Equestrian Center Committee Meeting Minutes

Minutes of the Equestrian Center Meeting
(as corrected) November 19, 2007

The meeting was called to order at 1:10 PM with 4 voting members: Gegi;,Winslett Alicia Payne, Sandra Frame, and Betty Beck; 1 alternate, Stacey Berube; our stable manager, Mary Tinsley; and our Board liaison present, Bruce Kay.

Old Business:
1.  Raise in boarding rates. 
     Secondary to the large increases in cost of hay and feed the committee recommended that the board for resident owners be raised to $400 per month and that for nonresident owners be raised to $525 as of January first.  Alicia Payne made the motion, seconded by Betty Beck. The vote was unanimous. A memo will be sent to John Bailey asking that he present this to the Board of Directors. (Memo was sent that afternoon.)

2.  Delay in Repairs to the barn.  Why?

a. Apparently the Board thinks it really should be rebuilt and not just repaired.  We only have estimates for the repairs and only repair moneys were budgeted for this fiscal year.
b.  Secondary, with issues related to the cost overrun on the Woods Center there is a concern related to any expenditure at this time. There is also a question of when the funds were actually allocated for the barn. Discussion was held regarding the 2008 budget for this larger expenditure. Since the weather is now becoming colder redoing the barn during this season is not recommended by the stables manager as we have no other quarters for the horses.  We will now need to acquire bids for the full replacement, not just the repairs.

3.  Covered and or lit ring was again discussed.            
     It was suggested that a careful accounting of the lost revenue secondary to weather problems be recorded so that it can be discussed in this manner. This is being done.

4.  Awards Banquet: 
The banquet will be held on December 8th. All prizes have been secured and continuing type awards are being engraved at this time. Mary will pick up those awards that are ready and store them at her home until the banquet.

New Business: 
1.  Manure removal. 
       Mary has received an offer and an estimate for manure removal from a company who is aligned with the Equine Rescue effort.  The amount they would charge is less than we are currently paying.
      a.  While all agreed that this might be a good way to reduce the amount that is currently subsidized it was recommended that references for this organization be obtained along with data regarding their success ratio.
We would also have to consider what options we would have should the company not prove satisfactory.

2.  Gift Certificates
It was suggested that these could make very nice Christmas gifts.  Stacey Berube offered that each certificate for multiple lessons could be handled like cards at the Y and other gyms. The number of lessons is indicated individually at the bottom of each card. The card would be presented at the time of the lesson to be initialed and dated by the instructor. Each card would have an expiration date, which is something that had not been done in the past creating bookkeeping issues when old certificates were presented in a different fiscal year.

3.  Block fillers.
In addition to the articles we submit to Lake Currents, it was suggested that we could have small block fillers that would be available to Lake Currents for use when there is extra space.

4.  Next Years Show Schedule:
Mary presented the tentative dates for the Hunter and Jumper Shows, Horse Camp and indicated that we might try a dressage show and or penning shows in the future.

Addendum to November Equestrian Minutes

Horse Show Dates: Hunter Show Dates:  April 20; May 18; June 22; July 20; Aug. 24; Sept. 21 and Oct. 19.

Jumper Show Dates: April 6; May 11; Sept. 7; and Oct. 5.

Horse Camp Dates:

    Beginner Camps:  June 9 thru June 13; July 7 thru July 11; and July 28 thru Aug. 1.

    Show Camps:  June 16 thru June 22; July 14 thru July 20  and Aug. 4 thru Aug. 8.

The meeting was adjourned at 3:10 PM.  The next meeting date is to be determined.

Submitted by Sandra Frame

Minutes of the Equestrian Meeting
December 4, 2007

The meeting was called to order at 12:30 P.M. with the following members present: Gegi Winslett, Stacy Berube, Alicia Payne, Sandra Frame; our barn manager, Mary Tinsley:  the Finance Committee liaison, Olive Kelley; and our Board liaison, Bruce Kay.

Old Business: 
1.  The Banquet:

a.  All gifts have been obtained and are currently in the barn manager’s office.
b.  60 plus people have paid their fee for the banquet.

2.  Gift Certificate:

a  Mary submitted Carolyn McFarland’s sample has for our review.  It was unanimously agreed that they are excellent.

3.  Outsourcing Manure Pickup:

a  The Association Manager, John Bailey, is currently reviewing this and working to see if this contract would be appropriate.

4.  Trailer Sale:

a.  The expected sale did not go forward.
b.  Bruce Kay asked if there would be a way to strip it down to the base so that it could be used for hauling other items. Mary will check on this further.

5.  Status of Raise in Board Rates           

a.  The memo was sent to John in November however, we now know that Mary also has to send a memo to John making the request officially from her. After that the issue can be taken to the Board of Directors. Mary will follow through with this. It is hoped that the matter will be on the January Board agenda.

New Business:
1.  Horse Camp           

a.  Mary has said that people start calling in January wanting to know how soon they can sign up.
b.  A suggestion was made that we set up something that gives residents a chance to put their name on a waiting list with the requirement that they pay for the reservations between such and such a date to hold those reservations. 
c.  It was also suggested that the reserving individuals provide Mary with an
e-mail address, if they have one, so that they can be reminded as the payment dates arrive thus saving postage for mailings. It may also be that residents could be billed for this with their yearly fees if they have reserved in time.  If no suggestion meets with John’s approval, payment will be due by May 1st.

2.  Rails, Jumps and Standards

a.  The stable has a need for replacement and new rails, jumps and standards.
b.  Bruce recommended that the products be grouped together by category so that the Finance Committee can see the real costs for these categories rather than as a whole.
c.  A discussion of the pros and cons regarding PVC and wood was held.  Mary will select the best for each type of device.         

3.  Trips for Riders and Non-riders  

a.  These consist of riding trips which would encompass a week or more which might give some added use for this amenity.

4.  Indy

a.  The mare was badly injured by another horse and will be on stall rest for some time to come.  It is possible that she may not heal well.  She is being followed closely by the veterinarian.

5 .  Use of Credit Cards for Lessons, etc:

a.  A question was asked about using credit cards to pay for lessons and other things.
b.  This would need a memo to John
c.  It would also require a T line to the stables

7.  Planning

a.  There will be another survey sent out with the assessment bills.  If there are specific questions that the stables might want to include in the survey they need to be submitted by January 21st.

The meeting was adjourned at 2 P.M.  The next meeting will be held at the Woods Center on Tuesday, January 8th at 12 noon.

Sumitted by Sandra Frame

Minutes of the Equestrian Committee
January 8, 2008

The meeting was called to order by Chairperson, Betty Beck at 12:07 P.M. Also in attendance were Mary Tinsley, Barn Manager; Alicia Payne, Laurel Buongiouvanni; Gegi Winslett, Sandra Frame; Olive Kelly ,finance committee liaison; Mike Andricos, Finance Committee liaison; Bruce Kay Board liaison; and Rachelle Hill a potential new alternate member.

Secretary’s Report:
The minutes from the November meeting were approved after adding the dates for the various shows and camps. Motion to approve by Gegi, seconded by Alicia.
The minutes for the December meeting were approved as read.  Motion to approve by Gegi, seconded by Alicia.

Old Business:

1.  Jumps and Standards:

a.  Mary is purchasing 30 unpainted bars costing $18 each through Bert Lytle. This purchase has been approved.
b.  Mary has received two estimates for new standards:
   Jumps USA offers PVC 5 foot standards for $159 per pair
   Jumps PVC offers the same at $218 per pair.
   Mary has requested approval from the G.M. for moneys for the less costly sets.

2.  Manure Removal
    a.  Approval for the new company to remove the manure has been received from the G.M. and from Elton Rupe. This will start this week. Should there be a problem at any time in the future, Elton has agreed to take over this task again.

3.  Trailer:
      a.  Elton R. is not interested in the previous suggestion that the trailer be torn down to its base and used for hauling items.
     b.  Mary has a friend, Candy, who raises quarter horses. She has expressed a possible trade of part of the cost of a horse for the trailer. Mary will look into this further to see if it is possible.

4.  Summer Camps:

a.  Camp applications are ready (see attached sample)
b.  An article will be in the next Currents
c.  Payments will be due in May

5.  Shows:
      a.  Mary would like some help from the committee members to obtain sponsors for the various events. Sample of the handout that could be presented to potential sponsors is attached. If we could get enough sponsors it would be possible to offer some small monetary award in addition to the ribbons.

6.  The Barn:
      a.   The has been a projection made that there could be approximately $180,000 available towards capital improvements at the barn over the next few fiscal years. This does include the $60,000 already in the budget for repairs to the existing structures.
     b.  Based on this it was suggested that rather than repairs to the existing barn we should consider replacing it totally. Cost estimates will be needed and Mary has contacted different companies who specialize in barn building. The possibility of space for add on services will be taken into consideration with any plans.
     c.  Mary did state that the cost of replacement of the main barn could be as much as $250,000. This would include all the necessary space for all horses including the boarders horses allowing the boarder barn to be removed. 
It would also allow for better climate control  In the cold weather now, the water
buckets have frozen solid. In better barns this does not happen reducing work
time for the barn staff.
It would also provide adequate space for the hay storage which would benefit by
allowing us to purchase hay in bulk amounts at quite a cost saving.
A single barn would provide more paddock and more parking space when the
boarder barn is removed.
      d.  However, some repairs would have to be made for the well being of the horses if new construction was not considered in the near fiscal budgets.
     e.  Mary will prepare cost comparisons for a meeting with different interested parties based on new construction versus band aids.

New Business:

1.  Horse insurance:
      Bruce asked if the horses are insured. Yes with a limited policy which Mary feels is adequate.

2.  DVD of 40th Anniversary of the Lake.
    Bruce brought up the availability of a DVD in which the Equestrian Center appeared along with other Lake amenities. He suggested that we all see it and perhaps even purchase.

3.  Survey
    At this time the Equestrian Center has no specific questions for the survey.

4.  Caps and Shirts
    A suggestion was made that if we could get permission to display some at the Club House and or the Community Center with directions on where they can be purchased this could be a money raising method. This would be in addition to selling the items at the horse shows.

The meeting was adjourned at 2 P.M. The next meeting will be held on February 19th at 5:15 P.M. location to be announced.

Submitted by Sandra Frame

LOW EQUESTRIAN CENTER COMMITTEE MINUTES
February 19, 2008
LOW Community Center Craft Room

Attendees
Betty Beck – Chairman
Mary Tinsley- Center Manager
Gegi Winslett- Vice Chair
Alicia Payne
Stacey Berube
Laurel Bonjonvani
Ted Wessel, Assistant Gen. Mgr.
Jeff Flynn, Board Member
Bruce Kay, Board Member
Bill Wilson, Board Member
Mike Andricos, Finance Committee
Dave McKee, Planning Committee
Olive Kelly, Planning Committee

Visitors
Bill Nowers
Nancy Scott
Shirley Carlson
Joanne Capewell
Sheila Crief
Call to order at 5:20 p.m.

I. Old Business – Payne moved to approve January 2008 minutes, Winslett seconded; January minutes were approved.

II: Boarder Comments - presented by Shirley Carlson and Joanne Capewell

       Shirley raised concerns with the increase in boarding fees. She is also concerned with the lack of quarantine procedures and number of horses entering and leaving the barn. Mary Tinsley responded with comparable boarding fees in the area, and the increasing cost of feed and fuel. Also, she said lack of pasture makes quarantining new animals impossible. Shirley wanted to explore the option of heated water buckets for boarded horses. Mary explained that outlet access was limited and would leave exposed wires, which is a danger to the animals and the building. Gegi suggested that wires could be covered with PVC conduit. Bruce Kay recommended that a waiver of liability would need to be signed by anyone who wanted a heated bucket. The committee recommended that the possibility of having heaters for water buckets be explored.

      Joanne Capewell reported that the posted board fees for non-residents had not been raised according to the new rates. Mary replied that the non-resident fees had gone up and any typos would be fixed accordingly. Joanne raised concerns with the LOW leased horses doing enough work to justify their cost. Mary explained that a string of horses are needed to support LOW amenities such as shows, lessons, camps and trail rides. Gegi further explained horses must be maintained through the off-season, and that even though they may not be “earning their keep” during winter, they more than make up for it in the active summer months.

      Both boarders raised concerns about lack of communication between the boarders and the committee. Betty Beck suggested they be added to the e-mail list, and advised that Committee minutes were published on the LOW website.

III.  New Business - Capital Planning (5 options were proposed)

1. Option 1- this option is a five-year plan to relocate the Equestrian Center to the Leach properties. Discussions covered potential costs for clearing, fencing, barn, rings, wells, septic, roads and electric. The potential for building a covered ring, extra stalls and a dog kennel as a source of extra revenue was also considered. Feed costs would be lower and the horses would be happier in grassed paddocks. Zoning laws and state regulations were discussed. Questions with regards to the sale of the current Equestrian Center’s land and whether profit from the sale could be used to pay for the new center were raised. This was generally agreed to be the preferable option, but further evaluation, planning, and gathering of estimates is needed.
2. Option 2- this option proposes building a new barn and covered ring at the current Equestrian Center. Discussion established that the new barn would need to be funded without any profit from the land sale as in Option 1. 
3. Option 3- this option is a repair and an aesthetic “facelift” to the current barn.  Money for this option is already available in Replacement Capital. A scaled back version of Option 3 was discussed in the event Option 1 was approved. The revised version would provide for minimal repairs to the current barn to allow it to remain functional while the new Center was being built.

  Vistitor Mr. Nowers said that in his opinion the barn was in good shape.  He voiced concern over the lack of upkeep of the barns and original golf building and felt new buildings should not be necessary if proper attention to LOWA property was paid.

1. Option 4- this option eliminated all LOWA owned horses. Lessons, trail rides, and camps would end. All agreed that the loss of this amenity is not favorable to LOW residents, and is not a viable option.
2. Option 5- this option eliminates boarding at the Equestrian Center as a way to save revenue. Opinions varied, but most agreed that this option was not a viable course of action unless Option 1 was approved, at which time it might be considered.

 The committee agreed that another “workshop” on the Capital Planning proposal was needed prior to the scheduled March 11 meeting; time and place to be announced.

The meeting was adjourned at 8 p.m. The next meeting will be held on March 11th at 5 p.m. at the Holcomb Building Reading Room.

Submitted by Stacey Berube

Minutes of the Equestrian Center Meeting
March 11, 2008

The meeting began at 5:25PM with visitor inquiries. The business meeting was called to order at 5:45 PM, when the quorem was present.

Present: Kiera French (visitor), Shirley Carlson (Boarder), Betty Beck, Stacey Barube, Sandra Frame, Carolyn McFarland, Bruce Kay, Olive Kelly, Ted Wessel, and Mike Andricos.

Visitor Inquiry:

1. Shirley Carlson asked about insurance for the horses. She was assured that the horses are insured. She asked the Assist. Manager, Ted Wessel find out exactly how the insurance is allocated with the division of costs for each horse. Ted will ascertain this
2. Mary also explained that horses are covered as under our “Care, Custody and Control” so that we have responsibility for both boarder horses and Association owned horses.

The minutes of the January meeting were passed with approved correction.

Old Business
Trailer: 

1. Olive Kelly suggested that the purchase of a new trailer would have to go through the Planning Committee. Since this a replacement capital item it would not necessarily require that approval however, it would help with overall planning if they are aware of the need.
2. The equestrian center would need authorization to spend the funds for replacement reserves that is currently projected for 2011. Mary feels the need is to move that request to the 2008 budget as we cannot wait until 2011. The other trailer cannot be used. Mary has deferred some items already in place so she would like to use funds allocated for those items for the purchase of the trailer now. Ted Wessel will look into this further.

Master Plan Review

1. The Master Plan for 2008 – 2011 was received a final review without further comments.

Lake Currents Articles

1. We need articles for the Currents to remind families and relatives of the available times for the summer camps.
2. It was suggested that we need to advertise regarding monetary sponsorship needs for the various horse shows.
3. A new article regarding the jumper and hunter show schedules is also needed.

New Business

1.  Mary discussed some new ideas for money making events such as Bull Riding.  She would like to see if it would be possible to have a food and beer tent with such an event.
2. Mary stated that they are in the process of painting the rails and jumps for the shows and a couple of people asked if she could use some help.  Mary would be grateful for any help offered.

The meeting was adjourned at 7:30PM.  The next meeting is scheduled for April 8, 2008.

Minutes of the Equestrian Center Workshop
March 3, 2008

The meeting was called to order by Betty Beck at 12:10 PM.

Present: Betty Beck, Alicia Payne, Sandra Frame, Mary Tinsley, Bruce Kay, Olive Kelly, Ted Wessel, Mike Andricos, Gegi Winslett, and Jim Drabant.

Old Business:
Our basic discussion related to the five year Capital Expenditure Plan.

1. It was determined that it is not practical to attempt to relocate the stables at this time so we discussed the recommendations that are necessary now.
2. Repair the current barn as already in the budget for this year
3. Recommend installing a cover and lighting over the small arena but move this to the 2009 capital expenditure time frame
4. Request update with categories of lost revenues secondary to cancelled lessons and  other use of the rings because of inclement weather
5. Mary to discuss with contractors the feasibility of building movable covers and lights to another location at some future date.

Mary will make contacts and lists as recommended for discussion at another meeting.
The meeting was adjourned at 1:40PM.  The next meeting is scheduled for March 11, 2008 at 5PM in the Holcomb Reading Room.

Submitted by Sandra Frame

Minutes of the Equestrian Committee Meeting
July 21, 2008

The meeting was called to order by Chairperson, Gegi Winslett at 5:40 PM.  The following were in attendance: Gegi Winslett, Sandra Frame, Stacey Berube, Betty Beck, Bruce Kay, Mike Andricos, Ted Wessel and Tom Sheridan.

Comments:  Sharon Webb is a potential new committee member as an alternate.  She is the grandmother of one of the students.  Also Tracy Price has expressed interest. We will invite Mrs. Webb to the next meeting along with our other new alternate.

Secretary’s Report:  Motion to approve made by Stacey and seconded by Betty.  Minutes approved unanimously.

Boarder’s Comments:  No boarders comments..

Manager’s Report:

1. Need to work on budget.  This will be addressed under new business.
2. Report of past years activities by the committee needs to be written.  Betty will help with this.
3. Hunter Shows have been all right except the heat was a hindrance .Last show netted $800.
4. Pony Camps:  Show camp very lightly attended.  The first show camp all enjoyed.  At the second one grandparent felt that her grandchild did not advance as she expected.  Ted Wessel will look into this.
1. It was suggested that the application might ask the question about what are the family’s expectations. This might help deciding which camp would be most appropriate.
2. Might also rename the type of camp to beginners, advanced beginners or intermediate.
3. Next camp is for beginners and will be from 7/28 – 8/1 with the last camp from 8/4 – 8/8.
5. Open House:  Discussed different dates.  Mary prefers the Labor Day weekend.  We will need to get information into the Currents and onto Channel 18 plus make and put out flyers.  We need to finalize date by Aug. 3rd. 
6. Other moneymaking ideas including bus trips to Montpelier Races were discussed.  Bruce Kay commented that the administration feels that this fiscal year would not be a good time for this, but future trips may be a possibility.

Old Business:
While the new computer has arrived it is still not working for email.  Ted says the tech. is working on this.  The committee also urged that Mary receive a Fax machine.  Ted states that this will happen.

1. Awards Banquet:  A motion was made by Sandie and seconded by Stacey to discontinue the Banquet format and award the prizes at the last show.
1. It was also recommended that the permanent awards by maintained here and a locked display cabinet be obtained for these.
2. Articles/Publicity:  Need an article for Currents.  Betty, Stacey and Mary will work on this.  May do something with the before and after barn renovation.
1. There are two more commercials for Channel 18 made.
3. Lightning rods have not yet been purchased.  They will go on the needs list.

New Business:

1. All committee chairs met to discuss what is expected from the committees.
1. We are to follow Robert’s Rules of Order
2. Need to review the charter to be sure that we are in compliance
3. We need to provide a summary quarterly to the LOWA Board meeting
4. There is to be an agenda sent for putting on the web site. A summary of meeting is to be sent to the G.M. immediately after the meeting.  Gegi and Sandie will finalize this.
2. Budget Procedures:
1. First draft due Aug. 4th to G.M.
2. Budget will be discussed at Aug. 11th meeting.
3. Second draft is due by Sept. 8th.
4. Final Budget will be discussed at the Sept. 15th meeting.
5. Format is to be line item.  Mary has 2008 forms to be reviewed.

Betty moved to adjourn, Stacey seconded. The meeting was adjourned at 7:10 PM.  The next meeting will be Monday, August 11th at 5:30 PM at the Woods Center.
Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
November 11, 2008

The meeting was called to order at 5:30 PM by chairman, Gegi Winslett.  Present were Alicia Payne, Stacey Berube, Sandra Frame, Mary Tinsley and Bruce Kay.
The minutes were approved after a motion from Alicia Payne, second by Stacey Berube and vote by rest of the committee.

Boarder Comments:  There were no boarders present.

Old Business:

1. Budget:  There has been nothing further from the General Manager.
2. Equestrian Club: 
1. By laws:  Will need to review same for Players to see if any part might be applicable to us.
2. Members:  Open to all whether riders or nonriders.  May offer a discounted lesson to members or one free trail ride per year along with trips to other events.  All this will be discussed further at our next meeting.
3. Open House:  It was decided to hold another open house in the spring either late March or early April.

Manager’s Report:

1. Trophy case: The perpetual trophies have all been returned.  We will have them engraved.  Although it appears unlikely that the clubhouse will allow a trophy case to be put in there this has not been confirmed or denied and will be pursued. We still need to get advice from Assistant General Manager on other arrangements.
2. New Tentative Show Dates:  4/25, 5/30, one in June 7/5, one in September, and two in October.  A firm schedule will be decided by January and published at that time.
3. Pony Camp:  6/29 – 7/3, 7/6 – 7/10, 7/13 – 7/17, 7/20 – 7/24, 8/3 – 8/7, 8/10 – 8/15.

New Business:

1. Communication:
1. Laurie Knight has previously offered to write articles.  Maybe have one about Christmas Gift Ideas such as lessons or a coupon for Pony Camp.  This does leave a question about how to deal with purchase during this fiscal year but using in the next. It was recommended that Mary discuss this with Dorothy the Association bookkeeper.
2. Robin Knepper is now writing a weekend column for the Free Lance Star on activities so we should ask her to include information related to the Equestrian Center.
2. Use of Flat Run Farm:
1. Now would be used for Emergency Evacuation Site.  We need to have this in writing and also to review the Emergency Plan.
2. Might be able to use for winter grazing of school horses.
3. Possible added trails for riding.  Boarders would have to provide their own transportation for their horses to the farm.
3. Discussed the possibility of having a ½ lease program where a rider leases a specific school horse for unlimited riding time that does not conflict with lessons or planned trail rides.
1. Related to this and other issues a motion was made by Stacey Berube and seconded by Alicia Payne that the Association General Manager contract with equestrian legal counsel. Tammy Tucker, to review our horse boarding agreements, liability releases and other applicable documents to ensure compliance with Virginia law and common horse industry practice.  This is to include language for the recovery of all attorney fees.

Other Comments:

1. Mary distributed the latest communication from the National Park Service related to etiquette for the horse trails via Ranger Kelly and Ranger Carrico who stopped at the stable.

A motion was made by Alicia Payne and seconded by Stacey Berube to adjourn the meeting.  Motion passed and meeting adjourned at 7:20 PM.  Our next meeting will be held the first Tuesday of December, the 2nd, as there was a conflict for some for our regular meeting date. A meeting place will be requested through Holcomb.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
December 1, 2008

The meeting was called to order at 5:45 PM by Gegi Winslett, chairman.  Present were Alicia Payne, Betty Beck, Mary Tinsley, Gegi Winslett, Sandra Frame, Tom Sheridan, Mike Andricos, Bruce Kay, and Ted Wessel.

Minutes:  Alicia Payne moved to approve the minutes, seconded by Betty Beck. Motion carried.

Boarder’s Comments:  There were no boarders present.

Manager’s Report:

1. Trophies: Gegi asked Ted about having the perpetual trophies displayed at the Woods Center. He will check on this.
2. 601 Flat Run: This is our proposed staging area for emergency evacuation of the horses. Mary handed out a draft of the updated Emergency Plan.  A calling tree list had been distributed earlier but does not to include the numbers for the owner’s of Flat Run Farm. The plan should also include a hand drawn map of the evacuation route and the staging area.
3. Emergency Plan: This was discussed in greater detail than the portion related to Flat Run Farm. The plan will be revised to include a number of recommendations and be presented at our next meeting for further discussion.
4. Pony Camp: There is one change in the dates. There will be no camp from 7/13-7/21, however, there will be camp the following week 7/20-7/24.
5. Budget: The budget was briefly discussed and it was decided that we could bring any issues to Board Workshop on Dec. 17. Gegi will work on this presentation.

Due to another group needing the room in which we were meeting, our meeting was adjourned at 7:05 PM.  The next meeting will be at our regularly scheduled day and time: Tuesday, January 13, at 5:30 PM in the Holcomb Building reading room.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
January 13, 2009

The meeting was called to order by Gegi Winslett at 5:45 PM.  Present were Gegi Winslett, Stacey Berube, Alicia Payne, Betty Beck, Sandra Frame, Mary Tinsley, Bruce Kay, Ted Wessel, and guests or boarders Joanne Capewell, Shirley Carlson and Teresa Critchfield.

Minutes:  The motion to approve the minutes was made by Alicia Payne seconded by Stacey Berube.  The motion was passed.

Boarder Comments:  There were none at this time.

Manager’s Report:

1. Gift Certificates: Have not sold very well so far and there have been no sales for summer camp.  It is still early for summer camp reservations.
2. An article reminding residents of summer camps will be in the next Currents.
3. Repairs:  Minor repairs are needed on some of the western equipment.  Repairs are necessary for the safety of the riders and the cost will be very minimal.
4. Cost comparison with Magnolia and Oakland Heights show our costs to be mostly comparable.  May need to change wording in lessons description and the lesson process to one hour to indicate that the full lesson includes grooming and tacking as well as the riding portion of the lesson.
5. Discussed possibility of a lease/ lesson / ride package (similar to a pony pool) and giving pony trail rides to some of the younger riders.  Will continue at the next meeting.

Old Business:

1. Status of the Budget: There are no changes as yet for the 2008 budget nor for the 2009 budget.
2. Equestrian Club: It was unanimously agreed to defer this until the next meeting as we need adequate time to plan the process.  At this point the guests/boarders expressed their interest in the project.
3. Betty Beck will write an article that will ask about interest in such a club.
4. Manure:  A suggestion was made that there may be interested groups or individuals who would like to come and get manure for gardens.  This can be pursued.
5. Trophy Case: Ted was not able to obtain information related to this as yet.
6. Emergency Evacuation Plan:
7. Plans need to be made for a clinic to train volunteers.
8. Flat Run Farm will need to have our final plan in place before we get permission in writing to use the farm.
9. There is an available tape to view how to extricate animals from certain situations and we will to try to obtain a copy for viewing by any volunteers.

New Business:

1. Horse Show Dates: At this time we plan to have Hunter only shows:  Saturday May 9, Saturday June 20, Sunday August 23, Sunday September 20, and Saturday Oct. 17.
2. Ted asked Mary to draw up a horse show schedule worksheet demonstrating all needed personnel and costs for same to determine if the horse shows are cost effective.
3. Dog Training:  Mary has been unable to reach the individual that she knows who does this.  There was an article in the Spotsylvania Parks and Rec. brochure regarding one of their programs.  This article will be given to Mary to use as an added resource.

Other Comments: 

1. We need to discuss the possibility for having some Western Shows.
2. Should it be decided that we cannot afford to hold any shows we should revisit the possibility of having a program for paddock boarding.

A motion by Alicia Payne was made to adjourn the meeting and seconded by Betty Beck. Motion passed.  The meeting was adjourned at 7:15 PM.  Our next meeting will be held at the Woods Center on February 10th at 5:30 PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
February 10, 2009 

The meeting was called to order at 5:35 PM by chairman, Gegi Winslett.  Present were Gegi Winslett, Betty Beck, Alicia Payne, Stacey Berube, Sandra Frame, Joann Capewell, Teresa Critchfield, Ted Wessel, Bruce Kay, and Don Walters.

Secretaries Report:  A motion was made by Stacey and seconded by Betty to approve the minutes as corrected.  Motion passed.

Boarder’s Comments:

1. A statement of appreciation was made by Joanne related to the calls staff made during the recent storm.
2. Comments regarding visitors coming up to and into the barn when there is no apparent staff near by were discussed.  Group suggestions were made about putting up a larger sign pointing out where the office is and to go to the office if visiting, also a diagram of the building that might make finding the office easier and also for emergency situations and a clipboard or some type of message board for signing in with a “missed you please leave your name and number” or some type of message that will help staff keep track of visitors and provide a way to answer any question left by the visitor.
3. Also suggested was that a clear plastic box be placed in easy view and accessibility to hold a copy of the emergency evacuation plan.

Manager’s Report:                                                          

1. Western saddles have been sent out for repair.  The cost should be fairly low.
2. Dates have been filed with Battlefield Horse Assoc. and Virginia Horse Assoc. for the coming shows.
3. Food providers are the same as last year although we need to obtain copies of their food handler licenses and health department approval prior to the shows .
4. Discussion was held related to placing ads or getting placed on the events calendars in the Free Lance Star, the Fauquier Democrat, the Orange County Review and the Star Exponent. Stacey will take on the writing of some ads.
5. Dog Obedience School:  Mary has contacted Pauline Scott, a professional dog trainer, who is willing to do some classes.  They will meet to discuss the particulars.

Old Business:

1.  Emergency Evacuation Plan: Mary handed out the draft of the plan. A short discussion was held with some suggestions regarding language changes.  Also reviewed placing this plan in the accessible spot mentioned above.
2. Trophy Display Case:  Although a case now has been allowed in the Clubhouse for displaying Logo goods it is uncertain whether that will open a door for us to have a display case for special trophies there or what alternatives there might be. 

New Business:

1. Western Lessons:  Pepper Losely who is a new hire at the stables is well versed in western riding and is willing to teach western riding classes. These classes will focus on pleasure/rail/and trail riding skills.  Some of our existing school horses are able to be ridden either western or English style.
2. Western Shows:  There is no money in the budget to put on western shows.  Even fun shows would cost money not currently allocated.  It might be possible to have some shows if ads, word of mouth to other groups who have western classes and from whom we could gather the participants and a very large group of volunteers were willing to do the work.  At this time our focus should be on going forward with lessons.
3. Equestrian Club:  It was decided to hold open discussion after the formal meeting thus:

A motion to adjourn the meeting was made by Betty and seconded by Stacey.  The meeting was adjourned at 7:20 PM.  Our next meeting will be held on March 10th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

Minutes of the Equestrian Committee Meeting
March 10, 2009

Chairman, Gegi Winslett, called the meeting to order at 5:37PM. 

Present were Gegi Winslett, Stacey Berube, Betty Beck, Sally Goodrich, JoAnn Capewell, Theresa Critchfield, Bruce Kay, Ted Wessel, Mary Tinsley, and Darrow Strain.

Secretaries Report:  A motion was made by Betty and seconded by Stacey to approve the minutes as corrected.  Motion passed.

Boarder Comments:  None.

Manager’s Report: 

1. An article on Western riding comes out in the Currents soon.  As soon as there is interest, the Equestrian Center can support the Western lessons.
2. A meeting with dog trainer Pauline Scott will take place to decide on dates and prices of dog obedience training at LOW Stables.  Bruce and Ted will check to see if insurance will cover this activity. 
1. Motion by Betty, second by Stacey, to request that Regulation 11 Use of the Equestrian Center, Item I (dogs) be deleted.  Motion passed.
2. Motion by JoAnn, second by Betty that request is sent as an emergency action to BOD at March 18, 2009 Board Workshop to delete Regulation 11 Use of the Equestrian Center, Item I (dogs) under adverse economic impact.  Motion Passed.
3. Mary and staff are still working to get sponsor money. At this time, approximately $1200.00 has been collected.
4. The food provider at the horse shows will have a current license before show season.
5. Signs are now located in the barn, directing visitors to the office.
6. Dr. Shea Porr will be conducting a Horse Handling for Emergency Responders Clinic on April 28th. There will be a $20.00 fee for attendees. Mary requested that security and/or Fire and Rescue workers attend.

New Business:

1. Alicia Payne has resigned her position as a member of the equestrian committee.
2. JoAnn would like to explore the possibility of a Spring Open Barn.  Mary will check into it.

A motion to adjourn the meeting was made by Betty and seconded by JoAnn.  The meeting was adjourned at 7:00 PM. Our next meeting will be held at the Woods Center on April 14th, starting at 5:30 PM.

Minutes submitted by Stacey Berube

Equestrian Committee Meeting Minutes
April 14, 2009

The meeting was called to order at 5:30 PM by chairman, Gegi Winslett.  Present were Gegi, Teresa Critchfield, JoAnn Capewell, Stacey Berube, Sandra Frame, Bruce Kay, Mike Andricos and a guest Sandi Deisterhoft.

Secretary’s Report:  Motion made by Sandie and seconded by JoAnn to accept the minutes as presented.  Motion passed.

Boarders’ Comments:

1. Can the animals be left out longer hours now?  The weather has not allowed this up to this point however, the plan is to start overnight turnout for boarders next week depending on the weather.

Manager’s Report:

1. Seminar for Emergency Horse Handling applications need to be in by next Monday.  We do not have very many applicants at this time.  Alicia Payne picked up applications to take to the Sheriff’s ride along group.  More will be dropped off at the Sheriff’s office and a call made to the person at county relating to other Fire and Rescue personnel.
1. We need to pick up tables and chairs for the seminar. JoAnne and Teresa volunteered to help with that.
2. Joey at the Club is doing lunch which is included in the price of the seminar.
2. Dog Obedience.
1. A question was raised about the motions made last month related to the regulations.  No action has been taken by the Board to date however, it was determined that we can hold the Obedience School as long as the dogs are on leashes.  LOWA lawyer is reviewing regulations as related to this type of event.
2. Tentative dates were suggested but the beginning dates are too close in time for planning and one conflicts with Memorial Day weekend.  Suggested start date to be deferred until June. 
3. Camp Registration:
1. Coming in slowly although they appear to be at the same rate as last year.
2. We can accept credit card payment through Holcomb Building.  This will be included in the next Currents article.  June 29th – July 3rd is almost full.
4. It was suggested that we increase the language in the Currents’ sidebar calendar to include lessons as well as the trail rides as currently stated.
5. It was also suggested that we have a clipboard at the barn for visitors to leave messages when personnel is not available.
6. The first show date in May 9th.
1. Sponsor money to date $1650.  In addition to money some items have been donated in lieu of cash.  There will be additional monies coming in for sponsors.
7. A camera was stolen at the barn.  Mary is reminding everyone to take precautions and lock your valuables up.  A report is being filed.
8. There has been some bike riding around the barn that has spooked a horse while it was being ridden and the rider fell off.  These young men have been asked before not to ride up there.  Staff will be instructed to call security if they come again. We may need a different sign at the beginning of the drive outlining the rules.
9. Open House:
1. Possible dates May 23rd or 24th.  This falls over the Memorial Day weekend and might help draw visitors with our local families to the barn.  Will also consider Sept. 4th weekend.
2. Suggested holding a dog show again with the open house.
10. July 4th.  Since we could not and cannot take the horse to the clubhouse point area could we consider having pony rides at the stables that afternoon?  This is based on the fact that many people park at the church and are bused to the point.  We could have signs in the parking lot pointing to the barn and the rides. We would donate a portion of the proceeds to Fire and Rescue.  This will be pursued.

New Business:

1. Revenue Making Ideas:  JoAnn suggested that we might consider specialized one or two day camps directed at the more advanced riders doing things like Orienteering, Trail Class and Gymkhanas (Mounted Games).
2. Could we have a Used Tack Sale Day where we rent table usage to persons wishing to sell no longer needed riding equipment and clothing.  Discussed ways of handling this and will discuss further.

Old Business:

1. Western Riding Lessons:  Mary will be teaching beginner lessons.

Other:

1. Petting Zoo:  Mary stated she would like to look at having a small petting zoo with a few animals for the younger children to pet and be near.  Mary will draw up a plan for same to present.

A motion to adjourn was made by Stacey and seconded by JoAnne.  Motion passed.
The meeting was adjourned at 7:20 PM.  The next meeting will be held May 12th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
May 12, 2009

The meeting was called to order at 5:35 PM by Gegi Winslett, Chairman.  Present were Gegi Winslett, Stacey Berube, JoAnn Capewell, Sandra Frame, Betty Beck, Mary Tinsley, Peter Williams, and Ted Wessel.

Secretary’s Minutes:  Motion made by Stacey and seconded by JoAnn to accept the April minutes.  The motion passed.

Elections:  President:  Gegi Winslett; Vice President, JoAnn Capewell; Secretary, Sandra Frame

Boarders Comments:  None

Manager’s Report:

1. Reserves Study:  Discussed briefly, see attached report.
2. Open House:  Rather than holding an open house on May 23, it was decided to support the activities on the Fourth of July with pony rides at the stable from 9AM to 11AM and games at the point from 11AM to 3PM.  Suggested games included stick horse races, horse shoe throwing, and roping contest and a raffle. 

One motion was made by Stacey Berube and seconded by Betty Beck that the committee support an open house concept at the barn with pony rides and a booth or activity area at the point with games for the July 4th celebration. Motion passed

1. Horse Show:  Our first show made $1200. 
2. Summer Horse Camps:   To date there are 25 signed up for the seven camps.  It is still early. We need to advertise more.
3. Emergency Care Clinic went well.  The new security group indicated that they would like to have all of their members take this course.  We would hold the course here at the barn for them if they do schedule their clinic.

Old Business:

1. Dog Obedience Classes:  Ted does not have decision from legal yet.  With summer camps taking up most of the summer, dog classes will be postponed for a fall start date.  We will also hold another dog show with the fall open house.  Articles will need to go in the Lake Currents to promote the classes plus we should have some flyers to hand out where we can.
2. Petting Zoo:  May have insurance problems.  We might contact Frying Pan Park in Fairfax to get ideas on how this might be approached and if any of their animals have a petting designation. We might use local owners’ animals for a one time trial and at the fall open house.

New Business:

1. Ted reported that the law firm is drafting new boarder agreements and contracts with release of injury clauses, etc.
2. Get well cards will be sent to Sally Goodrich and Teresa Critchfield.

The meeting was adjourned at 6:45 PM.  The next meeting will be on Tuesday June 9th at 5:30 PM at the Woods Center.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
August 11, 2009

Call to Order at 5:30 PM.  A quorum was present.

Attending:  Gegi Winslett, JoAnn Capewell, Betty Beck, Stacy Berube, Sandra Frame, Mary Tinsley, Jim Walsh, Ted Wessel, Bruce Kay, Shirley Carlson and Boggs Wright.

The July minutes were approved as corrected.

A motion was made by Joanne and seconded by Betty that we cancel the proposed Labor Day Weekend Open House secondary to staffing changes and lack of an adequate number of volunteers.

Meeting adjourned at 7:19 PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
September 8, 2009

The meeting was called to order at 5:40PM.  Present were Gegi Winslett (Chairman), Betty Beck, Teresa Critchfield, Sandra Frame, Bruce Kay, Jim Walsh and Ted Wessel.

The minutes from the previous meeting were approved.

No motions were made

The meeting was adjourned at 6:55 PM.

Submitted by Sandra Frame, Secretary

Equestrian Center Committee Meeting Minutes
June 9, 2010

The meeting was called to order at 5:47 PM by JoAnn Capewell, Assistant Chairperson.  Present in addition to JoAnn were Gegi Winslett, Sandra Frame, Alicia Payne ,  Judy Flynn, Cathy Edwards and guests Virginia Fast and Bob Shope.

Minutes:  Alicia Payne moved to accept the minutes seconded by JoAnne Capewell.  The previous meeting’s minutes were approved as read.

No further motions were made.

The meeting was adjourned at 7:16 PM.  The next meeting is scheduled for July 13th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

Equestrian Center Committee Meeting Minutes
July 13, 2010

The meeting was called to order at 5:35 PM by JoAnn Capewell, Assistant Chairperson. 

Present in addition to JoAnn were Sandra Frame, Alicia Payne , Judy Flynn, Bill Nowers, Boggs Wright, Neil Buttimer and Carolyn McFarland.

Minutes:  Alicia Payne moved to accept the minutes seconded by Judy Flynn.  The previous meeting’s minutes were approved as read.
A motion to submit the revisions to the Equestrian Center Charters as discussed and outlined with Neil Buttimer was made by Alicia Payne and seconded by Sandra Frame.  Motion passed.  Final language will be distributed in August.

The meeting was adjourned at 6:55 PM.  The next meeting is scheduled for August 10th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

Equestrian Center Committee Meeting Minutes
August 10, 2010

The meeting was called to order at 5:35 PM by JoAnn Capewell, Assistant Chairperson. 

Present in addition to JoAnn were Sandra Frame, Alicia Payne , Judy Flynn, Cathy Edwards, Bill Nowers, Boggs Wright, Tom Sheridan and Bob Shope.

Minutes:  Alicia Payne moved to accept the July minutes seconded by Judy Flynn.  The previous meeting’s minutes were approved as read.

No motions were made at this meeting.

The meeting was adjourned at 6:30 PM.  The next meeting is scheduled for September14th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

 Equestrian Center Committee Meeting Minutes
September 14, 2010

The meeting was called to order at 5:30 PM by Gegi Winslett, Chairperson. 

Present in addition to Gegi were Sandra Frame, Alicia Payne , Judy Flynn, Cathy Edwards, JoAnn Capewell, Carolyn McFarland (Stables Manager), Bill Nowers (Planning), Boggs Wright (Finance), and Bob Shope.  Mr. Shope was welcomed as our new liaison to the Board. 
Absent was Judy Flynn.

Minutes:  Alicia Payne moved to accept the August minutes seconded by JoAnn Capewell.  The minutes were approved as read.

No motions were made at this meeting.

The meeting was adjourned at 6:45 PM.  The next meeting is scheduled for October 12th at the Woods Center starting at 5:30 PM.

Submitted by Sandra Frame, Secretary

The Equestrian Committee Meeting Minutes
November 9, 2010

The meeting was called to order at 5:40PM by Gegi Winslett, Chairman. 

Present at the meeting in addition to Gegi were, JoAnn Capewell, Cathy Edwards, Judy Flynn, Sandra Frame, Carolyn McFarland (Stable Manager), Bill Nowers (Planning) and Bob Shope (representing the LOWA Board). Absent were Alicia Payne due to illness and Boggs Wright (Finance) who was out of town.

The October Minutes were approved as amended.

No motions were made at this meeting.

It was decided that future meetings would be held on the second Tuesday of the month starting at 1:00PM at the ECC Building thus accommodating one of the committee member’s work schedule as well as the stables manager’s class schedule.

The meeting was adjourned at 6:34PM.  The next meeting will be held on December 14th starting at 1:00 PM at the ECC Building.

Submitted by Sandra Frame, Secretary

The Equestrian Committee Meeting Minutes
January 11, 2011

The meeting was called to order at 1:00PM by Gegi Winslett, Chairman. 

Present at the meeting in addition to Gegi were, JoAnn Capewell, Cathy Edwards, Judy Flynn, Sandra Frame, Carolyn McFarland (Stable Manager), Boggs Wright (Finance) and Bob Shope  and Pat Rowland (representing the LOWA Board). Absent were Alicia Payne due to illness and Bill Nowers (Planning)  who was out of town.

The November Minutes were approved unanimously.

No motions were made at this meeting.

The meeting was adjourned at 2:18PM.  The next meeting will be held on February 8th starting at 1:00 PM at the ECC Building.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
February 8, 2011

The meeting was called to order at 1PM by Gegi Winslett, Chairperson.

Also present were Sandie Frame, Alicia Payne, Judy Flynn, Cathy Edwards, JoAnn Capewell, Carolyn McFarland and Mary Tinsley (Stable Managers), and Bob Shope and Pat Rowland from the Board.

Absent were Bill Nowers (Planning) and Boggs Wright (Finance).

The January minutes were approved as corrected.

No motions were made at this meeting.

As there was no more business to be conducted the meeting was adjourned.  The next meeting will be on March 8, 2011 at the ECC Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
March 8, 2011

The meeting was called to order at 1PM by Gegi Winslett, Chairperson.  Also present were Sandie Frame, Alicia Payne, Judy Flynn, Cathy Edwards, JoAnn Capewell, Mary Tinsley (Stable Manager), and Bob Shope and Pat Rowland from the Board.  Absent was Bill Nowers (Planning).

The February minutes were approved as corrected.

A motion was made b Alicia Payne and seconded by Judy Flynn to commend the Equestrian Management  for their excellent work on the 20 Year Plan and to forward this Plan to the Planning Committee.

Work was done on revising the Regulations relating to the Equestrian Center and will be continued at the April meeting.

No further motions were made.

As there was no more business to be conducted the meeting was adjourned.

The next meeting will be on April 12, 2011 at the ECC Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
April 12, 2011

The meeting was called to order by Sandra Frame, Secretary in the absence of the Chairman and Assist. Chairman.  Also present were Alicia Payne, Judy Flynn, Cathy Edwards, Carolyn McFarland), Boggs Wright (Finance), Roger Anderson (Planning) and Dave McKee, Pat Rowland and Bob Shope from the Board. 

Secretary’s Report:  The minutes from the March meeting were approved as amended.

No motions were made.

As there was no further business to be conducted the meeting was adjourned.  The next meeting will be on May 10, 2011 at the ECC Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
May 10, 2011

The meeting was called to order at 1 PM by Gegi Winslett, Chairman.  Also present were JoAnn Capewell, Alicia Payne, Judy Flynn, Cathy Edwards, Sandra Frame ,Carolyn McFarland( Manager), Roger Anderson (Planning), Pat Rowland from the Board , Bill Nowers (Planning), and John Anderson, a guest. 

The April minutes were approved as corrected.

JoAnn Capewell tendered her resignation to the committee as her job has changed making it impossible for her to attend our meetings.  She was thanked for her hard work on the committee and given best wishes in her new job.

No motions were made.

As there was no further business to be conducted the meeting was adjourned.  The next meeting will be on June 14, 2011 at the ECC Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
July 12 , 2011

The meeting was called to order at 1:10 PM by Gegi Winslett, Chairman.  Also present were Alicia Payne, Sandra Frame, Cathy Edwards, Judy Flynn, Cathy Edwards, Mary Tinsley (Stable Manager), and Roger Anderson (Planning). 

Secretary’s Report:  The minutes from the June meeting were approved.
No motions were made.

As there was no further business to be conducted the meeting was adjourned at 2:40 PM.

The next meeting will be on September 13, 2011 in the conference room of the Holcomb Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
September 13, 2011

The meeting was called to order at 1:05 PM by Gegi Winslett, Chairman.

Also present were Alicia Payne, Sandra Frame, Judy Flynn, Larry Balda, Carolyn McFarland (Stable Manager), Bob Shope (Board liaison) and Roger Anderson (Member and Planning). 

Absent was Cathy Edwards due to illness.  A quorum was present.

Secretary’s Report:  The minutes from the July meeting were approved.  There was no August meeting.
No motions were made.

As there was no further business to be conducted the meeting was adjourned at 2:40 PM. 

The next meeting will be on October 11th, 2011 in the conference room of the Holcomb Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
October 11, 2011

The meeting was called to order at 1:00 PM by Gegi Winslett, Chairman. Also present were Alicia Payne, Sandra Frame, Judy Flynn, Cathy Edwards, Larry Balda, Bob Shope (Board liaison) and Roger Anderson (Member and Planning).  A quorum was present.

Secretary’s Report:  The minutes from the September meeting were approved.  There was no August meeting.
No motions were made.

As there was no further business to be conducted the meeting was adjourned at 3:20 PM.  The next meeting will be on November 8th, 2011 in the conference room of the Holcomb Building starting at 1PM.

Submitted by Sandra Frame, Secretary

Equestrian Committee Meeting Minutes
November 8, 2011

The meeting was called to order by Gegi Winslett, Chairperson. Also in attendance were Alicia Payne, Sandra Frame, Cathy Edwards, Judy Flynn, Roger Anderson (member and Planning), Mary Tinsley and Carolyn McFarland (Stable Managers).  Absent were Larry Balda and Phyllis Sarasin due to prior commitments.

Secretary’s Report:  The summary of the October meeting were read and approved following a motion by Roger Anderson with second by Judy Flynn.
No motions were made during this meeting.

The meeting was adjourned at 2:10 PM.  There will be no December meeting.  The next meeting will be held January 10, 2012 starting at 1PM in the Holcomb Building Conference Room.

Submitted by Sandra Frame, Secretary