could stock things at the Woods Center and were told yes, but any profit would go to the Woods Center.  The Equestrian Center chose to not to pursue the subject.

The Golf Committee approved Rea’s written report as it pertained to the proposed Tournaments to be held by Grace School and Discovery Tournament at LOW in 2008.  This includes the prices per person to be charged.  Also, the $250.00 non-refundable deposit would be charged on all outside golf tournaments played at LOW.  Tournaments on weekends would begin at 1:30pm, allowing for regular tee times by members in the morning.

Rea reported that he will discuss with John Bailey a “sliding scale” for 2008, the same scale used for the Lions Club Tournament held in 2007.

It was also noted that all participants in these outside tournaments could utilize the facilities in the Woods Center. Loretta Yurkus suggested that a beverage cart be considered for tournament play to increase revenue, but Rae commented that more staff would be needed. It was suggested that volunteers could be used.   

IGM REPORT: (Chester Guzak) (Refer To Written Report)

Chester reported that plans are being made to rent equipment from the Sun Belt Company needed to complete the trimming and chipping of all tree limbs, especially those limbs overhanging the cart paths that affect play.

GREENS COMMITTEE REPORT:(Tommy Thompson) No Report at This Time

WOODS CENTER STEERING COMMITTEE REPORT: (Roy Meredith)

Inspection of the Woods Center is to be completed.  Trees have been removed as has the trailer that served as the temporary Pro Shop. The kitchen is awaiting final health inspection.  Chester asked if tops of trees around the Woods Center could be cut and was told yes, if John Bailey, GM approves. Auditing of the Woods Center expenses are still being done as they relate to various items such as landscaping, TV’s, etc. and assuring that they are placed in the proper categories of the overall Woods Center Budget.

LGA REPORT:    (Loretta Yurkus)

The LGA Christmas Luncheon will be held on December 11th - 11:00 AM at the Lower Level of the Clubhouse, and 60 ladies have signed up. Loretta reported that the MGA presented the LGA a check in the amount of $200.00 to assist a local needy family. The LGA is donating sheets/pillow cases/waste baskets and other useful items to be given to the Safe House for abused women and children in Culpepper, Va. The ladies are urged to bring non-perishable food items to donate to needy families. Cash donations for the purchase of Xmas gifts are also acceptable. Plans for the LGA member guest tournament scheduled for June 12, 2008 is proceeding on schedule. When questioned as to whether the Lioness/LGA are working together on these projects, she reported that they were aware of each others projects but working independently.

Loretta reported that the Ladies Lounge is still awaiting furniture.

MGA   REPORT:  (Jim Ogletree)

Jim reported that the MGA Christmas Luncheon will be held on Saturday, December 15th at the Club House at 11:00 AM.  At this time 75 men have signed to attend. 

Ken Kuzma, Chairman of the Member/Guest Tournament to be held on June 13th & 14th, 2008, reported that 35 men have already signed to play in this event.

OLD BUSINESS:

The Golf Budget for 2008-09 regarding the Family/Individual Membership was discussed.

The Golf Committee and John Bailey, GM recommended a 3% increase affecting these memberships for 2008/09 golf budget.  The committee’s recommendation was submitted to the LOW Finance Committee who has recommended a 10% increase to the BOD.

Tom Sheridan, BOD advised that there would be a Budget Committee Workshop on Wednesday, December 19th at the Clubhouse, and Tom urged that a member or members of the Golf Committee plan to attend this workshop.  The LOW BOD will have hearings on the 2008 budget February 2008 (date to be announced).

OPENING OF THE WOODS CENTER: The official grand opening has not yet been scheduled.

NEW BUSINESS:

Hap Hazzard submitted a letter to Chuck Liddick, Golf Committee Chairman, regarding the proposed golf budget on rates charged for players for weekdays and weekends/holiday.  Right now the rate for play is the same for weekdays and weekends/Holidays, with guests charged $5.00 more on weekends.  He suggested the following:

Non-annual members be charged an additional $5.00 for weekend play.
Twilight play rates not start at 12:00 PM - the rates should apply after 3:00 PM May thru September and after 1:00 PM October thru April.

The Golf Committee did not agree with the proposals outlined in Hap’s letter.  As far as Twilight Play, the 12:00 starting time was put into effect for Twilight couples to increase participation in Twilight play as there has been very little play after 3:00 PM during the season.

Winter rates was mentioned in Hap’s letter regarding fees charged at Meadows Farm (Monday thru  Friday) of $24.00 with cart and $29.00 with cart for unlimited play as the reason several LOW golfers do not play at LOW .  It was suggested that multi-play passes are sold instead of winter rates offered by other nearby courses.

Rea Hargraves, Director of Golf, plans to meet with John Bailey, GM to discuss this matter.

COMMITTEE/DISCUSSION

Chester Guzak introduced his new assistant - Matt Sobotka.

Tom Sheridan, BOD advised that Jim Walsh has been approved by the BOD as a Golf Committee Alternate.

ADJOURNMENT

The meeting was adjourned at 9:45 AM. The next meeting is scheduled at the Woods Center on Monday, March 3, 2008 at 9:00 AM.

Respectfully Submitted, Jim Lohr, Secretary 

LOW Golf Committee Minutes
March 3, 2008 Woods Center

VOTING MEMBERS PRESENT:  Vince Cusack, Mel Hall, Jim Lohr, Jim Ogletree, Tommy Thompson, Loretta Yurkus

ALTERNATE MEMBERS PRESENT:  Michael Hazzard, Ginny Thoms,
Jim Walsh

OTHERS IN ATTENDANCE:  Rea Hargraves, Chester Guzak, Tyler Minamyer, Tom Sheridan, BOD Representative, Roy Meredith, Advisor, Sam Hall, Ken Kuzma, Jim Murphy,  Ryda Cusack, Ted Wetzel, Asst. GM.  LOW Operations & Jim Drabant and Doug Rogers, LOW Finance Committee  

ABSENT MEMBERS:  Chuck Liddick, Bob Noble, Virgil Romiti

APPROVAL OF MINUTES:

The meeting was called to order by Vince Cusack, Vice Chairman, and the minutes for the December 3, 2007 were approved without changes.  The Agenda for the March 3, 2008 meeting was also approved.  Vince welcomed Ginny Thoms and Jim Walsh as alternate members to the golf committee.

DIRECTOR OF GOLF REPORT:  Rea Hargraves  (Refer to Written Report)

Rea reviewed his report and requested the Golf Committee’s input on stopping the practice of individual golf carts being issued if playing in a foursome. The exception to this is if a player has a medical problem whereby he or she may have to leave the golf course before completing play. Otherwise a foursome is limited to two carts. The committee unanimously approved maintaining this rule.

Committee Approved:
The Golf Committee agreed that Annual Members could continue to schedule tee times one week in advance of play, rather than making tee times  two weeks in advance of play, as had been suggested by Ken Kuzma and approved by John Bailey, LOW GM. Making tee times two weeks in advance could create problems for the Pro Shop, i.e. a player in the foursome fails to show up or tee times not being cancelled.

IGM  REPORT:  Chester Guzak, IGM Grounds Superintendent
                          (Refer to Written Report)

Chester commented on each maintenance item in his written report:

•   Cart path use only during the winter/rainy months has proved to be quite beneficial for the fairways. 

•   Work on #6 & #9 fairways has improved these fairways regarding a player’s golf ball rolling out of bounds. 

•   Chester advised that the replacement of the existing pump station has been moved from 2012 to 2010. The replacement of the present pump will be designed to save not only electricity but will improve the water flow and supply much needed water from the tree lines onto the fairways.

•   The replacement of the existing bulkhead on #14 with some type of a bulkhead made of stone could cost between $38,000 to $58,000 dollars, depending on the type of stone used. The replacement or upgrading the existing bulkhead is the responsibility of the LOW maintenance. This cost is on the LOW Budget which allows for $22,000 every seven (7) years.

•   The stakes around the rebuilt #7 green will remain until it is officially open on May 1.

•   The plastic pipes piled near the 9th green will be removed.  Request for removal has been given to the company responsible for the Don’s John located in front of the restroom at #6.

•   The existing bag drop rack located at the Woods Center will be replaced with a more stable rack.

•   The ditches on #5 & #6 will be sodded.

•   The stumps remaining from the trees that were cut down will be removed.

GREENS COMMITTEE REPORT:  Tommy Thompson

Tommy reported that the course is in good shape.  The removal of some trees and trimming of branches along the fairways and cart paths have improved the course.

LGA  REPORT:  Loretta Yurkus, LGA  President

Loretta reported the LGA Christmas party netted $930.00 plus $200.00 received from the MGA totaling $1130.00. This money was used to benefit several families in LOW along with Safe House.

The Spring Kick-off Luncheon is scheduled for April 4th at the LOW Club House. A Silent auction will be held chaired by Joan Burnett.  
April 8th is the date for the LGA golf year for 2008-09. Chaired by Judy Hall, the plans for the LGA member/guest on Thursday, June 12th are well underway.

MGA  REPORT:  Jim Ogletree, MGA President

The topic of Jim’s report centered on the handling of new golfers moving into LOW to ensure they are made welcome and invited to join the MGA/LGA. Suggestions were made to identify new golfers at the pro shop. Jim suggested sending out an email to current members asking if they know of someone that has moved into LOW to personally contact the prospective member or phone them and invite them to join the MGA/LGA. Jim Lohr suggested that a golf package be given to new golfers which could include a letter of welcome, a sheet of local rules as it pertains to LOW golf course, when to make tee times, cost of joining the MGA/LGA and a score card. This could be handed out by the pro shop. This suggestion was wholeheartedly approved by those in attendance. 

Meadows Farms was again discussed on why many LOW residents still play at Meadows and not the LOW golf course. It was brought out that one reason they play at Meadows was the $24.00 charge for a round of golf, including cart and a guaranteed 9:00 AM tee time.  It was also stated that Meadows was an easier course to play.  As pointed out in Rea Hargraves report, approval was received from John Bailey, GM LOW for LOW to offer a 9-hole-fee starting at 5:00 PM Monday thru Friday, excluding holidays or weekends, for $16.00 for the 20 plus players that play at Meadows. Hap Hazzard will handle details with the group. 

Ken Kuzma, Chairman for the MGA Member/Guest to be held June 13th & 14th, has 36 members already signed up to play, with a total of 44 players maximum for the event. He feels that it is realistic to expect in the 40’s for the event. Recruitment for sponsors for this event will begin this month (March). More details on this event to be announced.

Tommy Thompson prepared a list of tournaments to be played on Wednesday’s - Men’s Day.  This will be posted on the Golf Bulletin Board.

OLD BUSINESS:

Golf Budget for 2008-2009 was approved by LOW Board, and will reflect a 3% increase in golf membership.

NEW BUSINESS:

 Vince Cusack distributed a letter from Sandy Kenyon to the Golf Committee.
  (Please Refer to Sandy’s Letter as to her questions)

The committee addressed each question as outlined in her letter and commented on some of the questions.

1. The first question regarded the drop area on #14. Sandy has asked that the drop area

be moved to tee box  side of the lake to conform to PGA rules. However, considering the number of women who play the course, it has been requested that a local course rule be considered. Loretta Yurkus volunteered to E-mail all LGA members requesting their vote regarding the Drop Area on #14. The results of Loretta’s E-mail will be reviewed at the April Golf Committee meeting.  In the meantime, Jim Ogletree, MGA Chairman, will also poll the MGA members.

2. The distance markers will be painted, rather than Sandy’s suggestion that colored cement markers  be installed.

 
3. & 4. Rakes are to be left in bunkers.  Chester Guzak, IGM, suggested that labels be put on the rakes as a reminder that they are to be placed in bunkers.  It was suggested and approved that all golf carts have information as to rakes, repairing ball marks, filling in divots, etc. placed in the plastic sleeves on all golf carts.

1. Marshalling has been a problem in slow play.  The Pro Shop is aware of the situation and will try to solve the problem.  Loretta Yurkus, LGA Chairman, suggested that volunteer marshals could be used, especially during tournaments and on weekends.

COMMENTS/DISCUSSION:

Loretta Yurkus suggested that a unisex bulletin board be placed in the Woods Center hallway over the drinking fountain. The bulletin board would be used for a means of communication for golfers.

Rocking Chairs (white) to be placed on the Woods Center porch have been approved by John Bailey, GM LOW, and are to be secured and paid for by LOW.  

Mel Hall suggested that contact for the Fairway Grill be placed at #7 and #18 tee boxes so that orders can be called ahead. This will be looked into.

Loretta Yurkus asked if the 4x4’s in the parking lot are staying. The wood ties are to be removed and the area paved.  The area in question is from the maintenance shed to the Woods Center. 

Hap Hazzard invited those present to participate in the Thursday evening 9-hole-play (after 5:00 PM) group. 

Loretta Yurkus also invited participation in the Friday evening 9-hole-play group.

ADJOURNMENT

The meeting was adjourned at 10:15 A.M.  The next meeting is scheduled at the Woods Center on Monday, April 7, 2008 at 9:00 AM.

 Respectfully Submitted, Jim Lohr, Secretary
 

Approved LOW GOLF COMMITTEE MINUTES
May 5, 2008, WOODS CENTER

Vince Cusack, Chairman

VOTING MEMBERS PRESENT: Chuck Liddick, Vince Cusack, Mel Hall, Jim Lohr, Tommy Thompson, Loretta Yurkus

ALTERNATE MEMBERS PRESENT:  Mike Hazzard, Ginny Thoms, Virgil Romiti, Jim Walsh

OTHERS IN ATTENDANCE: Rea Hargraves, Chester Guzak, Tyler Minamyer, Tom Sheridan, BOD Representative, Roy Meredith, Advisor, Sam Hall, Ted Wetzel, Asst. GM LOW Operations, Doug Rogers, LOW Finance Committee, Ryda Cusack, Judy Hall, LPG Member/Guest Chairman, John Klopfer, 2nd VP MGA, Joe Quimper, Dave Witmer

ABSENT MEMBERS:  Bob Noble, Jim Ogletree

APPROVAL OF MINUTES

The meeting was called to order by Chuck Liddick, Chairman, and the Golf Committee minutes for the April 7, 2008 meeting were approved with the following corrections:

The swamp area, not the fairway, on #12 will be dug out to improve the water flow

ELECTION OF OFFICERS

The Golf Committee approved the following members to serve as officers for 2008-2009:
          Chairman:              Vince Cusack
          Vice Chairman:      Mel Hall
          Secretary:              Jim Lohr

Chuck Liddick, 2007-2008 Chairman, was approved as Advisor, replacing Roy Meredith.
                  
DIRECTOR OF GOLF:     Rae Hargraves  (Refer to Written Report)

Rea advised that the golf match between the LOW Board of Directors and the LOW Golf Committee was cancelled due to a scheduling conflict of a BOD budget meeting. The event will be rescheduled.

Rea advised that Bill Mitchell, Chairman of the Knights of Pythians Golf Tournament for Disabled American Veterans let him know that their event would be held at the Lee’s Hill Golf Course rather than LOW.  Although the price was less at LOW, they wanted to hold their banquet at the Pythians Hall in Fredericksburg which is located less than a mile from Lee’s Hill.  Mr. Mitchell did say that they would consider having the tournament at LOW next year.   

There will be two bulletin boards place in the Woods Center to keep the MGA/LGA members advised as to coming events and other golf information. One bulleting board with be placed in the Pro Shop near the Pro’s Office and the second will be placed above the drinking fountain in the hallway leading to the Grill Room.
the grill room.

Jim Weymeyer’s group has scheduled a July 18 outing for thirty-two (32) players at $32.00 each.  Also, the LOW Ski Team was considering a September 6 golf event.

The new golf carts should arrive May 13-15.  They will be burgundy.

Rae talked to Dave Kordish regarding securing the rocking chairs for the Woods Center but he does not represent a line that carries them.  He did suggest we check Plow and Hearth.

John Klopfer asked how the cart fees for this year compared to last year, and Rae replied that last year was better than any previous years, up by $25,000.
 
IGM REPORT:     Chester Guzak, IGM Grounds Superintendent

Chester advised the Golf Committee that in order to cut down on a lot of paper waste he would no longer provide a written report at each committee meeting.  Instead he will E-mail his monthly report to the Golf Committee Members and others attending the monthly meetings.  Each person attending the May meeting provided Chester with their E-Mail address.

Chester advised that chemicals are being used on the existing clover and weeds in all fairways. This is an ongoing process that within 10 to 18 days should correct the situation. The remaining leaves and brush along the fairways will be chopped up, and mowing of the fairways will be done closer to the out of bound stakes which will widen the fairways.

The renovated putting green next to the Woods Center and #7 Green is now open for practice and play. Members of the committee complimented Chester and his staff for a job well done on this project.

The clumps of grass on the collars of the greens will be eliminated by the spraying of “Round Up”. They will be filling in with sand and top dressing collars at #1, #2, #3, #4, and #8.

Questions were asked as to what can be done to stop golfers at the top of the hill of #5 fairway from driving their carts from the cart path between the mounds on the left side to get back to the fairway to play their ball. Grounds maintenance will replace the traffic ropes which should solve the problem of the wear and tear of the rough between the two mounds.

Cart path only must be used when playing #6 and this may remain in effect for most of this year.  Work will continue to be done on the ditches.

#1 has been widened and #16 will follow.  The brush on #3 and #13 will be picked up as of this date, and mulch is being made for the greens.

The drill & fill that has created small pot marks on the greens will soon disappear. It has taken a long time to smooth out because there is so much poa anna in LOW greens. IGM has two years remaining of a five-year contract to drill & fill the greens.

GREENS COMMITTEE REPORT:     Tommy Thompson

Tommy complimented Chester and his staff as to the overall condition of the course in spite of the wet weather we have experienced.  He noted that #9 cleaned up nicely, and #5 sod looks good.

The question was raised as to the status of correcting the open space between the existing mounds on the right side of the #9 fairway.  Chester advised that they plan to fill the space by creating another mound, thereby stopping a player’s ball from rolling across the cart path into the wooded area.

Tommy advised that he has had reports of people driving their golf carts around the course and not playing golf.  Also, that children have been playing in the sand bunkers & traps on #6.  These problems will be investigated and eliminated.  Parents of the children using the sand traps as sand boxes will be notified.

LGA REPORT:     Loretta Yurkus, President

Loretta reported that the Ladies 3 week Spring Handicap Tournament will be getting underway on Tuesday - May 6, 2008.  The winners of each flight will be decided by the best two rounds out of the three matches. 

The Farm Team has started and is doing very well.  

The Ladies Member/Guest, chaired by Judy Hall, has 60 Ladies signed to play on June 12, 2008. Entry forms are available for the LGA/MG in the envelopes attached to the sign up poster in the Pro Shop.

Loretta mentioned that the Mens’ & Ladies’ future M/G Tournaments must make reservations one year in advance to reserve the LOW Club House.  Judy sent a letter to Joey (LOW Club House) requesting the dates for 2009 but there may be a conflict with Fathers Day.  This is being explored.

The next LGA sponsored bus trip to Charles Town is scheduled on June 25, 2008. The cost is $28.00, with $5.00 at the casino.

MGA REPORT:    Jim Ogletree, President (Report given by John Klopfer, 2nd VP MGA)

John advised that do to health reasons Ken Kuzma resigned as chairman of the Mens’ Member/Guest Tournament scheduled to be played on June 13 & 14, 2008. Roy Meredith will take over the chairmanship of this tournament. Thirty-five members have signed up to play in the Member/Guest Tournament.

Raising funds for the MGA has been a problem and John Klopfer asked for suggestions to solve this financial situation. The 50/50 drawing is not raising enough money, and typically the Member/Guest does not have any extra funds. Mel Hall, Vice Chairman Golf Committee, suggested that $1.00 per player be given to the MGA from prize money awarded and Vince Cusack, Chairman Golf Committee, suggested that dues be raised. They are presently at $15.00/member and were last raised in 2005.

OLD BUSINESS:

Modification of the right side of # 9 fairway has been previously addressed in the Greens Committee Report.

The Rocking Chairs for the Woods Center was again discussed.   It was decided that 10 chairs would be purchased. Loretta Yurkus had contacted the Cracker Barrel Restaurant as to the cost and availability of 10 rocking chairs.  Each chair cost around $129.00 each.  Ryda Cusack reported that Wal-Mart had advertised rockers at $79.00 and she would check them out and report back.

Rea Hargraves advised that the pro shop is willing to donate approximately $600.00 of unused sweeps money towards the purchase of the 10 rocking chairs. The Golf Committee will decide where to purchase the chairs and how payment is to be made.

NEW BUSINESS:

Chuck Liddick was appointed to establish an ad-hoc Rules Committee and to serve as its Chairman.  Its purpose will be to field any questions regarding the LOW Golf Course and its play.

COMMENTS/DISCUSSION:

Mel Hall, Vice Chairman Golf Committee, brought up the question of re-painting/installing X signs at the following locations:

Crossovers:     #1 to #2            #11 to #12
#8 to #9             #13 to #14
#9 to #12              #16 to #17

A suggestion was made that those crossovers should be re-painted orange (the highway department uses this color) instead of white as it would be more visible to motorists. Rea Hargraves has promised to have a sign made for in front of the Pro Shop indicating open/close if someone will design it.  It was suggested that the manufacturer might have suggestions for the design and should be consulted. Rea advised that a sturdier Bag Drop holding 8 golf bags will be installed at the present drop location.

Mel also brought up the question again about using the 3 remaining old ‘T’ box markers as benches. This will be explored as to the best way to convert these old markers into benches.

A question was raised as to how to alleviate the congestion after play of returning golf carts in front of the Woods Center.   Rea advised that from now on all returning carts after play will be parked behind the Woods Center near the parking lot. There will be a sign indicating the location for drop off. The existing policy of parking the golf carts in front of the Woods Center prior to play will remain. The exception to this policy is in tournament play--all carts will be parked ready for play behind the Woods Center and returned to the same location after play.

A reminder was given that only chipping and putting is allowed on practice green.

The responsibility of any damage, etc. during the use of a rental cart while playing rests with the person/persons using the cart.  Because of the new golf carts, a discussion was held regarding the need to sign out individual carts to players.  However, Rea stated that there has never been a problem of damage to carts by players and he felt that the existing process should remain the same.

A question was raised on the purchase of a single 35-day pass, and whether it could be used by both the member/spouse. The GM, Finance Committee and Board of Directors of LOW would not approve the use of the single 35-day pass by two people. The enforcement of one person per pass is to encourage the purchase of a Golf Family Plan.

An announcement was made that the LOW Finance Committee would meet at 7:00PM May 5, 2008 at the Holcomb Building. The topic of discussion will be capitol expenditures. Rea Hargraves, Director of Golf, is requesting funds to replace the existing Golf Cart Barn which is 35 years old, and Chester Guzak, Grounds Superintendent, is submitting a proposal for equipment needed within the next five years.

ADJOURNMENT

The meeting was adjourned at 10:00AM.  The next meeting is scheduled for Monday, June 2, 2008 at 9:00AM at the Woods Center.

Respectfully Submitted; Jim Lohr, Secretary