Clubhouse Committee Meeting Minutes

Clubhouse Committee Minutes
Wednesday, July 11, 2007

I.   Meeting was called to order by Chairman Doan at 1:00pm.

A.  A motion by McKee, seconded by Rainey to approve the agenda was passed.

B.  A motion by McKee, seconded by Wright, to approve the minutes was passed. 

C & D.  Members, liaisons and guests were introduced.

II.  General Manager Report.  GM was not present.    

III. Clubhouse Manager Report.

Assistant Manager Fieber passed out the Clubhouse Recap for entire month of June which is attached.

He gave a report concerning July 7. The restaurant was open 5 hours. They served 401 covers and brought in $7,092.56. In the morning the doors were unlocked prematurely and the bathrooms were overused. The Manager and Assistant Manager had to clean up the bathrooms before they opened for business. It was suggested that we need better communication with Security for next year and an increased number of portable toilets placed outside. F&R is responsible for getting those facilities and Joey had requested that they rent 20-30. We only saw about 4. F&R totally handled food prior to Clubhouse opening with cooperation from Clubhouse Management for ordering food from Sisco.

N. Buttimer stated that the “reefer” is not detailed in the Reserve Study so money is not earmarked specifically for that refrigeration unit.  A motion was made by C Buttimer that we recommend to the GM to request that the BOD authorize the expenditure of funds at the next Board meeting to repair/replace the reefer unit. Seconded by Wright.  Motion passed.

IV. Chairman’s Report: 

A.  Wright volunteered to do 4-5 ballot boxes and place them in convenient areas for the boat parade.  It was suggested that he contact the Activity and Wellness Director to get teen volunteers to hand out ballots.  Eldon and Louisa Rucker will count the ballots.

B.  Maintenance is still investigating hood vent shutdowns and how to prevent them. 

C.  Committee members still have questions about the Woods Center food service operation and the implications for the Clubhouse restaurant.  The Woods Center is not in our charter but where is it addressed?  Are there potential conflicts for the future?

V.  Committee Reports: 

A.  No publicity report
B.  Chairman Doan has checked with Manager and she is still pleased with decorations done by the CH committee.

VI. Old Business: 

A.  An updated address list was emailed to committee and copies are available.

B.  Sub-committee submitted their suggested changes to the CH Regulations. Additional suggestions were made and discussed. On a motion by Wright, seconded by Rainey he moved we accept the suggested changes with additions by committee. Motion passed.  Suggested changes are attached. This will be forwarded to the GM and then to the Rules Committee and the Board.

C.  McKee pointed out that before we can have the Charter which we reviewed and changed in April, posted on the webpage that a sentence should be omitted if it is in our charter.  The sentence is:  "No new or replacement capital requests will be approved unless they are in the Master Plan."  The clubhouse committee does not approve any capital request. (They request or recommend.) And the LOWA BOD can approve capital request independent of the Master Plan.  Therefore the sentence was meaningless.  This same sentence is being removed from other committees' charters.  The reason for the following "motion to remove" was to make it easier for the GM's staff.  McKee made a motion to remove the sentence, seconded by Rainey.  Motion passed.          

D.  Report on the Committee Chair Luncheon sponsored by the LOWA Board was delayed until next month because Buresh attended the luncheon as Vice-Chairman and is absent today.

VII. New Business:

A.  Chairman Doan will be working on the Annual Report to the Board.  It is due August 2 and covers activities of the committee.  McKee will send a copy of the guidelines to Doan since he did not receive them. 

B.  Open Forum: 
N. Buttimer stated that the Community Center Regulations have been forwarded to the Rules Committee. Wright voiced continuing frustration that costs, for the operation of the Clubhouse restaurant, are still not available.

Meeting was adjourned at 2:30pm on a motion by Buttimer and seconded by McKee.
     
Respectfully submitted,

Connie Buttimer, Secretary
Minutes were approved, with changes at the August 8, 2007 meeting.

Clubhouse Committee Minutes
Wednesday, August 8, 2007

Members Present                  Members Absent                   Guests
Gayle Buresh                            Dorothy Lohr, Alternate            Doug Rogers, LOWA Board President
Connie Buttimer                        Chuck Schulle, Alternate           Eldon Rucker, LOWA Board                          
Bob Doan                                Betsy Wilson, Alternate            Neil Buttimer,   LOWA Finance Committee
Dave McKee                                                                           Nick Duy        
Henry Boggs Wright                                                                 Bruce Kay                   
Pete Rainey, Alternate
Ginny Thoms, LOWA BOD Liaison
Joey Welsh, Clubhouse Manager

I.  Meeting was called to order at 1pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Buresh.
B.  Minutes were approved on a motion by McKee, seconded by Buresh with the deletion of the explanation in parenthesis on VI, C.
C & D.  Members and guests were introduced.

II. No GM or AGM was present.

III. Clubhouse Manager Report: 

Joey reported that sales for July were $112,225, with an average of 307 meals compared with 173 last year.  June sales were $113,842 with an average of 360 meals compared with 165 last year.  May sales were $110,000 with an average of 294 meals compared with 141 last year.  For the first 8 days of August we have sales of $18,219. 

$4,283 has been spent to repair the walk-in.  $8,127 has been charged by maintenance for repairs, some of which have nothing to do with the restaurant operation.

Neil Buttimer passed out Profit/Loss statements from the controller. He pointed out that it is time to separate the costs associated with the restaurant function from costs for community use of the building.  McKee offered to draft a resolution to ask the GM to accomplish this.  He will bring that resolution to the next meeting.

115 people are signed up for the upcoming Luau.

IV. Chairman’s Report:        

A.  Lighted Boat Parade:  Wright reported that he will provide ballot boxes and has contacted Linda Ogletree to help him.  Marthe Hoffman will make the program and Holcomb will print it.
B.  Chairman Doan explained the new rules for minutes as directed by the Communications Committee.

V.  Committee Reports:  Buresh will get an article out about the Luau.
       
VI. Unfinished Business:     

A.  LOWA Regulation Changes. On a motion by McKee seconded by Wright and passed, the new regulation about cell phones was deleted. The amended, proposed regulations were then approved on a motion by McKee, seconded by Wright. (This will be forwarded to the GM and then to the Rules Committee and the Board.)

B.  No report from Planning Committee

C.  Hood System and fans have been worked on and maintenance will do more extensive work in January. The kitchen AC was repaired on Sunday and another will be repaired on Monday.

D.  Joey reported that there will be no conflict of menu offerings with the Woods Center.

VII. New Business:        

A.  Chairman Doan reported that the Annual Report was submitted to the General Manager.

B.  We will delay the discussion on Clubhouse Point rules and regulations until we research and speak to the General Manager about them

C.  Open Forum:
      Wright wanted to stress that he would like timely reporting of P & L.

      Thoms wanted to state that she has enjoyed her time as Liaison and pointed out we will have a new liaison in September.

      Duy requested that the Clubhouse Manager consider opening up for major holidays such as Memorial Day and Labor Day. 

     Kay asked if Sunday Brunch could begin earlier and was told that was not possible at this time.

     N Buttimer wanted to warn that when revenues go up at the Clubhouse, members often think that the subsidy will drop drastically. That is not always the case when you consider the increased cost of goods and the need for additional staff.

     Rainey wanted to emphasize that Quality is the most important thing to consider when serving our members.
           
Meeting was adjourned at 2:35pm on a motion by Rainey, seconded by Wright.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, September 12, 2007

I.  Meeting was called to order at 1pm by Chairman Doan

A. Agenda was approved on a motion by McKee, seconded by Buttimer.
B. Minutes were approved on a motion by McKee, seconded by Shulle
C. Chairman Doan informed us that Dottie Lohr has resigned from the committee.
D. Guest was welcomed.

II. No GM or AGM was present.

III. Clubhouse Manager Report: Manager Welsh gave us some comparative figures:

--> A new menu will be out for the Fall season which will include more comfort foods

--> A football package has been purchased for the TVs. Football Sunday will run from 5-9pm with Happy Hour running from 5-6pm. Typical football watching food will be offered--chili dogs etc.

--> Lunch will continue on Saturday and Sunday for the remainder of the year.

--> Welsh reported that the staff had a cleaning day which brought up the subject of a cleaning contract. Chairman Doan will research the budget to see if there is a line item for a cleaning contract.

--> Handicapped parking signs had to be added to the Expectant Mother spots due to many complaints. The Committee noted that many staff cars are parked along the side road, near the service entrance and would like to investigate if they could be turned into handicapped parking.

--> Baby changing tables will be added to the restrooms to accommodate the increased number of young families using the clubhouse.

--> Chairman Doan will talk with the General Manager about Jonas upgrades to get food and beverage costs.

--> Presidential Room and Hallway furniture needs to be replaced. Welch will check to be sure replacement money is in an upcoming budget. Members of the Committee suggested that we at least try to clean some of the upholstered furniture until it can be replaced.

--> The Luau was a sell-out and everyone had a very good time.

--> Octoberfest will be on October 12th from 6-10pm. $25+ tax +gratuity

--> Thanksgiving will be held from 11am-3pm with normal fare at several food stations. $26.95

IV. Chairmans Report:
Since there were problems of coordination with the different elements for all the festivities, the Committee discussed the need for an overall chairman for the Lighted Boat Parade next year.

V. Committee Reports: Buttimer noted that it was time to change the decorations in the Clubhouse to a more Fall theme.

VI. Unfinished Business:

A. LOWA Regulation Changes. Chairman Doan will get together with the General Manager to look over our changes and then submit them to the Rules Committee.

B. Our charter is incorrect on the LOWA web page and Chairman Doan will also check on this.

VII. New Business:

A. We held a lengthy discussion about the possibility of creating two Clubhouse Operations Centers.  We agreed to continue researching this idea, but need time to see how Doug & Joey Welsh work out the details for now.  It was suggested that perhaps Doug Welsh could attend our next meeting to discuss this with us so we can determine if we need to keep researching this.

B. Clubhouse Point Rules and Regulations was delayed until we get some input from the GM.  We still have concerns about groups wanting to use the same space at the same time, especially when weddings are scheduled to take place on the Point.  For now signs may be the best way to inform people that the area will be used for a wedding.

C. Open Forum: Buttimer noted that Treats On The Point will be on October 27th and the timing has not been determined. Lake Youth Foundation wants to plan a Spooky Walk in conjunction with the Treats because the Equestrian Center is not having their Haunted Barn.

Meeting was adjourned at 2:50pm on a motion by Wright, seconded by Schulle.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, October 10, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved with an addition of IV. E.  Low Regulations, on a motion by McKee, seconded by Buresh.

B.  Minutes were approved with a change to the fourth bullet to say, Lunch will continue on Saturday and Sunday for the remainder of the year, on a motion by McKee, seconded by Buresh.

C.  No new members were present.

D.  Doug Welsh was attending to brief us on the Proposed FY08 Clubhouse Operational Budget.

II.  No GM was present.

III. Clubhouse Manager Report: 

A.  Chef Tori is no longer employed.  Chef Nick, who has been in charge of daily meals, will be the head Chef, John will be the Assistant to the Chef and Frank will continue to work the banquets.
B.  All the leather chairs are back and repaired.  Joey has been instructed to use Gorilla Glue on any other breaks.  Director Kay suggested she should get those instructions in writing.  Seven umbrellas are broken and we will get replacements.
C.  Furniture replacement for the President’s room is in the 2007/2008 budget.  For now the furniture will be cleaned.
D.  Octoberfest was very successful with about 170 attendees.
E.  Handicapped parking will be increased to 7 normal spots and 4 dockside spots.
F.  The committee suggested that no parking signs be put up out front because so many people are parking in non-marked spots.  Joey will check with John Bailey & Security.
G.  Joey suggested we discontinue looking into the two lines of expense and encouraged us to attend the meeting with the Finance Committee on the Proposed Budget scheduled for the 24th.
H.  Comparative numbers for September were:
                                                    

	Sept 2006	Sept 2007
Sales	$43,105	$91,026
Average meals/day	133	261
Average cost of meals	$14.61	$17.45

I.  Doug Welsh went over the Proposed FY08 Clubhouse Operational Budget
J.  Doug asked the committee to think about creating a new fee structure that would encourage members to spend a minimum amount each month.

IV. Chairman’s Report: 

A.  The GM and Ed Hoffman will each provide a list of activities for the Lighted Boat Parade.       moved that the Clubhouse Committee should coordinate the Lighted Boat Parade and Buresh seconded the motion.  Motion Passed.
B.  Clubhouse management is not using the money set aside for the cleaning contract but doing the cleaning “in-house”.
C.  Jonas upgrades were not discussed.
D.  Chairman Doan has taken care of the Charter corrections and it should be on the LOWA website.
E.  The Rules Committee has received our recommended changes to the Regulations concerning the Clubhouse and new regulations for Clubhouse Point.

V.  Committee Reports: 

Buresh asked for any suggestions or ideas for publicity in the Lake Currents.

VI. Old Business: 

A. Reported under Chairman Reports.
B. Treats on the Point are scheduled for Saturday, October 27 from 7pm-8pm.
C. The Lake Youth Foundation is sponsoring a “Spooky Walk” in the lower level of the clubhouse on Saturday, October 27 from 7pm-9pm.  Entrance will be on the lakeside.

VII. New Business: 

A. McKee is on an LOWA committee to look into establishing member cards with magnetic strips at LOW.  He briefed us about the various considerations.
B. A member has requested that we check all attendees to the Christmas Party to be sure they are members.  After discussion, we concluded that there is not a sufficient problem with “gate crashers” to prompt any action.
C. Chairman Doan reminded that the 2008-2009 Capital Request will be coming up soon.
D. Open Forum:
     We discussed the last Newcomer Reception. Joey suggested that it be held only twice a year because of slow home sales. The committee would like to be reminded by the office sending out invitations well in advance.

Meeting was adjourned at 3:15pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, November 14, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, November 14, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan       

A.  Agenda was approved with an addition, on a motion by McKee, seconded by Buresh.
B.  Minutes were approved with a change to III. C. which should read 2007/2008 Budget, on a motion by McKee, seconded by Buresh.
C.  Joan Harteveld was introduced as a new member. 
D.  All guests present were LOWA Board members.

II.  No GM was present.

III. Clubhouse Manager Report: 

A.  Sales Figures for all of November 2006 as compared to 2007 mid November.
      2006--$37,704.09      2007--$34,955.00
B.  Joey is getting good feedback on the new menu.
C.  Thanksgiving will be 1 seating from 11am-3pm.  225 have signed up with a cap of 300.  Price is $26.95+tax and gratuity.
D.  Dinner with Santa will be held on December 2 from 5-8pm as a Pasta Bar.  Expect 50-60 guests.
E.  Association Party will be held December 9 from 1-4pm.  $10,000 is budgeted for food.  A sheet was passed for help with coats, greeting and guest sign ups.
F.  New Year’s Eve Party theme will be “40 Years And Counting” and will run from 6:30pm to 12:30am.  Cost is $75 per person, pre-paid, non-refundable.  The committee discussed and gave suggestions for the timing of events for the evening.
G.  New Banquet and Club Menus will be in effect in January.
H.  Clubhouse will be closed from January 1-15 for cleaning and maintenance.
I.    Comparative numbers for October were:

J.  Football package weekends are drawing a small but sincere crowd.
K.  Lunches are not bringing in many customers.

       
IV. Chairman’s Report: 
Chairman Doan still does not have any list of activities for the Boat Parade.  It was suggested that a workshop be scheduled to interest and educate first time lighted boat participants.

V.  Committee Reports: 
Chairman Doan commended Gayle Buresh on her good work with publicity.
       
VI. Old Business: 

A. C. Buttimer reported that Treats on the Point and a Spooky Walk attracted over 600 children as well as many parents and grandparents. 
B. The LOWA Christmas Party was discussed under Clubhouse Manager report.
C. McKee reported that the member cards are still in discussion.

VII. New Business: 

A. Rainey noted that some of the lighting in front of the Clubhouse is out. 

B. C. Buttimer and McKee noted that, with winter approaching, walking up, and even more so, down the driveway is hazardous and that a walkway would be helpful to many who find the stairs difficult.  C. Buttimer moved that the General Manager should look into safety concerns, particularly better lighting of the existing pathway to the clubhouse and construction of a terraced walkway next to the driveway for additional access to the clubhouse from the parking lot, seconded by McKee.  Motion passed.

C. Buresh noted that the sewer gas smell is bad again outside the clubhouse.  Buresh moved that we request the General Manager to take official action to express our concern to RSA and for them to address the problem, seconded by McKee.  Motion passed.

D.  Wilson noted that the Clubhouse is not a popular “summer destination” for boaters and perhaps we could add revenue by offering food and drinks near the dock.

Meeting was adjourned at 2:35pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, December 12, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, December 12, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Buresh.

B.  Minutes were approved with a change to III. A., which should read “all of November 2006”, on a motion by McKee, seconded by Buresh.

C.  No new members were present.

D.  No guests were present.

II. No GM was present.

III. Clubhouse Manager Report: 

A.  Sales Figures for all of 2006 as compared to 2007 mid December.
2006--$37,704.09      2007--$69,131.00
B.  The clubhouse budget is $290,000.00 to the positive.
C.  The dinner with Santa had 186 guests and was a big hit.
D.  New Year’s Eve already has 150 participants and the number will be limited to 200.
E.  Saturday lunches will be discontinued after New Year’s Eve, but will be back in early April.
F.  To-go orders need a parking place for pick-up—response is good with about three per night.
G.  Sunday lunch and dinner is still bringing in members and will resume January 20th.
H.  The last day of operation is January 1st and will open again on Wednesday the 16th of January.
I.  Winter decorations will be put up for the January opening.
J.  New catering menus will be available before closing in January.
K.  The Association Christmas Party was a big success.  The two bars brought in about $700.00.

IV. Chairman’s Report: 

A.  Chairman Doan reported that he still has no guidance for the Lighted Boat Parade.  A suggestion was made that a “kick-off” meeting should be held in March with workshops to follow.

B.  Chairman Doan reported that the motion for a walkway has been considered by the GM.  Maintenance Supervisor, Elton Rupe is costing out a walkway and may be able to construct it for under $3,000.

C.  Outside lighting was out at the Marine Club Ball because of the time change and the timers have now been adjusted.  Also one of the top lights is damaged.  Rainey responded that we still need spotlights on the portico or in the trees to provide additional lighting.

D.  Buttimer reported that the GM will contact RSA to encourage them to clean out the air filters more often.  He also said that sometimes when they do clean them THAT causes an odor by stirring up the filter material.

E.  At the Christmas Party it was noted that much more handicapped parking was needed.  The GM has discussed this with Chairman Doan and they will mark off 25-30 spaces at the next big event, such as the Marine Corp Ball or Christmas Party and provide golf cart shuttle service by staff.

F.  The signs in the handicapped area will be changed again because some handicapped members did not understand that two of the spaces are for EITHER handicapped or pregnant/young mothers with children.

V.  Committee Reports: 
Gayle Buresh will have an article in the Lake Currents about the Christmas Party with pictures.
 
VI. Old Business: 

A. The 2008 budget will be discussed again at the December 19th Board Workshop.  We noted that there is still $4,300 in the budget for furniture.
B.  The Christmas Party was discussed during the Chairman’s report.
C.  McKee reported that there was no news about the magnetized member cards.

VII. New Business: 
A. The clubhouse will be closed during our regularly scheduled January meeting.  A quorum will not be available in February so we decided to hold our January meeting on the 23rd and not hold a February meeting.  We will go back to the regular schedule on March 12th. 
B.In open forum we discussed the surcharge for sour cream as well as why some members only show up for the Christmas Party and do not support the Clubhouse during the rest of the year.
 
Meeting was adjourned at 2:00pm on a motion by Boggs, seconded by Buresh.

Next meeting is Wednesday, JANUARY 23, at 1:00pm. No meeting in February

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, January 23, 2008

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Schulle.

B.  Minutes were approved with a change to III. E., which should read “discontinued after New Year’s Eve,” and VI. A. change $43,000. to $4,300, on a motion by McKee, seconded by Wright.

C.  No new members were present.

D.  Bruce Kay, LOWA Board, was present.

II. No GM was present.

III. Clubhouse Manager Report

A.  Sales Figures for December 2006 as compared to December 2007.
      2006--$46,740           2007--$72,662
      3,506 total month’s covers for December
      $20.72 is the average check per person.

B.  The first 5 days of 2008 figure is $9,507.00.

C.  Valentine’s Day dinner will cost $24.95 and has a great menu.

D.  Painting has been accomplished in the hallway and new artwork has been hung. 

E.  The clubhouse was burglarized during the two week closure.  The glass in the door to the serving area leading to the deck was broken and 27 bottles of liquor was stolen. The Sheriff has investigated and has a suspect. 

F.  Sunday brunch is tremendously popular.

G.  The New Year’s Eve party was a great success with 185 people attending. 

H.  Two leather couches have been ordered for the hallway.  Our cleaner did not recommend cleaning the upholstered furniture in the President’s room. The committee noted that we need nicer furniture in that room.  $3,400 will be available from the new budget in May for furniture and we recommended that the upholstered look seems more appropriate for that room.

IV. Chairman’s Report

A.  Chairman Doan has a Planning Chart for the Lighted Boat Parade.  We were asked to review it and come back with suggestions before the next meeting.  We tentatively selected August 23 as the date for the event.  Doan will coordinate with the Ski Team to see if that date is acceptable.

B.  Chairman Doan reported that Elton Rupe is still costing out a walkway up the hill to the clubhouse.

C.  Chairman Doan has had more discussion with the GM about lighting the walkway and adding lighting from above the walkway.

V.  Committee Reports  No Report
       
VI. Old Business

A. There are no improvement funds assigned to the clubhouse in the 2008 Capital Budget. The committee discussed the need for a request for funding in the 2009 Budget.

VII. New Business

A. We will not have a February meeting, but will meet next on March 12.
B.Open Forum

Buttimer/Schulle noted that some members have complained that the downstairs is not as clean as it should be.  Buttimer suggested that wall paint, new chairs, new window treatments and cleaner floors would be a big improvement and funds should be put into the 2009 budget for a facelift.

McKee suggested that the Committee should attend the 2009 Capital Budget hearings in support of the Clubhouse submissions.

Wilson noted that the funds for a golf cart rental or lease should be put into the 2009 Capital Budget.

Buttimer asked if there was going to be a Super Bowl event.  There will not be anything because the game is played so late in the day.  But the clubhouse will be open for Sunday dinner.

Kay asked if the Take-Out is being used. Joey explained that it is slow, but is a service to the community.

Meeting was adjourned at 2:36pm on a motion by Boggs, seconded by Buttimer.

Next meeting is Wednesday, March 12, at 1:00 pm. No meeting in February.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, March 12, 2008

I.  Meeting was called to order at 1:00pm by Chairman Doan
        A.  Agenda was approved on a motion by McKee, seconded by Buresh.
        B.  Minutes were approved with a change to III. H., delete the word green, on a motion by McKee, seconded by Wright.
        C.  Margaret Darby was introduced as a new Alternate Member.
        D.  Jeff Flynn, LOWA Board, was present.

II. Ted Wessel, LOWA Assistant General Manager for Operations, was introduced.

III. Clubhouse Manager Report: 

A.  Sales Figures for January 2008 were $22,738 for only two weeks of operation—no figures are available for 2007 because clubhouse was closed all of January 2007.
      February comparisons are
      2007: $49,722            2008: $55,522 
B.  CH Manager noted that they are now competing with their own figures from 2007.
C.  They will strive to reach the non-attendees from the past year to boost patronage.
D.  It will be a bad year in the entire restaurant industry. 
E.  We discussed ideas such as using coupons, channel 18, the webpage; offering more specials; and attracting younger families by working with the Preschool or other group for babysitting.
F.  Plaques have been returned to the entrance walls.
G.  New artwork has been hung in the designated area.
H.  Saturday lunches will begin in May
I.    116 are signed on for St. Patrick’s Party.  88 are signed on for Easter Brunch.

IV. Chairman’s Report: 

A.  Chairman Doan will arrange to drop Pargul Lloyd from the roster because she has never attended a meeting and has not responded to phone calls.

V.  Committee Reports: 
        Gayle Buresh will write an article for the Lake Currents.
       
VI. Old Business:  None discussed

VII. New Business: 

A. Doug Welsh introduced a Master Plan Draft.  We discussed many issues brought out by this draft document.  Doug will check the figures and submit another copy to the committee before it is presented to the Planning Committee.  The Restaurant operation is the responsibility of the Contractor, but the committee is still responsible for recommendations concerning the building.  We will further discuss the future planning for the building.
B. We discussed golf cart transportation for Association sponsored events.  The cost of an 8-person golf cart is $170/month plus a fee for the driver.
C.Open Forum:
     Buresh requested that earlier notification of the Newcomer Reception be given to the committee.
Buttimer mentioned that the downstairs needs a “facelift” such as wall paint, new chairs & tables, new window treatments and cleaner floors.
McKee requested that the Clubhouse be more open to “casual dining”.

Meeting was adjourned at 2:40pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, April 9, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, June 11, 2008

Members Present                  Members Absent                   Guests
Gayle Buresh                            Pete Rainey                              Don Walters, Planning Committee Chair
Connie Buttimer                        Bill Wilson, BOD Liaison
Bob Doan
Margaret Darby
Joan Harteveld
Dave McKee
Doug Rogers
Chuck Schulle                         
Henry Boggs Wright
Ted Wessel, AGM

I.  Meeting was called to order at 1:00pm by Chairman Doan
        A.  Agenda was approved on a motion by McKee, seconded by Wright.
          B.  Minutes were approved as read, on a motion by McKee, seconded by Wright.
C.  Don Walters, Planning Committee Chairman was introduced as a guest.

II. Assistant General Manager for Operations Report:
        A.  The upcoming budget was discussed.  Darby had a handout from the Planning committee that showed which items we requested were left in the budget.  Capital expenditure requests will go next to the BOD and then to the Finance Committee.  Copy attached—Prioritized recommendations.
        B.  The AGM then reported that $57,000 was in the 2008 budget for repairs to the clubhouse.  Deck sealant and flashing should help the leak to downstairs.  Maintenance cleared out items under the deck, cleaned the downstairs and painted woodwork.  One window sill is rotted and should be replaced. 
        C.  The ballroom floor will be refinished on a date to be determined.
        D.  The AGM is a member of the Quality Management Council which has been established.  They will first start a mapping process of cost centers then look into the committee charters.  Maintenance will be the first cost center for examination. 

III. Clubhouse Manager Report: 
      In the absence of the Clubhouse Manager the AGM announced that Joey and Doug Welsh are negotiating a contract to run the Woods Center.  We will need to update our charter to include the snack bar as part of our advisory role.  Buttimer mentioned that when we look at our charter again, perhaps we should increase the number of full members since we have so many alternates.

IV. Chairman’s Report: 
A.  Chairman Doan reported that the Charter and Regulations are correct on the web page.
B.  We were reminded that the Newcomer Reception will be held on Friday, June 27, at 5:30-6:30pm.  Committee members are invited to attend.

V.  Committee Reports: 
            Buresh reported that she had no article planned but the Communications Committee has shot some commercials for the clubhouse and they are running on Channel 18.       

VI. Old Business: 
A.  We discussed the lighted boat parade and thoughts for increasing the number of participants.  Buttimer was asked to call previous entries and encourage them to participate.  We will plan some workshops but not until after the July 4th festivities are over.
B.  Darby had some survey information from the Planning Committee.  Copy following minutes.
C.  We continue to discuss parking problems with no resolution.  Wilson suggested using the basketball court for parking and was wondering how much use it gets as a basketball court.

VII. New Business: 
        A.  No new business
        B.  Open Forum:
            McKee expressed concern that the walkway up the hill was not approved in the capital requests.

Meeting was adjourned on a motion by McKee, seconded by Wright at 2:25pm.

Next meeting is Wednesday, July 9, at 1:00pm.

Note:  When bringing handouts to meeting, please be sure to give a copy to the Secretary so details can be included in the minutes or better yet, an electronic copy emailed to be included.  THANKS

Submitted by Connie Buttimer, Secretary

Survey information

Clubhouse Prioritized Recommendations for Master Plan