Clubhouse Committee Meeting Minutes

Clubhouse Committee Minutes
Wednesday, July 11, 2007

I.   Meeting was called to order by Chairman Doan at 1:00pm.

A.  A motion by McKee, seconded by Rainey to approve the agenda was passed.

B.  A motion by McKee, seconded by Wright, to approve the minutes was passed. 

C & D.  Members, liaisons and guests were introduced.

II.  General Manager Report.  GM was not present.    

III. Clubhouse Manager Report.

Assistant Manager Fieber passed out the Clubhouse Recap for entire month of June which is attached.

He gave a report concerning July 7. The restaurant was open 5 hours. They served 401 covers and brought in $7,092.56. In the morning the doors were unlocked prematurely and the bathrooms were overused. The Manager and Assistant Manager had to clean up the bathrooms before they opened for business. It was suggested that we need better communication with Security for next year and an increased number of portable toilets placed outside. F&R is responsible for getting those facilities and Joey had requested that they rent 20-30. We only saw about 4. F&R totally handled food prior to Clubhouse opening with cooperation from Clubhouse Management for ordering food from Sisco.

N. Buttimer stated that the “reefer” is not detailed in the Reserve Study so money is not earmarked specifically for that refrigeration unit.  A motion was made by C Buttimer that we recommend to the GM to request that the BOD authorize the expenditure of funds at the next Board meeting to repair/replace the reefer unit. Seconded by Wright.  Motion passed.

IV. Chairman’s Report: 

A.  Wright volunteered to do 4-5 ballot boxes and place them in convenient areas for the boat parade.  It was suggested that he contact the Activity and Wellness Director to get teen volunteers to hand out ballots.  Eldon and Louisa Rucker will count the ballots.

B.  Maintenance is still investigating hood vent shutdowns and how to prevent them. 

C.  Committee members still have questions about the Woods Center food service operation and the implications for the Clubhouse restaurant.  The Woods Center is not in our charter but where is it addressed?  Are there potential conflicts for the future?

V.  Committee Reports: 

A.  No publicity report
B.  Chairman Doan has checked with Manager and she is still pleased with decorations done by the CH committee.

VI. Old Business: 

A.  An updated address list was emailed to committee and copies are available.

B.  Sub-committee submitted their suggested changes to the CH Regulations. Additional suggestions were made and discussed. On a motion by Wright, seconded by Rainey he moved we accept the suggested changes with additions by committee. Motion passed.  Suggested changes are attached. This will be forwarded to the GM and then to the Rules Committee and the Board.

C.  McKee pointed out that before we can have the Charter which we reviewed and changed in April, posted on the webpage that a sentence should be omitted if it is in our charter.  The sentence is:  "No new or replacement capital requests will be approved unless they are in the Master Plan."  The clubhouse committee does not approve any capital request. (They request or recommend.) And the LOWA BOD can approve capital request independent of the Master Plan.  Therefore the sentence was meaningless.  This same sentence is being removed from other committees' charters.  The reason for the following "motion to remove" was to make it easier for the GM's staff.  McKee made a motion to remove the sentence, seconded by Rainey.  Motion passed.          

D.  Report on the Committee Chair Luncheon sponsored by the LOWA Board was delayed until next month because Buresh attended the luncheon as Vice-Chairman and is absent today.

VII. New Business:

A.  Chairman Doan will be working on the Annual Report to the Board.  It is due August 2 and covers activities of the committee.  McKee will send a copy of the guidelines to Doan since he did not receive them. 

B.  Open Forum: 
N. Buttimer stated that the Community Center Regulations have been forwarded to the Rules Committee. Wright voiced continuing frustration that costs, for the operation of the Clubhouse restaurant, are still not available.

Meeting was adjourned at 2:30pm on a motion by Buttimer and seconded by McKee.
     
Respectfully submitted,

Connie Buttimer, Secretary
Minutes were approved, with changes at the August 8, 2007 meeting.

Clubhouse Committee Minutes
Wednesday, August 8, 2007

Members Present                  Members Absent                   Guests
Gayle Buresh                            Dorothy Lohr, Alternate            Doug Rogers, LOWA Board President
Connie Buttimer                        Chuck Schulle, Alternate           Eldon Rucker, LOWA Board                          
Bob Doan                                Betsy Wilson, Alternate            Neil Buttimer,   LOWA Finance Committee
Dave McKee                                                                           Nick Duy        
Henry Boggs Wright                                                                 Bruce Kay                   
Pete Rainey, Alternate
Ginny Thoms, LOWA BOD Liaison
Joey Welsh, Clubhouse Manager

I.  Meeting was called to order at 1pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Buresh.
B.  Minutes were approved on a motion by McKee, seconded by Buresh with the deletion of the explanation in parenthesis on VI, C.
C & D.  Members and guests were introduced.

II. No GM or AGM was present.

III. Clubhouse Manager Report: 

Joey reported that sales for July were $112,225, with an average of 307 meals compared with 173 last year.  June sales were $113,842 with an average of 360 meals compared with 165 last year.  May sales were $110,000 with an average of 294 meals compared with 141 last year.  For the first 8 days of August we have sales of $18,219. 

$4,283 has been spent to repair the walk-in.  $8,127 has been charged by maintenance for repairs, some of which have nothing to do with the restaurant operation.

Neil Buttimer passed out Profit/Loss statements from the controller. He pointed out that it is time to separate the costs associated with the restaurant function from costs for community use of the building.  McKee offered to draft a resolution to ask the GM to accomplish this.  He will bring that resolution to the next meeting.

115 people are signed up for the upcoming Luau.

IV. Chairman’s Report:        

A.  Lighted Boat Parade:  Wright reported that he will provide ballot boxes and has contacted Linda Ogletree to help him.  Marthe Hoffman will make the program and Holcomb will print it.
B.  Chairman Doan explained the new rules for minutes as directed by the Communications Committee.

V.  Committee Reports:  Buresh will get an article out about the Luau.
       
VI. Unfinished Business:     

A.  LOWA Regulation Changes. On a motion by McKee seconded by Wright and passed, the new regulation about cell phones was deleted. The amended, proposed regulations were then approved on a motion by McKee, seconded by Wright. (This will be forwarded to the GM and then to the Rules Committee and the Board.)

B.  No report from Planning Committee

C.  Hood System and fans have been worked on and maintenance will do more extensive work in January. The kitchen AC was repaired on Sunday and another will be repaired on Monday.

D.  Joey reported that there will be no conflict of menu offerings with the Woods Center.

VII. New Business:        

A.  Chairman Doan reported that the Annual Report was submitted to the General Manager.

B.  We will delay the discussion on Clubhouse Point rules and regulations until we research and speak to the General Manager about them

C.  Open Forum:
      Wright wanted to stress that he would like timely reporting of P & L.

      Thoms wanted to state that she has enjoyed her time as Liaison and pointed out we will have a new liaison in September.

      Duy requested that the Clubhouse Manager consider opening up for major holidays such as Memorial Day and Labor Day. 

     Kay asked if Sunday Brunch could begin earlier and was told that was not possible at this time.

     N Buttimer wanted to warn that when revenues go up at the Clubhouse, members often think that the subsidy will drop drastically. That is not always the case when you consider the increased cost of goods and the need for additional staff.

     Rainey wanted to emphasize that Quality is the most important thing to consider when serving our members.
           
Meeting was adjourned at 2:35pm on a motion by Rainey, seconded by Wright.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, September 12, 2007

I.  Meeting was called to order at 1pm by Chairman Doan

A. Agenda was approved on a motion by McKee, seconded by Buttimer.
B. Minutes were approved on a motion by McKee, seconded by Shulle
C. Chairman Doan informed us that Dottie Lohr has resigned from the committee.
D. Guest was welcomed.

II. No GM or AGM was present.

III. Clubhouse Manager Report: Manager Welsh gave us some comparative figures:

--> A new menu will be out for the Fall season which will include more comfort foods

--> A football package has been purchased for the TVs. Football Sunday will run from 5-9pm with Happy Hour running from 5-6pm. Typical football watching food will be offered--chili dogs etc.

--> Lunch will continue on Saturday and Sunday for the remainder of the year.

--> Welsh reported that the staff had a cleaning day which brought up the subject of a cleaning contract. Chairman Doan will research the budget to see if there is a line item for a cleaning contract.

--> Handicapped parking signs had to be added to the Expectant Mother spots due to many complaints. The Committee noted that many staff cars are parked along the side road, near the service entrance and would like to investigate if they could be turned into handicapped parking.

--> Baby changing tables will be added to the restrooms to accommodate the increased number of young families using the clubhouse.

--> Chairman Doan will talk with the General Manager about Jonas upgrades to get food and beverage costs.

--> Presidential Room and Hallway furniture needs to be replaced. Welch will check to be sure replacement money is in an upcoming budget. Members of the Committee suggested that we at least try to clean some of the upholstered furniture until it can be replaced.

--> The Luau was a sell-out and everyone had a very good time.

--> Octoberfest will be on October 12th from 6-10pm. $25+ tax +gratuity

--> Thanksgiving will be held from 11am-3pm with normal fare at several food stations. $26.95

IV. Chairmans Report:
Since there were problems of coordination with the different elements for all the festivities, the Committee discussed the need for an overall chairman for the Lighted Boat Parade next year.

V. Committee Reports: Buttimer noted that it was time to change the decorations in the Clubhouse to a more Fall theme.

VI. Unfinished Business:

A. LOWA Regulation Changes. Chairman Doan will get together with the General Manager to look over our changes and then submit them to the Rules Committee.

B. Our charter is incorrect on the LOWA web page and Chairman Doan will also check on this.

VII. New Business:

A. We held a lengthy discussion about the possibility of creating two Clubhouse Operations Centers.  We agreed to continue researching this idea, but need time to see how Doug & Joey Welsh work out the details for now.  It was suggested that perhaps Doug Welsh could attend our next meeting to discuss this with us so we can determine if we need to keep researching this.

B. Clubhouse Point Rules and Regulations was delayed until we get some input from the GM.  We still have concerns about groups wanting to use the same space at the same time, especially when weddings are scheduled to take place on the Point.  For now signs may be the best way to inform people that the area will be used for a wedding.

C. Open Forum: Buttimer noted that Treats On The Point will be on October 27th and the timing has not been determined. Lake Youth Foundation wants to plan a Spooky Walk in conjunction with the Treats because the Equestrian Center is not having their Haunted Barn.

Meeting was adjourned at 2:50pm on a motion by Wright, seconded by Schulle.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, October 10, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved with an addition of IV. E.  Low Regulations, on a motion by McKee, seconded by Buresh.

B.  Minutes were approved with a change to the fourth bullet to say, Lunch will continue on Saturday and Sunday for the remainder of the year, on a motion by McKee, seconded by Buresh.

C.  No new members were present.

D.  Doug Welsh was attending to brief us on the Proposed FY08 Clubhouse Operational Budget.

II.  No GM was present.

III. Clubhouse Manager Report: 

A.  Chef Tori is no longer employed.  Chef Nick, who has been in charge of daily meals, will be the head Chef, John will be the Assistant to the Chef and Frank will continue to work the banquets.
B.  All the leather chairs are back and repaired.  Joey has been instructed to use Gorilla Glue on any other breaks.  Director Kay suggested she should get those instructions in writing.  Seven umbrellas are broken and we will get replacements.
C.  Furniture replacement for the President’s room is in the 2007/2008 budget.  For now the furniture will be cleaned.
D.  Octoberfest was very successful with about 170 attendees.
E.  Handicapped parking will be increased to 7 normal spots and 4 dockside spots.
F.  The committee suggested that no parking signs be put up out front because so many people are parking in non-marked spots.  Joey will check with John Bailey & Security.
G.  Joey suggested we discontinue looking into the two lines of expense and encouraged us to attend the meeting with the Finance Committee on the Proposed Budget scheduled for the 24th.
H.  Comparative numbers for September were:
                                                    

	Sept 2006	Sept 2007
Sales	$43,105	$91,026
Average meals/day	133	261
Average cost of meals	$14.61	$17.45

I.  Doug Welsh went over the Proposed FY08 Clubhouse Operational Budget
J.  Doug asked the committee to think about creating a new fee structure that would encourage members to spend a minimum amount each month.

IV. Chairman’s Report: 

A.  The GM and Ed Hoffman will each provide a list of activities for the Lighted Boat Parade.       moved that the Clubhouse Committee should coordinate the Lighted Boat Parade and Buresh seconded the motion.  Motion Passed.
B.  Clubhouse management is not using the money set aside for the cleaning contract but doing the cleaning “in-house”.
C.  Jonas upgrades were not discussed.
D.  Chairman Doan has taken care of the Charter corrections and it should be on the LOWA website.
E.  The Rules Committee has received our recommended changes to the Regulations concerning the Clubhouse and new regulations for Clubhouse Point.

V.  Committee Reports: 

Buresh asked for any suggestions or ideas for publicity in the Lake Currents.

VI. Old Business: 

A. Reported under Chairman Reports.
B. Treats on the Point are scheduled for Saturday, October 27 from 7pm-8pm.
C. The Lake Youth Foundation is sponsoring a “Spooky Walk” in the lower level of the clubhouse on Saturday, October 27 from 7pm-9pm.  Entrance will be on the lakeside.

VII. New Business: 

A. McKee is on an LOWA committee to look into establishing member cards with magnetic strips at LOW.  He briefed us about the various considerations.
B. A member has requested that we check all attendees to the Christmas Party to be sure they are members.  After discussion, we concluded that there is not a sufficient problem with “gate crashers” to prompt any action.
C. Chairman Doan reminded that the 2008-2009 Capital Request will be coming up soon.
D. Open Forum:
     We discussed the last Newcomer Reception. Joey suggested that it be held only twice a year because of slow home sales. The committee would like to be reminded by the office sending out invitations well in advance.

Meeting was adjourned at 3:15pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, November 14, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, November 14, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan       

A.  Agenda was approved with an addition, on a motion by McKee, seconded by Buresh.
B.  Minutes were approved with a change to III. C. which should read 2007/2008 Budget, on a motion by McKee, seconded by Buresh.
C.  Joan Harteveld was introduced as a new member. 
D.  All guests present were LOWA Board members.

II.  No GM was present.

III. Clubhouse Manager Report: 

A.  Sales Figures for all of November 2006 as compared to 2007 mid November.
      2006--$37,704.09      2007--$34,955.00
B.  Joey is getting good feedback on the new menu.
C.  Thanksgiving will be 1 seating from 11am-3pm.  225 have signed up with a cap of 300.  Price is $26.95+tax and gratuity.
D.  Dinner with Santa will be held on December 2 from 5-8pm as a Pasta Bar.  Expect 50-60 guests.
E.  Association Party will be held December 9 from 1-4pm.  $10,000 is budgeted for food.  A sheet was passed for help with coats, greeting and guest sign ups.
F.  New Year’s Eve Party theme will be “40 Years And Counting” and will run from 6:30pm to 12:30am.  Cost is $75 per person, pre-paid, non-refundable.  The committee discussed and gave suggestions for the timing of events for the evening.
G.  New Banquet and Club Menus will be in effect in January.
H.  Clubhouse will be closed from January 1-15 for cleaning and maintenance.
I.    Comparative numbers for October were:

J.  Football package weekends are drawing a small but sincere crowd.
K.  Lunches are not bringing in many customers.

       
IV. Chairman’s Report: 
Chairman Doan still does not have any list of activities for the Boat Parade.  It was suggested that a workshop be scheduled to interest and educate first time lighted boat participants.

V.  Committee Reports: 
Chairman Doan commended Gayle Buresh on her good work with publicity.
       
VI. Old Business: 

A. C. Buttimer reported that Treats on the Point and a Spooky Walk attracted over 600 children as well as many parents and grandparents. 
B. The LOWA Christmas Party was discussed under Clubhouse Manager report.
C. McKee reported that the member cards are still in discussion.

VII. New Business: 

A. Rainey noted that some of the lighting in front of the Clubhouse is out. 

B. C. Buttimer and McKee noted that, with winter approaching, walking up, and even more so, down the driveway is hazardous and that a walkway would be helpful to many who find the stairs difficult.  C. Buttimer moved that the General Manager should look into safety concerns, particularly better lighting of the existing pathway to the clubhouse and construction of a terraced walkway next to the driveway for additional access to the clubhouse from the parking lot, seconded by McKee.  Motion passed.

C. Buresh noted that the sewer gas smell is bad again outside the clubhouse.  Buresh moved that we request the General Manager to take official action to express our concern to RSA and for them to address the problem, seconded by McKee.  Motion passed.

D.  Wilson noted that the Clubhouse is not a popular “summer destination” for boaters and perhaps we could add revenue by offering food and drinks near the dock.

Meeting was adjourned at 2:35pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, December 12, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, December 12, 2007

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Buresh.

B.  Minutes were approved with a change to III. A., which should read “all of November 2006”, on a motion by McKee, seconded by Buresh.

C.  No new members were present.

D.  No guests were present.

II. No GM was present.

III. Clubhouse Manager Report: 

A.  Sales Figures for all of 2006 as compared to 2007 mid December.
2006--$37,704.09      2007--$69,131.00
B.  The clubhouse budget is $290,000.00 to the positive.
C.  The dinner with Santa had 186 guests and was a big hit.
D.  New Year’s Eve already has 150 participants and the number will be limited to 200.
E.  Saturday lunches will be discontinued after New Year’s Eve, but will be back in early April.
F.  To-go orders need a parking place for pick-up—response is good with about three per night.
G.  Sunday lunch and dinner is still bringing in members and will resume January 20th.
H.  The last day of operation is January 1st and will open again on Wednesday the 16th of January.
I.  Winter decorations will be put up for the January opening.
J.  New catering menus will be available before closing in January.
K.  The Association Christmas Party was a big success.  The two bars brought in about $700.00.

IV. Chairman’s Report: 

A.  Chairman Doan reported that he still has no guidance for the Lighted Boat Parade.  A suggestion was made that a “kick-off” meeting should be held in March with workshops to follow.

B.  Chairman Doan reported that the motion for a walkway has been considered by the GM.  Maintenance Supervisor, Elton Rupe is costing out a walkway and may be able to construct it for under $3,000.

C.  Outside lighting was out at the Marine Club Ball because of the time change and the timers have now been adjusted.  Also one of the top lights is damaged.  Rainey responded that we still need spotlights on the portico or in the trees to provide additional lighting.

D.  Buttimer reported that the GM will contact RSA to encourage them to clean out the air filters more often.  He also said that sometimes when they do clean them THAT causes an odor by stirring up the filter material.

E.  At the Christmas Party it was noted that much more handicapped parking was needed.  The GM has discussed this with Chairman Doan and they will mark off 25-30 spaces at the next big event, such as the Marine Corp Ball or Christmas Party and provide golf cart shuttle service by staff.

F.  The signs in the handicapped area will be changed again because some handicapped members did not understand that two of the spaces are for EITHER handicapped or pregnant/young mothers with children.

V.  Committee Reports: 
Gayle Buresh will have an article in the Lake Currents about the Christmas Party with pictures.
 
VI. Old Business: 

A. The 2008 budget will be discussed again at the December 19th Board Workshop.  We noted that there is still $4,300 in the budget for furniture.
B.  The Christmas Party was discussed during the Chairman’s report.
C.  McKee reported that there was no news about the magnetized member cards.

VII. New Business: 
A. The clubhouse will be closed during our regularly scheduled January meeting.  A quorum will not be available in February so we decided to hold our January meeting on the 23rd and not hold a February meeting.  We will go back to the regular schedule on March 12th. 
B.In open forum we discussed the surcharge for sour cream as well as why some members only show up for the Christmas Party and do not support the Clubhouse during the rest of the year.
 
Meeting was adjourned at 2:00pm on a motion by Boggs, seconded by Buresh.

Next meeting is Wednesday, JANUARY 23, at 1:00pm. No meeting in February

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, January 23, 2008

I.  Meeting was called to order at 1:00pm by Chairman Doan

A.  Agenda was approved on a motion by McKee, seconded by Schulle.

B.  Minutes were approved with a change to III. E., which should read “discontinued after New Year’s Eve,” and VI. A. change $43,000. to $4,300, on a motion by McKee, seconded by Wright.

C.  No new members were present.

D.  Bruce Kay, LOWA Board, was present.

II. No GM was present.

III. Clubhouse Manager Report

A.  Sales Figures for December 2006 as compared to December 2007.
      2006--$46,740           2007--$72,662
      3,506 total month’s covers for December
      $20.72 is the average check per person.

B.  The first 5 days of 2008 figure is $9,507.00.

C.  Valentine’s Day dinner will cost $24.95 and has a great menu.

D.  Painting has been accomplished in the hallway and new artwork has been hung. 

E.  The clubhouse was burglarized during the two week closure.  The glass in the door to the serving area leading to the deck was broken and 27 bottles of liquor was stolen. The Sheriff has investigated and has a suspect. 

F.  Sunday brunch is tremendously popular.

G.  The New Year’s Eve party was a great success with 185 people attending. 

H.  Two leather couches have been ordered for the hallway.  Our cleaner did not recommend cleaning the upholstered furniture in the President’s room. The committee noted that we need nicer furniture in that room.  $3,400 will be available from the new budget in May for furniture and we recommended that the upholstered look seems more appropriate for that room.

IV. Chairman’s Report

A.  Chairman Doan has a Planning Chart for the Lighted Boat Parade.  We were asked to review it and come back with suggestions before the next meeting.  We tentatively selected August 23 as the date for the event.  Doan will coordinate with the Ski Team to see if that date is acceptable.

B.  Chairman Doan reported that Elton Rupe is still costing out a walkway up the hill to the clubhouse.

C.  Chairman Doan has had more discussion with the GM about lighting the walkway and adding lighting from above the walkway.

V.  Committee Reports  No Report
       
VI. Old Business

A. There are no improvement funds assigned to the clubhouse in the 2008 Capital Budget. The committee discussed the need for a request for funding in the 2009 Budget.

VII. New Business

A. We will not have a February meeting, but will meet next on March 12.
B.Open Forum

Buttimer/Schulle noted that some members have complained that the downstairs is not as clean as it should be.  Buttimer suggested that wall paint, new chairs, new window treatments and cleaner floors would be a big improvement and funds should be put into the 2009 budget for a facelift.

McKee suggested that the Committee should attend the 2009 Capital Budget hearings in support of the Clubhouse submissions.

Wilson noted that the funds for a golf cart rental or lease should be put into the 2009 Capital Budget.

Buttimer asked if there was going to be a Super Bowl event.  There will not be anything because the game is played so late in the day.  But the clubhouse will be open for Sunday dinner.

Kay asked if the Take-Out is being used. Joey explained that it is slow, but is a service to the community.

Meeting was adjourned at 2:36pm on a motion by Boggs, seconded by Buttimer.

Next meeting is Wednesday, March 12, at 1:00 pm. No meeting in February.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, March 12, 2008

I.  Meeting was called to order at 1:00pm by Chairman Doan
        A.  Agenda was approved on a motion by McKee, seconded by Buresh.
        B.  Minutes were approved with a change to III. H., delete the word green, on a motion by McKee, seconded by Wright.
        C.  Margaret Darby was introduced as a new Alternate Member.
        D.  Jeff Flynn, LOWA Board, was present.

II. Ted Wessel, LOWA Assistant General Manager for Operations, was introduced.

III. Clubhouse Manager Report: 

A.  Sales Figures for January 2008 were $22,738 for only two weeks of operation—no figures are available for 2007 because clubhouse was closed all of January 2007.
      February comparisons are
      2007: $49,722            2008: $55,522 
B.  CH Manager noted that they are now competing with their own figures from 2007.
C.  They will strive to reach the non-attendees from the past year to boost patronage.
D.  It will be a bad year in the entire restaurant industry. 
E.  We discussed ideas such as using coupons, channel 18, the webpage; offering more specials; and attracting younger families by working with the Preschool or other group for babysitting.
F.  Plaques have been returned to the entrance walls.
G.  New artwork has been hung in the designated area.
H.  Saturday lunches will begin in May
I.    116 are signed on for St. Patrick’s Party.  88 are signed on for Easter Brunch.

IV. Chairman’s Report: 

A.  Chairman Doan will arrange to drop Pargul Lloyd from the roster because she has never attended a meeting and has not responded to phone calls.

V.  Committee Reports: 
        Gayle Buresh will write an article for the Lake Currents.
       
VI. Old Business:  None discussed

VII. New Business: 

A. Doug Welsh introduced a Master Plan Draft.  We discussed many issues brought out by this draft document.  Doug will check the figures and submit another copy to the committee before it is presented to the Planning Committee.  The Restaurant operation is the responsibility of the Contractor, but the committee is still responsible for recommendations concerning the building.  We will further discuss the future planning for the building.
B. We discussed golf cart transportation for Association sponsored events.  The cost of an 8-person golf cart is $170/month plus a fee for the driver.
C.Open Forum:
     Buresh requested that earlier notification of the Newcomer Reception be given to the committee.
Buttimer mentioned that the downstairs needs a “facelift” such as wall paint, new chairs & tables, new window treatments and cleaner floors.
McKee requested that the Clubhouse be more open to “casual dining”.

Meeting was adjourned at 2:40pm on a motion by McKee, seconded by Buresh.

Next meeting is Wednesday, April 9, at 1:00pm.

Respectfully Submitted, Connie Buttimer, Secretary

Clubhouse Committee Minutes
Wednesday, June 11, 2008

Members Present                  Members Absent                   Guests
Gayle Buresh                            Pete Rainey                              Don Walters, Planning Committee Chair
Connie Buttimer                        Bill Wilson, BOD Liaison
Bob Doan
Margaret Darby
Joan Harteveld
Dave McKee
Doug Rogers
Chuck Schulle                         
Henry Boggs Wright
Ted Wessel, AGM

I.  Meeting was called to order at 1:00pm by Chairman Doan
        A.  Agenda was approved on a motion by McKee, seconded by Wright.
          B.  Minutes were approved as read, on a motion by McKee, seconded by Wright.
C.  Don Walters, Planning Committee Chairman was introduced as a guest.

II. Assistant General Manager for Operations Report:
        A.  The upcoming budget was discussed.  Darby had a handout from the Planning committee that showed which items we requested were left in the budget.  Capital expenditure requests will go next to the BOD and then to the Finance Committee.  Copy attached—Prioritized recommendations.
        B.  The AGM then reported that $57,000 was in the 2008 budget for repairs to the clubhouse.  Deck sealant and flashing should help the leak to downstairs.  Maintenance cleared out items under the deck, cleaned the downstairs and painted woodwork.  One window sill is rotted and should be replaced. 
        C.  The ballroom floor will be refinished on a date to be determined.
        D.  The AGM is a member of the Quality Management Council which has been established.  They will first start a mapping process of cost centers then look into the committee charters.  Maintenance will be the first cost center for examination. 

III. Clubhouse Manager Report: 
      In the absence of the Clubhouse Manager the AGM announced that Joey and Doug Welsh are negotiating a contract to run the Woods Center.  We will need to update our charter to include the snack bar as part of our advisory role.  Buttimer mentioned that when we look at our charter again, perhaps we should increase the number of full members since we have so many alternates.

IV. Chairman’s Report: 
A.  Chairman Doan reported that the Charter and Regulations are correct on the web page.
B.  We were reminded that the Newcomer Reception will be held on Friday, June 27, at 5:30-6:30pm.  Committee members are invited to attend.

V.  Committee Reports: 
            Buresh reported that she had no article planned but the Communications Committee has shot some commercials for the clubhouse and they are running on Channel 18.       

VI. Old Business: 
A.  We discussed the lighted boat parade and thoughts for increasing the number of participants.  Buttimer was asked to call previous entries and encourage them to participate.  We will plan some workshops but not until after the July 4th festivities are over.
B.  Darby had some survey information from the Planning Committee.  Copy following minutes.
C.  We continue to discuss parking problems with no resolution.  Wilson suggested using the basketball court for parking and was wondering how much use it gets as a basketball court.

VII. New Business: 
        A.  No new business
        B.  Open Forum:
            McKee expressed concern that the walkway up the hill was not approved in the capital requests.

Meeting was adjourned on a motion by McKee, seconded by Wright at 2:25pm.

Next meeting is Wednesday, July 9, at 1:00pm.

Note:  When bringing handouts to meeting, please be sure to give a copy to the Secretary so details can be included in the minutes or better yet, an electronic copy emailed to be included.  THANKS

Submitted by Connie Buttimer, Secretary

Survey information

Clubhouse Prioritized Recommendations for Master Plan

Clubhouse Committee Minutes
Wednesday, July 9, 2008

Members Present                  Members Absent                   Guests
Gayle Buresh                            Joan Harteveld (alt)                  Bruce Kay, LOWA Board
Connie Buttimer                        Pete Rainey (alt)          
Bob Doan                                Chuck Schulle (alt)
Margaret Darby (alt)                 Bill Wilson, BOD Liaison
Dave McKee
Doug Rogers (alt)        
Henry Boggs Wright
Ted Wessel, AGM

I.  Meeting was called to order at 1:00pm by Chairman Doan
        A.  Agenda was approved on a motion by McKee, seconded by Wright.
        B.  Minutes were approved with changes to II. A. change finance to Planning and delete back in 3rd sentence; in VI. B. change McKee to Darby, on a motion by McKee, seconded by Wright.
C.  Bruce Kay was substituting for Bill Wilson, BOD Liaison

II. Assistant General Manager for Operations Report:
        A.  The status of downstairs leaking was discussed. Maintenance has done caulking and will seal.  Maintenance also getting estimates for cleaning. Some vandalism or carelessness has occurred downstairs so the doors will be locked when not scheduled for use.  Committee suggested that signs be placed to inform residents that the restrooms off the parking lot are to be used by beach and dockside guests (not the clubhouse restrooms).
        B.  There is $6,000 set aside to refurbish the ballroom floor, but no date has been set for this project.
        C.  A lot of loitering and littering has been occurring at the dock, on the point and near the fitness center.  Security has been requested to do hourly passes to monitor the situation.  This has helped.
        D.  The Quality Management Committee has done interviews with Maintenance staff and is now doing flow charts.
        E.  Operating budgets are being prepared by cost centers and the first draft is due in two weeks.  The Finance committee and Treasurer are working on simplifying financial reports.

III. Clubhouse Manager Report: 
        A.  Sales:
             June Projected sales were $106,373
              June Actual sales were $99,780
             5,541 Covers for June which averages 272 customers per day
             Check average is $18.34
              Banquet reservations are down due to the tight economy.

             July Projected sales are $103.00
             To Date (July 9) Actual sales are $19,389
             Bad weather for July 5 hurt finances—of 240 reservations, 120 showed up.
       
        B. May financials are not ready yet. 

        C.  The Fareways change in management has begun with hanging pictures, revamping the menu and the computers.  A new employee has been hired to work primarily at the Clubhouse along with Joey so she can concentrate on the Fareways.  May and Carletta are staying on as employees at the Fareways.

        D.  The trial was held as scheduled with the defendant found guilty and ordered to reimburse the clubhouse for the stolen liquor.
       
        E.  Joey discussed the cancellation of July 5th activities.  She also informed us that a scheduled Music on Deck in July was cancelled because of bad weather.  All this has hurt sales.  She urged participation to boost sales in upcoming events:
             August 3—Music on Deck
             August 16—Hawaiian Luau
             August 23—Lighted Boat Parade
             September 6—Boat Parade After-Party for Participants

IV. Chairman’s Report: 
A.  Plans are progressing for the Lighted Boat Parade.  Buttimer volunteered to get an article in Lake Currents if it is not too late.  She will ask the Lioness for help in distributing programs that evening and try to schedule a workshop or get the old workshop tape on Channel 18. 
      The following people have agreed to take these jobs:
      Dwight Westholdt—Parade Marshall, Ed Hoffman and Bob Jenks—Captain of Captains, Elton Rupe—Place lights on dock, Mike Pitts—MC, Donna Jackson—Music Compilation, Eldon & Louisa Rucker—Count votes, Marthellen Hoffman--Program.

B.  Proposed regulations were distributed and discussed. 
      In C. 2. Changes Areas to Rooms and drop the word may.  Add names of the three dining rooms.
      In C. 3.  Drop the word may.
      In D. 1.   Change Areas to Rooms 
      The proposed regulations with these changes were adopted on a motion by McKee, seconded by Wright.
      Secretary Buttimer will give a copy to John Bailey and Joey Welsh for review and bring back their comments to the next meeting.  Then Rules committee will look at the changes and either submit to the BOD or send back to our committee.

V.  Committee Reports: 
            Buresh will submit an article on the Lighted Boat Parade for the August edition and will work on an article about the change in management at the Fareways in the Woods Center.

VI. Old Business: 
            We will consider changes to the charter after we get the Clubhouse Regulations changed.

VII. New Business: 
        Open Forum:  We noted the article by Dennis Romine in the July 4 Lake Currents.          
                                        
Meeting was adjourned on a motion by McKee, seconded by Wright at 2:50pm.

Submitted by Connie Buttimer, Secretary

Next meeting is Wednesday, August 13, at 1:00pm.

Clubhouse Committee Minutes
Wednesday, September 10, 2008

I.  Meeting was called to order at 1:00pm by Chairman Doan
     A.  Agenda was approved on a motion by McKee, seconded by Wright.
     B.  Minutes were approved on a motion by McKee, seconded by Wright.
     C.  Guests were introduced.

II. Assistant General Manager for Operations Report:
        A.  The downstairs leaking has  reappeared and requires further investigation..
        B.  The CH dance floor will be refinished this fall..
        C.The Quality Management effort has extended to the CH.An initial meeting has been held and a baseline collected. Reporting to the community on QM progress is in the works.
        D.  The Lighted Boat Parade went well. Thanks to all involved! 

III. Clubhouse Manager Report: 
        A.  Sales:
          August   $107,996   (308 co0vers per day)
                        $ 96,693 Budgeted
          September $13,672 to date vs.$91,026 in September ‘07
       
        B.  The Fareways operation is steadily improving.

IV. Chairman’s Report: 
A.  Chairman Doan had no report.

V.  Committee Reports: 
A.  No Publicity report
B.  LBP Committee will meet for a “lessons learned”

VI. Old Business: 
A.  CH regulations- Bob Lowe sent us email suggesting clarification of  some CH regulation language. We shall take this under advisement.
B. We’ll look at the charter in October.

VII. New Business: 
      Brief mention and reminder of transportation commitment for BOD December social by Mr. Bailey.      
                                        
Meeting was adjourned on a motion by McKee, seconded by Wright at 2:00pm.

Submitted by Boggs Wright for Connie Buttimer, Secretary

Next meeting is Wednesday, October 8, at 1:00pm.

Clubhouse Committee Minutes
October 8, 2008

Members Present:  Norm Agramonte, DR Mgr.; Gayle Buresh;Buttimer, Connie; Margaret Darby, BOD liaison; Bob Doan; Joan Harteveld(alt);Dave McKee; Bernie Patton, QM Council; Pete Rainey(alt); Suzie Takacs, Planning liaison; Don Walters, Planning Chair; Ted Wessel, AGM; Boggs Wright

Members absent: Doug Rogers (alt); Chuck Schulle (alt)

I. Meeting called to order by Chairman Doan

1. Agenda was approved on motion on motion by McKee, seconded by Wright.
2. Minutes were approved as corrected on motion by McKee, seconded by Buttimer.
3. Guests were introduced.

II. Assistant General Manager for Operations Report:

1. No update on downstairs.
2. Dance floor refinishing TBD.
3. BOD approved funds for vent hoods and walk-ins.

III. Clubhouse Manager Report

1. Sales; August 08 $ 107,996 v. August 07 $ 96,799; September 08 $67,320 v. September 07 $91, 026; October 08 to date $18,925.

1. September event sales were down, but they rebounded nicely in October.
2. Parking lot transportation for the Holiday Party and the Marine Corps Ball are in hands of the event sponsors.

IV.Chairman’s Report
    A. LBP lessons learned email sent out and info collected.
    B. Boggs Wright will be secretary for remainder of term.

V. Committee Reports
      Gayle Buresh is continuing to support Joey Welsh’s efforts to spotlight the CH and its wonderful activities.

VI. Old Business

1. Wright will write a section A.5 to define management in the revised regs.
2. The committee charter was reviewed and approved without change.
3. The committee voted to support the inclusion of the ADA compliant stairs adjacent to the CH driveway on the dam side.

VII. New Business
     There was no new business. Connie Buttimer announced some youth events that will    be publicized in Lake Currents.

The committee adjourned at 2:10.
The next committee meeting is Wednesday, November 12, 2008 at 1:00

Clubhouse Committee Minutes
November 12, 2008

Members Present:  Connie Buttimer; Margaret Darby, BOD liaison; Joan Harteveld (alt); Dave McKee; Doug Rogers (alt); Chuck Schulle (alt); Suzie Takacs, Planning liaison; Joey Welsh CH Mgr; Ted Wessel, AGM; Boggs Wright

Members absent: Gayle Buresh; Bob Doan; Pete Rainey (alt)

Guests: Joe Szadvari, Total Wine, LOW resident; John P. Undari

I. Meeting called to order by Acting Chairman McKee
    Connie Buttimer was late due to family business so Chuck Schulle was the alternate to
    ensure a quorum.

1. Agenda was approved on motion on motion by Wright, seconded by Schulle.
2. Minutes were approved as corrected on motion by Wright, seconded by Schulle          
3. Guests were introduced.

II. Assistant General Manager for Operations Report:

1. Maintenance is still sure water in lower level is coming from above instead of intrusion from below. Brick sealing is on the maintenance schedule
2. There is some discussion of the advisability of the Christmas party due to budget. The committee endorsed the continuing with the party as scheduled.

III. Clubhouse Manager Report

A. Sales; October 08 $79321 v. October 07 $72,576; November 08 to date $34,316 v.$69,131 for all of November 07.
B. Dinner with Santa December 7, 5 to 8.
C. Parking lot transportation for the Christmas Party are in hands of the event sponsors.
D.  New Years Eve party 8-12:30 with a “Roaring Twenties” theme. $150 couple, $75
single

IV.Chairman’s Report
    A. Acting Chair McKee reported that the walkway remains in the GM’s budget.

V. Committee Reports    No reports

VI. Old Business

1. The committee approved the new language for the Club House regulations. Connie Buttimer agreed to forward the revised regs to the Rules Committee.

VII. New Business
        John Undari presented a plan for converting a portion of the courts near the Fitness to Clubhouse parking. Questions were asked and there was agreement it merited further study as to feasibility, cost, etc. A proposal would have to be developed to present to planning.
        Joe Szadvari of Total Wine and Beverage presented a number of proposals for wine related events at the Clubhouse with sponsorship by Total. His ideas were taken under advisement.

The committee adjourned at 2:15
The next committee meeting is Wednesday, December 10, 2008 at 1:00

Clubhouse Committee Minutes
December 10, 2008

Members Present:  Connie Buttimer; Margaret Darby, BOD liaison; Bob Doan; Joan Harteveld (alt); Dave McKee; Pete Rainey; Doug Rogers (alt); Chuck Schulle (alt); Suzie Takacs, Planning liaison; Don Walters, Planning chair; Joey Welsh CH Mgr; Ted Wessel, AGM; Boggs Wright

Members absent: Gayle Buresh

Guests: None

I. Meeting called to order by Chairman Doan

1. Agenda was approved on motion on motion by McKee, seconded by Wright.
2. Minutes were approved as corrected on motion by  McKee, seconded by Wright        

II. Assistant General Manager for Operations Report:

1. Maintenance is still sure water in lower level is coming from above instead of intrusion from below. Flashing being scheduled on windows.
2. No parking provisions for the BOD Christmas party worked out.

III. Clubhouse Manager Report

1. Sales; November 08 $73,689 v. $69,131  November 07. December 08 to date $17478 v. $75,400 December 07.
2. Dinner with Santa December 7, 5 to 8.
3. Parking lot transportation for the Christmas Party is in hands of the event sponsors
4. The Clubhouse is closed for the month of January. Extensive kitchen work is being done. Fareways remains open.

IV. Chairman’s Report

1. Clubhouse committee members were given assignments for the December 14 party.
2. Our new rules have cleared the Rules Committee and have had a first reading by BOD.

V. Committee Reports   No reports

VI. Old Business

1. John Undari’s next step for the revised parking lot near the fitness center is to prepare for presentation to planning.
2. Joey is planning one or two wine tastings in February.

VII. New Business     No new business was presented.

The committee adjourned at 1:55
The next committee meeting is Wednesday, February 11, 2009 at 1:00

Clubhouse Committee Minutes
March 11, 2009

Members Present:  Connie Buttimer; Margaret Darby, BOD liaison; Bob Doan; Joan Harteveld (alt); Dave McKee; Doug Rogers (alt); Don Walters, Planning chair; Joey Welsh CH Mgr; Ted Wessel, AGM; Boggs Wright

Members absent: Gayle Buresh; Pete Rainey; Chuck Schulle; Suzi Takacs

Guests: None

I. Meeting called to order by Chairman Doan

1. Agenda was approved on motion on motion by McKee, seconded by Wright.
2. Minutes were approved as corrected on motion by  McKee, seconded by Wright        

II. Assistant General Manager for Operations Report:

1. The lower level water intrusion problem is resolved.
2. Parking lot issues regarding the Clubhouse will all go through the Planning Committee.

III. Clubhouse Manager Report

1. Sales February 09 $51,432 v. $55,522 February 08. March 09 to date $17264 v. $55,410 March08.
2. The March 4 Bargain Burger Night was a big success.
3. The Clubhouse hosted two large, successful events in the last month. The Knights of Columbus had 160 attendees and the Fire and Rescue had 196.

IV. Chairman’s Report

1. The Lighted Boat Parade is tentatively scheduled for August 22.
2. The LBP after party is tentatively scheduled for August 28.

V. Committee Reports  No reports

VI. Old Business

1. Joey is going to provide a gentle reminder about Clubhouse dress in her upcoming Lake Currentsarticle.

VII. New Business   No new business was presented.

The committee adjourned at 2:00
The next committee meeting is Wednesday, April 8, 2009 at 1:00

Clubhouse Committee Minutes
June 10, 2009

Present:Chairman Dave McKee, Joan Harteveld, Boggs Wright, Brenda Rogers, Chuck Schulle
Alternates:  Susan Abel, Connie Buttimer, Bonnie Foltz
Board Liaison:  Margaret Darby
Management:  Joey Welch
Absent:             Ted Wessel, Bob Doan
Guest:  Don Walters

Meeting was called to order by Chairman McKee.
Agenda was approved as presented.
Minutes were approved as written.

Assistant General Manager (AGM) Report –  No AGM Report

Clubhouse Manager’s Report
            Sales:  5/08      $115,960         5/09                 $93,762
                        6/08         99,780         6/09                  17,308 as of 6/9/09
           
            Woods Center:  Hours 7 - 4  Sun - Mon– Tues - Wed
                                                 7 - 5 Thu – Fri – Sat
                                                 Beer Cart w/ hot dogs, water, etc on Thu, Sat., Sun.
           
Fourth of July Clubhouse Activity
      Hamburgers/Hot Dogs/Beer from noon to 3 PM (CH closed inside)
      Dinner begins at 5 PM, reservations are $20 a table.
           

Lake Currents Clubhouse Article “Enchanted Evening” by Gayle Buresh was distributed.

Newcomer’s Reception will be Friday, June 19. Some committee members plan to attend.

Purple Color Coded Passes are given to outsiders attending LOW Church, the church has warned them that they will be ticketed if their car is in CH parking lot, some of these outsiders have been coming to the clubhouse for brunch.  Outcome          is reduction in brunch sales.

* Director  Darby will discuss this security policy with Board of Directors.

Accident Report:  Two more people have fallen on the back graveled walkway.

* Chairman McKee asked Connie Buttimer to make a plea to Planning Committee and copy General Manager. Also, to discover planning’s status for a terraced trail for that walkway.

Committee Reports – None

Old Business – Chairman announced 5 voting members, 4 alternates as follows:
Voting:  David McKee, Boggs Wright, Chuck Schulle, Brenda Rogers, Joan Harteveld
Alternates:  Susan Abel, Bonnie Foltz, Bob Doan, Connie Buttimer
Quality Management Committee (QMC) may make other recommendations and recommend standardized charters for committees. 
Brenda Rogers was appointed secretary.

New Business  
            Lighted Boat Parade - Connie reported that it will be August 22 and clubhouse committee members will be involved as greeters and in balloting process.  Gayle will write Lake Currents Article.  LOWA staff employee needed to supervise that evening.

Open Discussion
Article from magazine “The Boardroom” – May/June 2006 was distributed to better understand clubhouse operation.  It is titled “A “Pop Quiz” on Club Financial Management” by Bob Salmore.

Meeting adjourned at 2:15 pm.  The next meeting will be at 1:00 on Wednesday, July 8, 2009 in the Clubhouse, President’s Room.

*  Notes action item

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes July 8, 2009

Members Present: Margaret Darby BOD Liaison; Bob Doan (alt); Bonnie Foltz (alt) Joan Harteveld; Dave McKee; Suzi Takacs, Planning Liaison; Joey Welsh CH Mgr; Boggs Wright

Members absent: Gayle Buresh (adv); Connie Buttimer (alt); Brenda Rogers; Chuck Schulle; Ted Wessel, AGM

Guest: Don Walters

I. Meeting called to order by Chairman McKee

1. Agenda was approved on motion on motion by Harteveld, seconded by Wright.
2. Minutes were approved as corrected on motion by  Harteveld, seconded by Wright

II. Assistant General Manager for Operations Report:

1. There was no AGM report.

III. Clubhouse Manager Report

1. Sales July 09 to date $22,071 v. $87,316 July 08. June 2009 $81,080 v. $99,780 for June 2008.
2. Fourth of July was hectic. Sold nearly 800 hamburgers and 700 hotdogs

IV. Chairman’s Report

1. Noted success of July 4th
2. Noted negative response to parking question on recent survey
3. Noted BOD Liaison’s communication to GM for enhanced portajohns for next year

V. Committee Reports
   A. Lighted Boat Parade- Bob Doan gave an extensive report with a handout.

VI. Old Business
A. The committee voted unanimously to endorse a plan for the terraced walkway adjacent to the north side drive from mid-level parking to the Clubhouse. Joan Harteveld will present the documents to Planning.

VII. New Business  No new business

The meeting adjourned at 2:00. Our next committee meeting is Wednesday, August12, 2009 at 1:00 pm.

Clubhouse Committee Minutes (Approved) - August 12, 2009

Present:            Chair Dave McKee, Joan Harteveld, Boggs Wright,
                        Brenda Rogers, Chuck Schulle
                        Alternates:  Susan Abel, Bonnie Foltz, Bob Doan
                        Management:  Joey Welch                    Board Liaison:  Margaret Darby
                        Acting General Manager:  Ted Wessel
Absent:             Alternate: Connie Buttimer        Advisor: Gayle Buresh

Meeting was called to order by Chair McKee.
Agenda approved, chainman spelling corrected to chairman.
July Minutes were amended to include Susan Abel in attendance.

Assistant GM Report – Ted Wessel reported Fire and Rescue  will sponsor clubhouse point activities and Vet’s Club will sponsor parade for July 4.

Clubhouse Manager’s Report
            Sales:  7/08      $87,316           7/09     $111,057
                        8/08     $107,996         8/09     $36,420 as of 8/9/09
Luau attendance this year 174, 2008 attendance was 98.
Lighted Boat Parade deck tables available for $25, GM will determine budget for party.

Chairman’s Report -  Dave McKee commented on draft bylaw changes to standardize committee charters.

Committee Reports – None

Old Business –  Bob Doan reported progress of Lighted Boat Parade (Aug. 22) on target with eight boats participating.  Will have 1200 ballots printed.  Boggs Wright will collect and deliver completed ballots to Eldon Rucker.  Susan Abel and Brenda Rogers will fold ballots.  Joan Harteveld and Susan Abel will distribute ballots, among other volunteers.  Connie Buttimer wrote article for Lake Currents.

New Business  - Boggs Wright attended LOWA Chairman’s Meeting.  Attorney stressed openness and reviewed guidelines for minutes.  Sept. BOD workshop will include discussion of standards for committees.

Open Discussion – Maintenance has spread mulch at clubhouse.
Upcoming events:  Orange County celebrating 275th Anniversary
LOWA Open House for realtors on September 13 from 1-4 pm
Orange County Supervisors Meeting at LOW October 27
National Park Service to discuss 20 yr mgmt plan on Sept. 9

Meeting adjourned at 1:50 pm. Next meeting will be September 9 at 1:00.
Submitted by Brenda Rogers, Secretary
 

Clubhouse Committee Minutes (Approved) – September 9, 2009

Present:             Dave McKee, Joan Harteveld, Boggs Wright,
                         Brenda Rogers, Chuck Schulle
Alternates:        Susan Abel, Bonnie Foltz
Management:    Joey Welsh                             
Absent: Alternate - Connie Buttimer
                        Alternate - Bob Doan
                        Advisor - Gayle Buresh  
                        New Board Liaison - Olive Kelly
                        New General Manager – Ted Wessel
Guests: Don Walters and Neil Buttimer

Meeting was called to order by Chair, Dave McKee.
Agenda approved as presented.  Minutes approved as presented.

General Manager’s Report – New General Manager, Ted Wessel, will not attend the clubhouse committee meeting on a regular basis.

Clubhouse Manager’s Report
            Sales                7/08       $87,316         7/09     $111,057
                                    8/08     $107,996         8/09       $95,892

Rain delays of Lighted Boat Parade actually increased sales.  Deck will remain open until end of October, weather permitting.  Clubhouse will be closed from January 1 through January 12.  Woods Center Grill is not profitable, may consider closing during winter months.

Chairman’s Report – none

Committee Reports – none

Old Business

Connie Buttimer reported.  The Lighted Boat Parade was well attended on September 5.  Areas for improvement:  lighting to identify shoreline; mandatory captain’s rehearsal on one boat to better coordinate details, no boat parking notice on clubhouse dock.  Over 600 voted in a close contest, people’s choice:
 
                                    1.  Puff, the magic dragon (Buttimer)
                                    2.  Swan Dance (Carter)  
                                    3.  Miracle on the Hudson (Frame)

New Business
Vision Plan is designated for major funding projects.

Five year plan is due to planning and finance joint committee meeting by November 1. Clubhouse is currently responsible for lower level operating budget although scheduling done by activities director.  Dave McKee will review this designation with new GM.   Discussion included following:

1. Terraced walkway
2. Parking - pool and fitness center committee making recommendation to close clubhouse pool and make parking lot.
3. Improvements:  new furniture, front door, portico, silverware/plates/glasses
4. Update all toilets to energy efficient
5. Paint walls and install new flooring in lower level

Clubhouse committee members will be notified when clubhouse manager scheduled to make presentation.

Open Forum

Chair McKee introduced Director Neil Buttimer who spoke about the upcoming “Open House” on September 20 from 1:00 – 4:00 PM.  The gate will be open to guests invited by local realtors.  Hosts are needed to promote clubhouse, provide information and invite guests to have dinner at clubhouse. Boggs, Bonnie, Brenda and Susan volunteered to host.

Meeting adjourned.  Next meeting will be October 14 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes (Approved) – October 14, 2009

Present:             Dave McKee, Joan Harteveld, Boggs Wright,
                         Brenda Rogers, Chuck Schulle
Alternates:        Susan Abel, Bonnie Foltz, Connie Buttimer
Management:    Joey Welsh - Board Liaison, Olive Kelly - Planning Liaison, Suzie Takacs
Absent: Alternate - Bob Doan, Advisor - Gayle Buresh  
Guests: Don Walters, Neil Buttimer, Ralph Hancock, Tom Sheridan, Jim Drabant

Meeting was called to order by Chair, Dave McKee.
Agenda approved as presented.  Minutes approved as presented.

General Manager’s Report - None

Old Business – Director Buttimer reported that the LOW Open House hosted by local realtors was a success with over 60 open houses and over 60 outside prospects participating.  It also attracted an unexpected number of LOW residents, many of them renters. It received positive press in the Free Lance Star. There will be a spring open house. Mr. Buttimer thanked the CH committee volunteers who were hosts for the first stop of the open house tour.

Clubhouse Manager’s Report

            Sales                9/08       $68,922         9/09     $76,867
                                    10/08     $79,325         10/09   $22,805

A new menu will begin on October 28 featuring comfort foods, pastas and favorites.  First Wednesday Burger Nights will return beginning November 5. 
Newcomers Reception will be November 6 from 5:30 – 6:30. 
Thanksgiving Day reservations are being accepted. 
LOW Christmas Party will be December 13.
Clubhouse will be closed Jan. 1–12. Clubhouse budget draft was presented.

Chairman’s Report – Planning Committee includes capital projects like clubhouse design and clubhouse parking in 5 year master plan.

New Business – Joan Harteveld distributed a proposal for “Improvement of the Clubhouse Lower Level”.  It included a cost analysis for painting, window treatments, wood baseboard trim and Pergo flooring. Volunteers will be utilized to save labor costs. Funding is not available from LOWA. Joan will contact clubs and organizations for donations. The amount of donations will determine the extent of improvements. Brenda will write Lake Currents article.

Open Forum

Meeting adjourned at 2:30.  Next meeting will be November 11 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes (Approved) – November 11, 2009

Present:             Dave McKee, Joan Harteveld, Boggs Wright, Brenda Rogers
Absent: Chuck Schulle
Alternates:        Susan Abel, Bob Doan
Management:    Joey Welsh                              Board Liaison - Olive Kelly
Absent: Alternate – Connie Buttimer, Bonnie Foltz  
Guests: Ralph Hancock, Karen Kovarik, David Kovarik, Ralph Scheuermann,
            Betty Scheuermann, Kathy Walters, Don Walters, Frances Lynch, Carla Wascalus

Meeting was called to order by Chair, Dave McKee.
Agenda was amended to remove Old Business item “Concept for Fareways” from agenda.  The amended agenda was approved.
Minutes approved as presented.

General Manager’s Report – Joey Welsh reported that meeting with GM concluded that the front doors will not be replaced and the dance floor will receive section repair only. The stairway has been painted.

Clubhouse Manager’s Report
            Sales                Other numbers not available due to computer problem.
                                                10/09   $60,862

Restaurant food sales affected by the economy; more people sharing meals, order less.
Thanksgiving Day has 300 reservations today with three sittings. No dinner served. 
LOW Christmas Party will be December 13 from 1– 4:00. No dinner served.
New Year’s Eve will feature a D.J., hor’dourves and desserts.
Clubhouse will be closed Jan. 1 – 12 and will reopen on January 13, 2010.

Chairman’s Report – Newcomers Reception was well attended. He will discuss Christmas Party parking with LOWA management.  There will not be a Clubhouse Committee Meeting in January, 2010. February 10 will be date of first meeting next year. Budget hearings have been postponed, perhaps first week in December. Mr. McKee will advise clubhouse committee when budget date is determined.

Old Business – Status of Lower Level Improvement proposed by Joan Harteveld will be revised.  Joan has contacted clubs and organizations for donations. Members of “stretch and flex” presented a petition with 19 signatures objecting to painting the paneling in lower level of the clubhouse.

New Business  - Christmas Party Plans – LOWA determines party budget.  Clubhouse committee will serve as greeters.

Open Forum
Meeting adjourned at 2:00.  Next meeting will be December 9 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes (Approved) – March 10, 2010

Present:             Joan Harteveld, Boggs Wright, Brenda Rogers, Chuck Schulle
Advisors:          Bob Doan, Dave McKee        
Management:    Joey Welsh                                          Board Liaison - Olive Kelly
General Manager – Ted Wessel
Absent: Alternate – Bonniebeth Foltz, Betsy Wilson    Advisor – Connie Buttimer
                         New Voting Member -  Susan Abel
Guests: Ralph Hancock, Tom Sheridan

Meeting was called to order by Boggs Wright.
Agenda was amended to include a discussion of the committee roster under new business. The amended agenda was approved. 
December minutes approved as written.  No meetings in January or February.

General Manager’s Report  -  Ted Wessel reported that the LOWA 2010 assessment will be $1164.  The following clubhouse budget items were approved:  $4,000 for an autosham, $10,000 for lower level restrooms refurbishing, $15,000 for furnishings in President’s Room.  In addition, the BOD approved up to $25,000 for a terraced walkway from the upper level parking lot to the clubhouse. 

Following are clubhouse committee roster changes: 
Susan Abel – Voting      
Dave McKee - Advisor                                                                              
Boggs Wright – Term expires in April, voting rescinded due to violation of by-laws stating three year term limit.  

Mr. Wessel clarified that terms will now begin at reconstitution. For example: Susan Abel moved from alternate to voting to replace Dave McKee whose term expired. Susan Abel’s three-year term will actually begin in September at reconstitution of the committee.

Clubhouse Manager’s Report – Joey Welsh reported that the record-breaking snowstorm did not deter the bride and improved February sales.

            Sales        Feb.  2009       $51,432                       Feb. 2010        $53,840
                             Mar.  2009       $57,064                       Mar. 2010 to date  $17,469

Upcoming Events:
St. Patricks Day Buffet at $25 per person
Mothers Day Brunch and Dinner
Easter Brunch – Reserved Seating at 10 – 12 -  2    No dinner will be served.
$5 Burger Night ends in April

Chairman’s Report – Vice Chair, Boggs Wright suggested that election be held at next meeting. Members agreed.

Old Business–  None

New Business  - Revised Clubhouse Committee charter:
Joan Harteveld made following motions and each motion was approved to amend the draft of the clubhouse committee charter as follows:

Mission:  Change words “surrounding area” to:  adjacent clubhouse grounds.

Responsibilities: C.  Delete:  At the request of the Clubhouse Management, the Committee shall advise other organizations regarding social functions.

Change “shall have 5 voting members” to:  shall have 7 voting members.

Review of clubhouse 2010-2011 budget. 

Discussion: 
Committee’s involvement with design of terraced walkway:  General Manager will show designs to clubhouse committee for review.

Committee’s involvement with refurbishing of the lower level rest rooms: An adhoc committee was appointed to offer aesthetic recommendations. The adhoc committee will consist of:        Joan Harteveld, Chair
                        Susan Abel
                        Chuck Schulle
                        Connie Buttimer

Open Forum -  Joey and Doug Welsh will be featured speakers at the next Civic Club meeting.

Meeting adjourned at 3:00.  Next meeting will be April 14 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes (Approved) – April 14, 2010

Present:      Joan Harteveld, Brenda Rogers, Chuck Schulle,
                   Bonnie Foltz, Susan Abel
Advisors:    Bob Doan, Dave McKee
Alternate:   Bob Jenks      
Absent: Joey Welsh, Connie Buttimer, Peter Williams, Olive Kelly, Ted Wessel
Guest:        Kathy George

Meeting was called to order by Brenda Rogers, secretary.
Agenda was approved.  Minutes were approved as presented. Bob Jenks and Peter Williams have been approved as alternates by LOWA Board.

New Business– The agenda order was altered to elect new officers.  Joan Harteveld was elected chair.  Chuck Schulle was elected to serve as Vice Chair.  The new chair then presided over the meeting.  Chair and Vice Chair terms will expire on August 30, 2011.

General Manager’s Report- none

Clubhouse Manager’s Report–  Easter brunch served 459 guests.  The clubhouse manager’s written sales report:

     Sales         Mar.  2009       $57,064                 Mar. 2010        $55,463
                       April  2009       $72,440           April 2010 to date  $42,636

Upcoming Events:
May 1 – New menu and deck dining
Mothers Day Brunch (2 & 4) and dinner

Chairman’s Report –  None

Old Business –  Revised charter bylaw change will be sent to Rules Committee.

Open Forum -  Realtor’s Open House has been tentatively scheduled for May 16.  Director Buttimer will confirm.  Volunteers, please let guests know we are not realtors. 

Tenative date for the Lighted Boat Parade is August 21.  Connie Buttimer and Bob Doan will be Co-Chairs.  Rain dates and captain’s party dates to be determined.

Meeting adjourned.  Next meeting will be May 12 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes – July 14, 2010

Present:             Joan Harteveld, Brenda Rogers, Bonnie Foltz, Peter Williams,
                         Bob Jenks
Advisors:          Bob Doan, Connie Buttimer                 Board Liaison:     Olive Kelly
Management:   Joey Welsh                                          Planning Liaison:  Mary Nolan
Alternates:        Janet Thompson, Sue Colby, Sharon Kaltenmark         
Guest:              Bob Shope                             Absent:   Susan Abel, Chuck Schulle

Meeting was called to order by Chair, Joan Harteveld.  Guests were introduced. 
                        Note: Sue Colby and Sharon Kaltenmark became alternates in June.
Agenda was amended and approved to add following items: 
                Old Business:   1. Security status – 2. Lower level restroom renovations status
                                         3. Terrace walkway status –  4. Lighted boat parade report
Minutes were approved as submitted.

Clubhouse Manager’s Report –  July 3rd served 440 meals.  Director Darby and GM Wessel along with CH Manager conducted walkthrough of lower level.  Will have LLCH windows cleaned on a monthly basis.  Sound system improved to provide better sound balance.  Love seats and Queen Ann chairs have been reupholstered.  Will purchase two arm and six side chairs for conference table.  Conference table has been refinished in President’s Room. Members are bringing laptops to clubhouse to access wireless service.

            Sales                June 2009       $81,080  June 2010        $75,813
                                    July  2009      $111,057 July  2010       $41,538 to date

Chairman’s Report –  None
Old Business –  Charter Review:  Annual physical inspection of clubhouse per charter is not being conducted.  Bonnie Foltz motion made and approved to strike “or” in Section D of proposed charter.  Director Kelly will submit clubhouse charter at next BOD meeting.

Security Cameras Status:  No action taken by GM to have security cameras installed.
Lower Lever Rest Room Renovation Status:  Scheduled for July – no action taken.
Terraced Walkway Status: Scheduled for July – no action taken.

GM has not been responsive. Bonnie Foltz, motion made and approved: Clubhouse Committee Chair will submit an email to BOD and copy GM with committee concerns regarding following approved and scheduled budget items:

1. Security cameras in clubhouse 
2. The terraced walkway 
3. Lower level clubhouse restroom renovation

Lighted Boat Parade:  Captain’s meeting Monday, July 19.

New Business:
Survey Questions – Review 2006 Survey for effective comparison in new survey.  Clubhouse manager will review survey questions and make recommendations. 
Improvements needed in CH bldg. – Part of 5-year plan for expenditures over $3,500.

Open Forum -
Meeting adjourned at 2:30 PM.  Next meeting will be August 11 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes (Approved) – August 11, 2010

Present:            Joan Harteveld, Brenda Rogers, Chuck Schulle,
                         Susan Abel, Peter Williams, Bob Jenks
Management:   Joey Welsh               
Alternate:        Sharon Kaltenmark  
Advisors:        Connie Buttimer, Bob Doan, Dave McKee
Guest:             Robert Shope, Don Walters
Absent:           Bonnie Foltz, Sue Colby, Olive Kelly, Mary Nolan

Meeting was called to order by Chair, Joan Harteveld and introduced guests.
Agenda was approved.  Minutes were amended to include: absent: Janet Thompson and approved.

Clubhouse Manager’s Report  

            Sales               July 2009       $111,057         July 2010        92,220            
                                  August 2009      $89,652                   $19,065 to date
Upcoming Events:
Luau – Aug. 14 - $25 includes Polynesian buffet, DJ, from 6 – 10 PM
Lighted Boat Parade scheduled for August 21 (rain date 8/22) – Captain’s Party, 8/29
Power outage required 7 PM closing.

Chairman’s Report –  Joan and Connie met with GM.  Clubhouse improvements were approved in 2010 budget for $35,000 for lower level restrooms and terraced walkway.
Clubhouse charter approved by BOD.

Old Business  

1. Lighted boat parade 8/21 – meeting with GM to discuss jet skis during parade, lighting on point, ski show and band on point, Otis to narrate. CH committee members will hand out ballots.  Captain’s party will be 8/29
2. Lower level rest rooms – continues in planning stage, discussed conversion to two handicap restrooms.
3. Terraced walkway – continues in planning stage

Open Forum -  Committee chairs are working procedures to improve interface with GM.
                          Halloween trick or treat on point, clubs will be encouraged to participate.

Meeting adjourned.  Next meeting will be Wednesday, September 8 at 1pm in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes
Approved September 8, 2010

Present:   Joan Harteveld, Brenda Rogers, Bonnie Foltz, Peter Williams,  Bob Jenks, Susan Abel, Chuck Schulle
Alternate: Sue Colby     Board Liaison:  Bob Shope
Management: Joey Welsh
Guest: Don Walters, Dave McKee 
Absent:  Janet Thompson, Sharon Kaltenmark, Bob Doan, Connie Buttimer

Meeting was called to order by Chair, Joan Harteveld.  Guest, Don Walters, introduced.
Agenda was approved.  Minutes were amended to show Janet Thompson, absent, minutes approved. (Dave McKee removed as Advisor, elected to BOD)

Clubhouse Manager’s Report –          

Sales                August 2009        $95,892         September 2010 – budget $68,067
                        August 2010       $69,769

Reduced sales due to economy; fewer banquet sales.  Weddings are booked for fall.
Luau was success.  Return of burger night sold 340 burgers.  Next event will be Octoberfest.     

Chairman’s Report –  None

Old Business –  Lighted Boat Parade Recap– Thanks to all; it was well attended.  Bob Doan will be lighted Boat Parade (LBP) chair next year.  Observations to improve next year’s event.

1. Escort boat to accompany lighted boat entries across lake for safety.
2. Decorate dock with Christmas lights for safety.
3. Light on ski jump for safety.
4. LBP Chair coordinate with maintenance on shore light placement.
5. Lighting at ballot box collection sites.
6. Blue lights on security boat, consider more “deputy” boats with blue lights for safety.

Lower Lever Rest Room Renovation Status:  Approved to convert to ladies and men’s handicapped restrooms.  Committee will select floor tile and laminate today.

Terraced Walkway Status:  Approved, maintenance checking O.C. code.  Proposed walkway site designated.

Security Cameras at Clubhouse – Not approved.  GM is researching costs for alternative system and/or multiple systems.

New Business:  Election of Officers  - Committee reconstitutes in September.  Officers elected in May 2010 were reelected: 
            Joan Harteveld, Chair – Chuck Schulle, Vice Chair – Brenda Rogers, Secretary

Open Forum - Meeting adjourned.  Next meeting will be October 13 at 1:00 in the Clubhouse.

Message–If you have a pacemaker be sure to wear Clubhouse name badge on opposite side.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes – October 13, 2010

Present:             Joan Harteveld, Bonnie Foltz, Susan Abel, Sharon Kaltenmark
Management:   Joey Welsh 
Absent:             Brenda Rogers, Chuck Schulle, Peter Williams, Bob Jenks
                         Bob Doan, Connie Buttimer, Sue Colby, Bob Shope

Meeting called to order by Chair, Joan Harteveld.  
Agenda approved.  Minutes approved as submitted.

Clubhouse Manager’s Report
  
Sales                September 2009             $76,876               Budget $73,121
                        September 2010              $72,891               Budget  $68,870
                        October to date                $40,483              Budget $61,696

Clubhouse Activities:    Child Help Dance         October 14 – 130 Reservations
                                    Octoberfest                   October 15 - 68 Reservations to date
                                    Wednesday Burger Night – 310 burgers sold
                                    LOWA Assoc. Christmas Party will be December 12 from 1-4 PM

Attended Bridal Fair at mall, two brides booked as a result.  Weekly dance night may be considered after holidays.

Chairman’s Report – Janet Thompson has resigned as an alternate.
Safety and Security Committee has offered to provide safety escorts for the Lighted Boat Parade with a jet ski and pontoon boat.  It has also offered to help with lighting the dock.
                                   
Old Business - Lower Lever Rest Room Renovation Status:  Resolving ADA status
Terraced Walkway :  Completed to everyone’s approval
Security Cameras at Clubhouse –  Scheduled to be installed 10/25

New Business:  Items deferred to November meeting.

Open Forum - Meeting adjourned.  Next meeting will be November 10 at 1 PM in the Clubhouse.

Submitted by Susan Abel

Clubhouse Committee Minutes  – March 10, 2011

Present:            Joan Harteveld, Peter Williams, Chuck Schulle, Brenda Rogers
Management:   Joey Welsh                      Board Liaison:  Bob Shope
                        Members Absent:  Bonnie Foltz, Susie Abel, Bob Jenks 
                        Alternates Absent:  Sharon Kaltenmark, Sue Colby, Brenda Anderson*
Advisor:           Connie Buttimer, Bob Doan
Planning:          Tom Sheridan                 Guest:   Julie Wilson, Lake Users 
Meeting called to order by Chair, Joan Harteveld.  Agenda approved with two additions to New Business: Tom Sheridan report from Planning and Lighted Boat Parade.  Minutes approved as submitted.  *Brenda Anderson approved to be an Alternate on Clubhouse Committee.

Clubhouse Manager’s Report
  
Sales         February 2010   $53,840         February 2011    $47,568
                  March 2010       $53,954         March budget     $66,104

Clubhouse Activities:    St. Patrick’s Day -  March 19 – 42 reservations to date
Clubhouse is sending emails to patrons who signed up to highlight events or special offers. 
Last burger night of season was well attended.
The deck will open on May 1 with new summer menu.
Fredericksburg Bridal Expo was successful and best venue to attract wedding bookings.

Old Business – Lower level restrooms are waiting for occupancy permit. 
            Committee will inspect new restrooms following meeting.
             Additional forks have been ordered and received.

New Business:  Newcomer’s Reception to be on March 18 beginning at 5:30 PM.           Committee members will personally call newcomers to follow-up written invitation.

The committee discussed a revenue enhancement suggested by a member to add             $100 to assessment for clubhouse   Member swipe cards continue to be a future item.             Doug Welsh has also made suggestions for revenue enhancements to BOD.

Julie Wilson, Lake Users Committee, invited discussion over ski club practice    and pontoon boats docking for dining at clubhouse and its potential safety risk.

Tom Sheridan discussed that a complete master plan update is due before Labor Day from the Planning Committee.  Only new capital or other processes over $3500 should be included.  This will be an item for discussion at April Clubhouse Committee Meeting.

    Lighted Boat Parade will be August 27 (rain date 8/28) and party August 28.  Bob Doan will follow up with GM.

   The Clubhouse welcomes guests from outside LOW.  The committee discussed a  pilot program to invite Fawn Lake residents to dine at the Clubhouse.

Open Forum - Meeting adjourned.  Next meeting will be April 13 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes – April 13, 2011

Present:            Joan Harteveld, Peter Williams, Chuck Schulle, Brenda Rogers, Susan Able,
                        Bob Jenks, Bonnibeth Foltz
Alternates:        Sue Colby, Bren Anderson                   
Management:   Joey Welsh                      Board Liaison Absent:  Bob Shope                   
                        Alternate Absent:  Sharon Kaltenmark
Advisor:           Connie Buttimer, Bob Doan
Planning:          Tom Sheridan              
                                                                     
Meeting called to order by Chair, Joan Harteveld.  
Agenda approved with addition to Old Business: Items to add to Master Plan.  
Minutes approved as submitted. 

Clubhouse Manager’s Report
  
Sales                March 2010      $53,463     March     2011    $61,303
                        April   2010       $93,530     March budget     $81,217

Clubhouse Activities:    Easter, April 24, three seatings
                                    Mother’s Day, May 8 – reservations only
                                    New summer menu begins today

No update on ski practice or their participation in lighted boat parade.  Asst. GM Martin approved date for lighted boat parade.
 
Old Business

1. Lower level restrooms renovation completed.  

1. Items to be added to Master Plan - Discussion included renovation of upstairs rest rooms, new carpet on stairs, new office carpet, semi-sheer curtains on stair windows, paint paneling in lower level.  Mr. Sheridan explained that this is designated “expendable furnishings”.

New Business -  None

Open Forum – Will the Realtors Open House be repeated this year?

Meeting adjourned.  Next meeting will be May 11 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes of May 11, 2011

Present:            Joan Harteveld, Peter Williams, Brenda Rogers, Susan Able
Alternates:        Sue Colby, Bren Anderson, Sharon Kaltenmark
Absent:            Chuck Schulle, Bob Jenks, Bonnibeth Foltz, Louisa Rucker, Bob Doan
Management:   Joey Welsh                      Board Liaison:  Bob Shope
Advisor:           Connie Buttimer               Planning:      Tom Sheridan
Guests: Doug Welsh, Jon Anderson, Dave McKee, Ralph Hancock, Chaz Kilby, Jim Welsh

Meeting called to order by Chair, Joan Harteveld.  Agenda approved. Minutes approved.

Clubhouse Manager’s Report
Sales                April   2010      $93,530            April 2011        $94,916
                        May    2010      $81,446            May to date      $24,591

Mother’s Day was very successful with 268 attending.  No shows for special events when reservations are required creates an “out of balance” staffing issue.  Another issue that affects staffing is when reservations are made for a certain number or room/deck request and there is a change when the party arrives.  Peter Williams will write an article for Lake Currents to help us become more informed diners. 

The “Easter” complaint in the past Lake Currents was not accurate.  Director McKee will suggest that the Clubhouse Manager receive notification prior to complaint appearing in Lake Currents. 

Old Business – The Lakes Committee passed a motion and the Safety and Security Committee endorsed their recommendation regarding Thursday ski club practice at the clubhouse dock.  No action taken by CH Committee.

New Business - 
            A.  Advisor - Louisa Rucker appointed by BOD.
            B.  Voting members terms – will add new column for expiring terms on roster.
            C.  New officers elected in August – let chair know if you want to continue or if you                        would like to be an officer.
            D. Newcomers Social should include member information as part of welcoming talk.                      The “Members Handbook” created by Communications Committee was mentioned                   as  an added feature to acquaint members to LOW.  Director Shope will follow up.
            E.  New Capitol Recommendations -Doug Welsh is working to recommend a twenty                   year new capital plan.  Should a new clubhouse building be part of the plan? 

                  Motion made and seconded – Passed unanimously:  To support clubhouse                    management proposal to expand the bar area within the existing                    clubhouse building due to current high sales and lack of  space.        

                 Other items discussed:  draft beer system, lighting off deck, upstairs rest rooms,                  new podium.  Not all new capital, may be expendable furnishings/component                  budget?

Open Forum –
Meeting adjourned.  Next meeting will be June 8 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes  June 8, 2011

Present:            Joan Harteveld, Peter Williams, Brenda Rogers, Bonnie Foltz, Bob Jenks          
Alternates:        Bren Anderson             Advisor: Louisa Rucker
Absent:            Chuck Schulle, Sharon Kaltenmark, Sue Colby, Connie Buttimer         
Management:   Joey Welsh       Board Liaison:  Bob Shope            Planning:  Tom Sheridan
Guests:             Jon Anderson,  Jack Walker
 
Meeting called to order by Chair, Joan Harteveld.  Agenda approved. Minutes approved.
BOD approved appointment of Louisa Rucker as an Adviser (new BOD committee rules only permit three alternates).  Roster will be extended to include a column for ending term dates.  New officers will be elected in August.  Bob Jenks mentioned the passing of Chuck Schulle’s wife, Betty. Minutes amended to note that Susie Abel was absent.

Clubhouse Manager’s Report
Sales                May 2010         $81,446                        May 2011         $105,822
                        June 2010         $75,813                        June to date      $30,065

Fire & Rescue 4th of July celebration will be July 2.  F&R will buy food from clubhouse, all activities on the point will be coordinated by F&R.  One table reservation left for fireworks.

Old Business  - Motion:  We, the Clubhouse Committee supports the replacement of the carpet steps off the foyer and entrance hall and the purchase of semi-sheer curtains chosen by the CH committee not to exceed $1,000.  Passed unanimously.

Approved 2011 Budget includes the following expenditures:

1. Replacement of six windows in lower level at $1,000 each
2. Resealing kitchen floor for cost of $8,975
3. Replacement of 16 clubhouse windows at a cost of $12,000
4. Replacement of electric generator for $20,000

Motion:  The Clubhouse Committee recommends that the lower level window replacement be deferred since there is no overall plan for the future use of the lower level.  This expense is not prudent without a comprehensive plan.  Passed unanimously.

Planning liaison, Tom Sheridan, reminded committee that any revisions to a budget must be made prior to board budget approval.  The committee continues to be confused regarding the budget process, expendable furnishings, component reserve, etc.  The realm of committee responsibility is unclear and the Chair confessed her frustration in trying to work with management.

New Business -  Lighted Boat Parade – Bob Doan gave report.  There will be an article encouraging participation.  Previous recommendations for safety to be reviewed with AGM, Rob Martin, regarding lights around pier, security on the lake.  The clubhouse committee volunteers by distributing and collecting votes.  Joey will place coming event signs in CH.

The CH will get a new podium.  Doug Welsh will present CH long-term plans on June 15 to planning committee.

Open Forum –  Security passes should be issued for CH staff to exit after fireworks.
Meeting adjourned.  Next meeting will be July 13 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes July 13, 2011

Members Present:    Joan Harteveld, Brenda Rogers, Bonnie Foltz, Susie Abel          
Alternates:    Sharon Kaltenmark, Sue Colby            
Absent:       Chuck Schulle, Bob Jenks, Peter Williams, Connie Buttimer, Bren Anderson,   Louisa Rucker             
Management:   Joey Welsh       Board Liaison:  Bob Shope            Planning:  Tom Sheridan
Guests:   Doug Welsh, Jon Anderson, Jack Walker, Dave Ketch, Neil Buttimer, Doug Rogers
                                                                                             
Meeting called to order by Chair, Joan Harteveld; guests introduced.  Agenda approved. June minutes approved as amended to indicate Susie Abel absent.

Clubhouse Manager’s Report
            Sales                June 2010         $75,813                  June  2011        $96,504
                                    July 2010          $92,220                    July to date       $41,497
Doug Welsh noted that sales are more positive this year; 4-5 weddings scheduled.  Carpet installed on steps at cost of $642.  Luau on August 6.  It is important to promote and attend special events to encourage continuing.

Old Business

1. Lighted Boat Parade – Volunteers needed, sign up sheet circulated.  Discussed sound system, weather decision maker and checklist-after parade party on August 28. (S. Abel)
2. Clubhouse Improvements

1. Stairs to lower level have been recarpeted
2. “New Capital Request” report was presented by Doug Welsh to the Planning Committee for 5 year plan, should consider 10 year building plan. Bob Shope met with Fire Marshall and determined floor over stairs could be approved by county.  New bar is top priority.  Three options considered: 1.  Expand existing bar space  2.  Move bar to Grill Room   3.  Move bar to President’s Room.  Rest room changes will not be requested until 2013.
         Committee consensus is that President’s Room is best choice, include reception area at coat room space and relocate restroom entrances (detailed drawing included in New Capital Request).  Recommend bar and reception space be moved to 2012 budget with exception that rest room changes not be requested until 2013 and will not be included in the request for 2012 budget.

3. Reserve Study for 2012 includes:  1.  replace heat pump  2.  replace kitchen ceiling and grid 3. replace acoustic tile in lower level.

            Committee recommends that replacement of the acoustic tile (cost $13,612) in lower  level be deferred to 2013 budget since there is no comprehensive plan for the lower level.

4. Replace icemaker and two exhaust fans.

5.   A building study conducted a few years ago revealed that the clubhouse structural       integrity is sound. Doug Welsh will review next month.

3. Election of new officers in August.  Slate is:  Joan Harteveld, Chair. Bonnie Foltz,  Vice-Chair; Brenda Rogers, Secretary

Open Forum:  Meeting adjourned.  Next meeting will be August 10 at 1:00 in the Clubhouse.

Submitted by Brenda Rogers, Secretary

Clubhouse Committee Minutes September 14, 2011

Members Present:    Joan Harteveld, Bonnie Foltz, Susie Abel, Bob Jenks, Chuck Schulle,
Peter Williams
Absent:           (Voting) Brenda Rogers, (Alternates) Sharon Kaltenmark, Bren Anderson,
Sue Colby, (Advisors) Connie Buttimer, Bob Doan, Louisa Rucker
Tom Sheridan (Planning Committee liaison)
Management:     Joey Walsh                                       
Board Liaison:    Bob Shope
Guest:                Dave McKee (BOD)

1. With a quorum present Joan Harteveld (Chair) called the meeting to order at 12.55 p.m.

Motion passed unanimously to approve the agenda. 
Motion passed unanimously to approve the minutes of the August 10, 2011 meeting
Guest Dave McKee introduced

Discussion  of points raised by August minutes.
Joan Harteveld referred to the question of the installation of ADA-compliant front doors for the Clubhouse.  She had e-mailed to the BOD and Elton Rupe (Maintenance Supervisor) the Committee’s motion that the Committee and Clubhouse Manager wished to be involved in the selection of 2 sets of ADA-compliant doors.  Rupe advised that he had decided to remove the inside set of doors and not replace them with ADA-compliant doors because of their expense.  He did agree to send the Committee the 3 selections made for the outer doors for review before proceeding.  Discussion about building security if the inside set was not replaced.  Bob Shope agreed to take up the issue with Rupe.

 II.   Clubhouse Manager’s Report
              
Sales      August 2010        $69,679                August 2011        $69,213  
(noted that 3 days lost from closing due to power outage  and Hurricane Irene)
             September 2010    $72,891               September 2011  $64,973 (to date – likely will exceed budget)
              
Lighted Boat Parade
Postponement from August 27 to September 11 due to hurricane threat had detrimental effect on sales on deck. – much lower attendance - $25 fee per table waived – far from a financially successful event.  Parade party set for Friday September 11, 6 – 9 p.m.

Oktoberfest   October 14

New menu   will be introduced in 2nd or 3rd week of October

Trees     will need top be canopied due to precipitation of nuts

III.    Old Business
                            
     Lighted Boat Parade (Sunday September 11)
Full report will be presented at October 12 meeting so that Bob Doan can attend. 
It was noted that 327 votes were cast for best decorated boat, which means that an estimated 350 people attended.  In 2010 there were over 500 votes cast and in 2009 over 600 votes.  The lower attendance was attributed primarily to the lack of a front gate message board on which the postponement from August 27 could have been announced for 2 weeks; it was agreed that the Lake Currents announcement (September 2) and Channel 18 announcements were not sufficient nor as effective as the message board would have been.  Peter Williams has drafted an e-mail to the BOD concerning the negative impact of lack of a board and a similar one will be sent to “Viewpoints” in Lake Currents.

Clubhouse renovation There was nothing to report on renovation progress.

Request for Change to LOWA Regulation
Following the discussion at the August meeting concerning unannounced large parties and outside vendors catering for parties on Clubhouse Point, it was agreed that the language in  LOWA Regulations Section VIII: F1 & F2 should be strengthened and changed accordingly.  It was also agreed that members wishing to hold large parties on the Point must apply to the Management for a permit.
Motion by Bob Jenks, seconded by Bonnie Foltz, and approved unanimously that the Board of Directors considers the following changes to Regulation VIII: F.1 & F.2:
F.1.  Groups of more than 20 must obtain a permit from Clubhouse Management to use Clubhouse Point.
F.2.   No outside commercial catering will permitted on Clubhouse Point without the express approval of Clubhouse management.

Thursday Ski Team Practice
It had been understood that a security boat would patrol the lake waters adjoining the Clubhouse dock during the water ski club’s practices on Thursday evenings but it had been noticed that this was only being done spasmodically.  With practices about over for the season, the urgency is diminished but the security contractor will be firmly reminded next year about this requirement.   Bob Shope will talk to the security contractor.

School Bus Parking
Orange County’s intent is that the school buses park at the new school.  Several drivers apparently prefer inside LOW, at the campground or lower level parking lot at the Clubhouse, for personal security reasons.   The Committee’s preference is for parking at the school with the Sheriff providing security for the drivers in the parking area.  It is a County problem, not LOWA.

Real Estate “Open House”
Joan Harteveld reported that Brenda Rogers had agreed to do some of the ground work in helping to to set up another LOW “Open House”.  The Committee agreed to assist with “on the day” arrangements.  It has not been decided when this will take place.  It was noted that, at least for the first event several years ago, it took more than a couple of months for the agents to get organized.

IV    New Business

       Menu addition   
A member had asked if sugar-free desserts might be offered.  Joey reported that this is now the case, although the addition was not as a result of the inquiry

      Planning Committee Town Hall Meeting – September 26
Tom Sheridan notified Joan Harteveld that the Planning Committee would be holding a Town Hall meeting on Monday, September 26 at 6.00 p.m. to discuss new capital projects; 2 projects of interest to the Clubhouse Committee are on the agenda: the relocation of the bar and clubhouse improvements.  He encouraged Committee members to attend in anticipation of negative comment from the community.

There being no further business, the meeting was adjourned at 2.00 p.m.  The next meeting will be held at 1.00 p.m. on Wednesday October 12 at the Clubhouse.

Submitted by Peter Williams, Member, in the Secretary’s absence