LAKE OF THE WOODS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
January 6, 2007
10:00 a.m., Community Center

1. With a quorum present, President Rogers called the meeting to order at 8:00 a.m. in the Community Center.

2. Executive Session: Motion by Dynes, second by Rucker, passed unanimously, to enter into Executive Session at 8:03 a.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.

Motion by Williams, second by Klabo, passed unanimously, to enter into Open Session at 10:13 a.m.

3. Approval of Agenda: Motion by Rucker, second by Williams, passed unanimously, to approve the Agenda as submitted, with the deletion of Item 14.5: Consideration of Contract with Dewberry and Davis for Hydrology Study Related to the Main Dam.

4. Approval of Minutes of December 2, 2006 and December 19, 2006.
Motion by Thoms, second by Rucker, passed unanimously, to approve the minutes of December 2, 2006.
Motion by Thoms, second by Williams, to approve the minutes of December 19, 2006. Vote: Yea: Thoms, Rucker, Klabo, Wilson and Williams. Abstain: Dynes. Motion passed.

5. Report from Orange County District 5 Supervisor: Mr. Wallace was not present and no report was available.

6. Report from Orange County Sheriff's Department:
Sheriff Feldman reported that for the month of December there were 1996 calls for service in the county, for a total of 25,213 for the year. Sixty-two warrants were served, totaling 814 for the year. Eight-hundred forty-nine civil papers were served for a total of 10,941 for the year. There were 30 transports in December; 319 for the year. In LOW, there were five calls for service, for a total of 145 for the year; 64 civil papers were served, totaling 748 for all of 2006.

Radar was increased in the LOW area last month, doubling the normal number of traffic summonses for the month to 84. Five officers ran radar in the area on December 26, which turned out to be quite productive. There has been a 27% increase in major case reports this year over last year.

A reported rape case of a 12-year-old in the Gordonsville area has resulted in conviction of a 17-year-old. Two more men have been arrested in relation to the robbery at the Somerset community. New officers will be assigned to patrol following completion of training in another three months, and there should be increased patrols in our area.

7. Report from Chief of Security:
Security Chief George Dodson reported that December was a relatively quiet month. There were a few welfare checks, two assists to Rescue units, five house alarm calls. A trash can was turned over at the Keaton's Run beach, allowing glass shards to pose a threat to walkers. There was an arrest for breaking and entering. There were four auto accidents, one with an arrest. A water main broke on Yorktown Boulevard, and RSA was notified. There were only three 911 hang-ups, all checked out OK. There were six animal control calls, with no summonses issued. There were 41 complaints received, two arrests made, and 68 summonses issued in December.

8. Report from LOW Fire & Rescue:
Mr. Vic Larson reported that in November Fire answered 32 calls, for a total of 460 for the first 11 months of 2006. Nine of these were vehicle accidents. For Rescue, there were 84 calls, 55 in LOW, for a total of 1002 so far this year.

The new fire building construction is nearly complete. Final paving and some of the landscaping will be finished in the spring, and the interior space is still being furnished.

As of December 29, the annual fund drive proceeds were $141,888, with 27% of LOW households contributing. They expect to start the 2007 drive earlier than in past years.

9. Reports of Officers:
Director Williams noted he is taking the lead in promoting and orchestrating this year's LOWA 40th Anniversary celebration, and requested full participation of LOWA committees and groups to this event. Members are invited to bring their ideas to him.

Mr. Rogers reported that the Clubhouse is closed in January for repairs, but will reopen to new hours, lunch and breakfast, and new menus in February.
There was a public hearing at Germanna Community College on the proposed new sewer system at Locust Grove Town Center, and further public forums will be held to get more input from residents before an option is selected. The LOWA Board may discuss taking a position on the issue.

Motion by Wilson, second by Williams, passed unanimously, to bar Steven Deubler, Aaron Reyes and Julia Ramirez from LOW until their fines are paid in full.
Motion by Wilson, second by Rucker, passed unanimously, to suspend the driving privileges within LOW for three months of Robert Sathmary, Wanda Swain and Ashley Turner.
Motion by Wilson, second by Rucker, to deny the appeal of Irving Grimes. Vote: Yea: Wilson, Williams, Rucker, Klabo and Thoms. Nay: Dynes. Motion passed.

Motion by Rucker, second by Williams, passed unanimously, to approve the following committee personnel changes: (D-07-01)

Treasurer Dynes report is attached as (D-07-02).

Director Dynes reported the Operating Budget had a positive variance of $12,466 for the month of November, but has a negative variance for the year in the amount of $44,994.

Operational revenues show a negative variance of only two-tenths of one percent for the month, and this is under one percent year-to-date. Most Cost Centers are operating within five percent of their budget. Daily greens fees are making up for the lack of annual memberships at the golf course. Cost Centers not operating within five percent of their budget include Lakes, Clubhouse, Campgrounds and Tennis, and these have been addressed in the 2007 budget.

10. Report of General Manager:
Mr. Bailey reported that the dam floodwall will be started this week with ground preparation, and the wall could be done by the end of February. The new Woods Center now has a construction schedule and demolition permit; the existing Pro Shop should be dismantled this week and operations will move into an on-site trailer. Administration has had another meeting with Virginia Broadband, and they will be doing some site surveys in LOW this week. Various options will be discussed at the January BOD Workshop regarding the Clubhouse pool; specifically, repairs vs. replacement. A security report is due this week regarding evaluation and recommendations for upgrading our LOW safety and security program; this will also be discussed at the BOD January workshop.

Assistant GM Bob Popowicz gave more detail on the Woods Center work that will be done this week. Clubhouse renovations started this week, and that includes upgrading of kitchen, storage and banquet facilities. The Sports Lounge will get new furniture, and the flooring and tile in the bathrooms will be replaced. Plans are to reopen on February 1.

Mr. Bailey said he and Golf Pro have been working on the golf tournament fee structure to increase proceeds to sponsoring organizations. Administration is still studying the feasibility of outsourcing Clubhouse functions.
Because of such a low number of Workman's Compensation claims and property damage claims, our insurance rates in these areas remain favorable.

11. Report of Legal Counsel: Mr. Wilkinson had no report.

12. Committee Reports:
Brenda Rogers gave an update on the proposed Germanna Community College Pool and Fitness Complex for the External Affairs Committee. The college has decided to commit to bringing this complex to fruition. A generous donation from Conner's Pest Control has allowed the county to provide matching funds in the area of $150,000. About $2 million in pledges and donations has already been documented. Germanna is earmarking 20 acres for the complex, and will lease this to the YMCA. Site testing will be done to identify the best location for the facility. The complex is estimated to cost $5 million or more, but it is still important to have the financial support from the community, both inside and outside LOW.

Director Wilson spoke for the Board to thank Mrs. Rogers and the External Affairs Committee for their work on the Germanna Pool Project.

13. UNFINISHED BUSINESS There was no unfinished business.

14. NEW BUSINESS

14.1 Consideration of IGM contract with Lake of the Woods (Golf Maintenance). (D-07-03).
Motion by Thoms, second by Wilson, passed unanimously, to approve the 5-year contract with IGM for Golf Course Maintenance.

14.2 Consideration of External Affairs Committee Marketing Campaign Proposal. (D-07-04)
Motion by Klabo, second by Williams, passed unanimously, to approve the External Affairs Committee marketing campaign proposal dated December 18, 2006, and direct that the funds be expensed from the FY-2006 Budget.

14.3 Consideration of Request from the Water Resource Manager for Withdrawal of Funds from the Replacement Reserves for the Replacement of a Dredge Excavator. (D-07-05).
Motion by Williams, second by Klabo, passed unanimously, to approve funds from the Replacement Reserve in the amount of $47,018, for a 30% down payment on replacing the Dredge Excavator.

14.4 Consideration of Additions and Renumbering of Regulation XII: Use of the Pools. (First Reading). (D-07-06)
Motion by Klabo, second by Thoms, passed unanimously, to approve for a First Reading the additions and renumbering of Regulation XII: Use of the Pools.

14.5 This item was deleted from the Agenda. (Contract not ready for review.)

15. Scheduled Meetings:

• Board Workshop, Thursday, January 18, 2007 at 2:00 p.m. in the lower level of the Clubhouse. Agenda to include: Budget change motions proposals from Directors; Safety and Security Technology Upgrades, Clubhouse Pool Options (repair or replace); Open Session to consider the Hydrology Study contract with Dewberry and Davis; and Executive Session.
  
• Board Meeting, Saturday, February 3, 2007, 10:00 a.m., Community Center

16. Member Comments: One member spoke, requesting the Board discuss LOWA's position on the preferred option for the handling of sewage at Locust Grove Town Center, and send a letter to the Soil Water Conservation Board to ask them to request RSA install a sewer line.

17. Adjournment: Motion by Rucker, second by Thoms, passed unanimously, to adjourn the meeting at 11:28 a.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
January 18, 2007, 2:00 p.m., Clubhouse

1. With a quorum present, President Rogers called the meeting to order at 2:04 p.m. in the lower level of the Clubhouse.

2. Approval of the Agenda:
Motion by Williams, second by Dynes, passed unanimously, to approve the Agenda as submitted with the addition of Item 3.2: Consideration of Letter to the Department of Environmental Quality re: the proposed sewer treatment plant at Locust Grove Town Center.

3. NEW BUSINESS

3.1 Consideration of Contract Dewberry & Davis. (D-07-07)
Motion by Rucker, second by Williams, passed unanimously, to authorize the General Manager to enter into a contract with Dewberry & Davis for work related to Veterans Memorial Dam, contract to be funded from the Dam Reserve in an amount not to exceed $98,000. (Hydrologic model refinement and PMF (probable maximum flood) update.)

3.2 Consideration of Letter to the Virginia Department of Environmental Quality Re: the Proposed Sewage Treatment Plant at Locust Grove Town Center. (D-07-08)
Motion by Wilson, second by Williams, that LOWA formally oppose the proposed Locust Grove Town Center sewage treatment plant and that a letter indicating such a position be submitted to the Virginia Department of Environmental Quality.

Discussion: Board members entered into a discussed and proposed changes to the wording used in specific sections of the working draft of the letter.
Motion by Rucker, second by Wilson, passed unanimously, to amend certain verbage contained in the draft letter, changes duly noted by President Rogers. Original motion as amended passed unanimously.

3.3. President Rogers declared the Board meeting in recess at 2:33 p.m.until the conclusion of the Board Workshop.

4. Executive Session:
Motion by Dynes, second by Rucker, passed unanimously, to enter into Executive Session at 4:27 p.m.
Motion by Thoms, second by Wilson, passed unanimously, to affirm that the Board entered into Executive Session for the purpose of discussing business pertaining only to personal, personnel, contractual and/or legal matters, and that no votes were taken.

5. Adjournment:
Motion by Klabo, second by Thoms, passed unanimously, to adjourn the meeting at 4:55 p.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
February 3, 2007, 10:00 a.m, Community Center

1. With a quorum present, President Rogers called the meeting to order at 8:00 a.m. in the Community Center.

2. Executive Session: Motion by Dynes, second by Williams, passed unanimously, to enter into Executive Session at 8:01 a.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.

Motion by Thoms, second by Rucker, passed unanimously, to enter into Open Session at 10:27 a.m.

3. Approval of Agenda: Motion by Williams, second by Rucker, passed unanimously, to approve the Agenda as submitted.

4. Approval of Minutes of January 6, 2007 and January 18, 2007.
Motion by Thoms, second by Dynes, to approve the minutes of the January 6, 2007 Board Meeting.
Motion by Thoms, second by Dynes, passed unanimously, to approve the minutes of January 18, 2007.

5. Report from Orange County District 5 Supervisor:
Mr. Rich Wallace presented a check for $150,000 to the Germanna Foundation, as pledged by the Orange County Board of Supervisors, in support of the fundraising efforts for development of a Pool and Fitness Center Complex at the Locust Grove Campus of Germanna Community College. Accepting on behalf of the college were President Frank Turnage; Jan Gray, Director of the Germanna Foundation; Pam Frederick, Dean of Student Services; Brenda Rogers, Community liaison; and Tom Woolfolk, Chair of the Pool and Fitness Center; and Rick Wilkinson, Orange County High School Swim Team.

6. Report from Orange County Sheriff's Office:
Sheriff Feldman reported that in January the county received 1893 calls for service, served 75 warrants, 947 civil papers, provided 19 transports and issued 85 traffic summonses. In LOW, there were 31 calls for service and 57 civil papers served.

Mr. Feldman reviewed the summary statistics for 2006, noting there were 25,220 calls for service and 844 major cases worked last year, averaging 69 calls for service per day.

A security incident occurred in LOW on January 28, which involved juveniles drinking alcohol. One arrest was made and five juveniles received summonses. On January 25, two men were arrested for trespassing at Orange County High School; drugs and firearms were involved. The three men arrested in Somerset development a couple months ago have resulted in a Grand Jury hearing and indictments.

Last week the Sheriff's Office held a Parents' Awareness night at Locust Grove Middle School. The school resource officers provided information on suicide prevention, drug awareness, internet awareness and gang issues.

7. Report from Chief of Security:
Mr. George Dodson reported light activity during the month of January. There were six domestic incidents, which resulted in 3 arrests. Six house alarms all turned out OK. There were only two animal complaints, five welfare checks and two 911 hang-ups. There was an assist to Orange County resulting in three arrests. There were only two incidents of vandalism. Eighty traffic summonses were issued and 61 complaints were answered during January.

8. Report from LOW Fire & Rescue:
Mr. Vic Larson reported for LOW Volunteer Fire & Rescue that for the month of December, 2006 Fire answered 47 calls, 21 of which were in LOW. Rescue answered 103 calls, 52 inside LOW. Rescue answered about the same number of calls in 2006 as they did in 2005. The new County billing system for Rescue calls may have kept growth in the number of calls relatively flat.

Eleven students are completing the EMT class that started in September and will take the State Certification test in two weeks.
The new firehouse is essentially complete, with final paving and some landscaping scheduled to be done in the spring. Formal dedication is expected in March or April.

Total receipts from the 2006 Fund Drive, with the final tally of donations from all sources set at $149,138. Twenty-eight percent of LOW households donated to the fund.

8a. Report from Orange County School Board:
Representative Mike Ross thanked Neil Buttimer and Melanie Dynes for agreeing to serve on the school Strategic Planning Council, and Sheriff Feldman for his help with safety and security issues at the schools.

School enrollment keeps growing, with seven additional schoolroom trailers required for next year. Plans now are for the middle school to be used for elementary classes when a new middle and high school are built. All schools are still SOL accredited.

He announced that he will be stepping down as School Board representative, and a new one will have to be elected next fall.

9. Reports of Officers:
President Rogers thanked the Clubhouse Committee for all their hard work on various Clubhouse projects this past year. He reviewed the changes made to the rooms inside during the January renovations, and it has reopened for business this week with expanded hours and a new "No Smoking" policy.
Motion by Rucker, second by Williams, passed unanimously, to approve the following Committee personnel changes: (D-07-09)

Treasurer Dynes report is attached as (D-07-10).
Briefly, the Treasurer reported that as of December 31, 2006, the operating budget showed a negative year-to-date variance of ($83,654). Key contributing factors included a shortage of income revenue from disclosure-packets and real estate fees.

Motion by Wilson, second by Rucker, passed unanimously, to bar Christopher Schienschang, Dawn Smith and Michelle Henshaw from LOW until their fines are paid in full.
Motion by Wilson, second by Williams, passed unanimously, to suspend the driving privileges of Jessica Perry and Gerard Strom within LOW for three months and until fines are paid in full.
Motion by Wilson, second by Dynes, passed unanimously, to extend the ban on Joshua VanHook's privilege of driving within LOW until February 8, 2008.

10. Report of General Manager:
Mr. John Bailey reported on the details of the Clubhouse renovations performed during January, which will help streamline and shorten service time. Six HD TV's have been installed, and new furniture in the Grill Room.

The old Pro Shop and Snack Bar have now been demolished in preparation for building the new Woods Center. All electric lines will now be installed underground.
The new floodwall between the Clubhouse pools and beaches has been completed except for the capstones. This will prevent any potential for flooding to the pool area.

He reported he has been involved in supporting new legislation via SB 1409 that would allow an increase in violation fees in homeowner association communities, especially those that would endanger the safety and welfare of residents. The House of Delegates still needs to take action on the bill before it is approved and enacted.

He drew members' attention to open hours at the Community Center for members who may wish to use the facility. Open hours are published in the most recent Lake Currents.

Mr. Bailey reported that bar code statistics show that LOW is averaging about 200,000 vehicle entries per month. This equals about 2.4 million vehicles per year, and about 6575 per day.
The new no smoking policy will be applicable to all LOWA facilities effective January 31, 2007.

11. Report of Legal Counsel: Mr. Wilkinson had no report.

12. Committee Reports: Chair Steve Cakouros reported for Safety and Security that their next meeting on February 12 is at 3 pm, not at 7 pm. The main agenda item will be a preliminary discussion on the feasibility of a Neighborhood Watch program. Chief Warden Don Jackson has resigned, and volunteers are being sought to replace him.

Karen O'Donnell reported for the Youth Activities Committee that due to underutilization of the Teen Center on Thursday evenings, this night will be opened for family use. They are working on developing a "Kids Page" in the Lake Currents, with members working with the Communications Department on layout and content. The Youth Activities Group also has an informational newsletter for members. Those wishing to receive a copy can contact Karen by e-mail at youthinfo@comcast.net.

13. UNFINISHED BUSINESS There was no unfinished business.

14. NEW BUSINESS

14.1 Consideration of Changes to Regulation XV: Establishment of User Fees. (First Reading) (D-07-11)
Motion by Dynes, second by Williams, passed unanimously, to approve for a First Reading, the proposed change to Regulation XV: Establishment of User Fees, as recommended by the Rules Committee.

14.2 Consideration of Addition of Section N.1-4: Use of Non-motorized Wheeled Devices to Regulation VI: Use of LOW Roads and Parking Lots. (First Reading) (D-07-12)
Motion by Klabo, second by Dynes, to approve for a First Reading the addition of Section N, Paragraphs 1-4: Use of Non-motorized Wheeled Devices, to Regulation VI: Use of LOW Roads and Parking Lots.

Motion by Dynes, second by Rucker, passed unanimously, to delete the words "fire station" from the proposed wording, because the fire station area is not LOWA property. Vote on the original motion as amended was unanimous.

14.3 Consideration of Management Contract for the Clubhouse. (D-07-13)
Motion by Thoms, second by Wilson, passed unanimously, to approve the management contract for the Clubhouse with Joey and Doug Welsh.

14.4 Consideration of Fiscal Year 2007 Budget. (D-08-14)
Motion by Rucker, second by Williams, to approve the Fiscal Year 2007-08 Budget.

Proposed Budget Amendment Items:
(Budget item numbers which do not appear on this list represent amendments proposed on the first draft which were eliminated from further consideration.)

1. Motion by Thoms, second by Wilson, passed unanimously, to amend the budget to decrease the total contribution to reserves (CTR) per revised schedule as recommended by management memo dated 12-8-06.

2. Motion by Thoms, second by Rucker, to increase the payroll total for the Equestrian Center from $96,895 to $134,789, as recommended in a memo from the General Manager dated 1-18-07. Vote on the motion: Yea: Thoms, Wilson, Rucker and Williams. Nay: Klabo and Dynes. Motion passed.

3. Motion by Rucker, second by Thoms, to reduce the contribution to the Dam Reserves from $150,000 to $100,000. Vote on the motion: Yea: Thoms, Rucker, Williams and Klabo. Nay: Dynes and Wilson. Motion carried.

6. Motion by Thoms, second by Dynes, passed unanimously, to eliminate 20 hours from the Activities and Wellness payroll.

7. Motion by Rucker, second by Williams, passed unanimously, to request the General Manager enter into a five-year contract with the Preschool to include appropriate annual increases in rental fees over that period, and at least a 10% higher annual fee for non-members.

8. Motion by Rucker, second by Williams, to eliminate the $35,000 in the Security Contract for additional hours for front gate and patrol surveillance. Vote on the motion: Yea: Rucker and Williams. Nay: Klabo, Dynes, Wilson and Thoms. Motion failed.

9. Motion by Rucker, second by Wilson, passed unanimously, to establish a mechanism to charge rental fees for private use of rooms at the Community Center such as for personal parties and special events.

10. Motion by Rucker, second by Williams, passed unanimously, to consider charging the Soccer League and other similar organizations an appropriate fee, in the area of $10 per person per year, for use of our facilities by non-member participants.

11. Motion by Williams, second by Rucker, passed unanimously, to charge a fixed percentage of the total gate receipts at all events in LOW for which an admission fee is paid by members of the audience, the dollar amount of such percentage to accrue to the Association.

14. Motion by Thoms, second by Rucker, passed unanimously, to delete contractual services of $1700 from the Lakes Budget for testing of metals, as recommended by the Lake Users Committee.

15. Motion by Thoms, second by Rucker, passed unanimously, to delete $2300 from the Lakes Budget for testing for gasoline, at the recommendation of the Lake Users Committee.

16. Motion by Rucker, second by Wilson, to increase contractual services for the Lakes by $3000, as recommended by the Lakes Resource Manager. Vote on the motion: Yea: Thoms, Williams, Wilson, Klabo and Dynes. Abstain: Rucker. Motion passed.

17. Motion by Williams, second by Rucker, passed unanimously, to increase the vehicle storage fees from the proposed $325 to $360, which will increase revenues by $5800.

23. Motion by Williams, second by Wilson, to increase the annual tennis fee from $50 to $75. Vote: Yea: Williams and Wilson. Opposed: Thoms, Rucker, Dynes and Klabo. Motion failed.

24. Motion by Williams, second Rucker, to increase the annual fee for use of the Fitness Center to $75. Vote: Yea: Williams, Rucker, Klabo and Dynes. Nay: Wilson and Thoms. Motion passed.

26. Motion by Klabo, second by Wilson, to have the Tenant Fee for 2007 be set at $925 per year. Vote: Yea: 0. Nay: Dynes,Wilson, Thoms, Williams and Rucker. Abstain: Klabo. Motion failed.

27. Motion by Williams, second by Rucker, passed unanimously, to increase the advertising rates in Lake Currents, for increased revenues estimated to be around $6,976.

28. Motion by Rucker, second by Wilson, to reduce the contingency fund $76,000 to $33,000. Vote: Yea: Klabo and Rucker. Nay: Thoms, Williams, Wilson and Dynes. Motion failed.

30. Motion by Williams, second by Wilson, to reduce the contingency fund from $76,500 to three-quarters of 1% of the budget, which currently equals $57,375. Vote: Yea: Williams, Wilson, Klabo, Thoms and Rucker. Nay: Dynes. Motion passed.

31. Motion by Dynes, second by Thoms, to add $5700 to the Lakes budget for contractual services for beaver control. Vote: Yea: Dynes, Thoms and Williams. Nay: Klabo, Wilson and Rucker. President Rogers voted for the motion to break the tie. Motion passed.

32. Motion by Williams, second by Rucker, passed unanimously, to delete $3800 from the New Capital budget for Stealth Stat traffic monitoring equipment.

33. Motion by Klabo, second by Williams, passed unanimously, to add $35,000 to New Capital for Security technology enhancements.

35. Motion by Thoms, second by Williams, passed unanimously, to delete $50 for Great Hall usage from the fee schedule.

36. Motion by Klabo, second by Rucker, passed unanimously, to approve the proposed Fee Schedule for FY 2007 as amended.

37. Motion by Dynes, second by Williams, to transfer $268,328 from the Unrestricted Reserve, and place $166,666 into New Capital, and $101,662 into the Replacement Reserve. Vote: Yea: Thoms, Klabo, Williams, Dynes and Rucker. Nay: Wilson. Motion passed.

The proposed assessment for Fiscal Year 2007-08 was set at $1068.27.

Vote on the original motion to approve the Fiscal Year 2007-08 budget as amended passed unanimously.

15. Scheduled Meetings:
Board Workshop: Thursday, February 15, 2007 at 2:00 p.m. in the lower level of the Clubhouse. Agenda will include: Planning Committee proposed
survey; playground edging and mulch.
Regular Board Meeting: Saturday, March 3, 2007 at 10:00 a.m. in the Community Center

16. Member Comments:
Member comments included a member who felt a 16% increase in assessment fees is excessive and out of control, especially when you consider residents on fixed incomes and normal cost of living increases and 2-3% inflation; a comment that when running the Association, Board members need to enforce our Covenants and regulations, and we should not be encouraging members with their home-based businesses by allowing advertising in the Lake Currents and offering a Home Business Expo at the Community Center.

17. Adjournment: Motion passed unanimously to adjourn the meeting at 1:15 p.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
March 3, 2007
10:00 a.m, Community Center

1. With a quorum present, President Rogers called the meeting to order at 8:00 a.m. in the Community Center.

2. Executive Session: Motion by Dynes, second by Rucker , passed unanimously, to enter into Executive Session at 8:02 a.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.

Motion by Williams, second by Rucker, passed unanimously, to enter into Open Session at 10:08 a.m.

3. Approval of Agenda: Motion by Rucker, second by Williams , passed unanimously, to approve the Agenda as submitted.

4. Approval of Minutes of February 3, 2007.
Motion by Thoms, second by Rucker, passed unanimously, to approve the minutes of February 3, 2007.

5. Report from Orange County District 5 Supervisor:
Mr. Rich Wallace reported that on February 27 there was a public hearing on the proposed revisions to Chapter 54 of the Orange County Ordinance Code relating to subdivision of agricultural land. Around 300 people attended and 78 residents spoke, most not in favor of the proposal. The Board will continue to discuss this issue next week.

Following the property reassessment this fall, the new equalized real estate tax rate for 2007 is $ 0.42/$100 of assessed value; the current rate is $ 0.87/$100. There is currently $731.7 million in Forestall land in Orange County protected from real estate taxation, which increases the tax burden on the rest of the taxpayers. Overall, taxes may decrease slightly in LOW, but go up elsewhere in the county under the new assessment, even if there is an additional budget increase, which is currently proposed to be 5.7%.

6. Report from Orange County Sheriff's Office:
Chief Deputy Marv Amos gave the report for February in Sheriff Feldman's absence. There were 1847 calls for service; 3741 for the year so far. In the County, fifty-seven warrants were issued, 883 civil papers served, 26 transports and 129 traffic summonses. In LOW, there were 49 calls for service and 92 civil papers served.

He reported that February was a relatively quiet month on our end of the county, and only two incidents in the southern end of the county. One was a drug-related shooting involving a juvenile in Barboursville, and the other a B&E in Orange.

7. Report from Chief of Security:
Security Chief George Dodson reported that there were 63 summonses issued in February, and 79 calls that were handled. There were six calls on children ice skating on the lake, 2 complaints of loud music, 3 domestic calls, 3 auto accidents, one with an injury, 3 incidents of vandalism, 5 animal complaints, 5 alarms checked out OK, and 5 welfare checks. Sledding continues to occur on the dams, and members are reminded this is not allowed in our community. Many warnings have been issued. Sleds with steel runners that can damage the surface of the dam are particularly hazardous to the integrity of the dams.

8. Report from LOW Fire & Rescue:
President Joe Argenzio reported for Fire and Rescue that in January there were 44 calls for the Fire Department, 24 in LOW, 21 were for Rescue assist, 3 were structure fires, and 10 were auto accidents. Rescue received 80 calls, 48 in LOW and 32 in Orange County.

He reported that there is room for four more people in the ambulance driver class to be held March 24/25. Staff is still moving equipment from the old building into the new building. An Open House is planned for late April.

Mr. Argenzio announced he is ending his year as President of LOW Volunteer Fire and Rescue, and thanked the Board and residents for their support of the annual fund drive during his tenure.

9. Reports of Officers:
President Rogers reported that the Finance Committee is being charged with some new tasks, among them: 1) Continue to investigate ways members can pay their assessment fees on a payment schedule instead of once a year, at no cost to the Association; 2) study things we might be able to do now to recover income that is being lost due to (not unexpected) diminishing road, construction fee and disclosure packet income; 3) to formalize and document policy on contributions to replacements; 4) write some new regulations governing catering services at the Community Center. The Board also wants the Rules Committee to review all our Regulations to make changes and updates consistent with recent changes in the community that have emerged.

He noted that the State Water Control Board will be meeting on March 9 to discuss the proposed Locust Grove Town Center sewer plant, and said he will be speaking against the proposal as resolved by the LOWA Board.

Motion by Wilson, second by Williams, passed unanimously, to bar Lynda Lacy and James Sarno from entry to LOW until their fines are paid in full.

Motion by Rucker, second by Thoms, passed unanimously, to approve the following Committee personnel changes: (D-07-15)

Treasurer Dynes report is attached as (D-07-16).

Briefly, the operating budget for January had a negative variance of $28,524, which is $88,066 year-to-date. Half of that is attributable to the slow-down in receipt of disclosure packet income and real estate transfer fees.

10. Report of General Manager:
Mr. John Bailey reported that the new floodwall at the Clubhouse area still awaits weather warm enough to install the capstones. The February 28 deadline for submission of the A. Morton Thomas engineering design plans and drawings to the State for the proposed alternate spillway was met.

He announced he has been working with other communities toward the creation of the Virginia Association of Dam Owners, a partnership of Virginia dam owners that will work together to ensure public safety through the use of wise engineering and prudent use of public and private resources. Their first meeting will be on March 13 in Chesterfield, Virginia.

The LOWA Equestrian Center is currently under quarantine, as are most horse facilities in Virginia and some other nearby states. The EHV-1 virus was identified in horse stock, and quarantine of our horses and facility is a precautionary measure to prevent infection spreading here. We hope we will not have to cancel our horse shows as a result of this.

He noted that plans now are to keep the Clubhouse closed on Mondays to save on staffing costs, maintain building security in light of the new upgrades, and keep the Clubhouse rooms set up for service. Administration will work with groups (e.g, AARP, etc.) who want to continue to use the building on Mondays. Currently, installation of an interior hall gate is being considered that would allow access to specific areas, while still keeping other sections secure and off limits.

Assistant General Manager Bob Popowicz reported that the construction footings at the new Woods Center have been poured, with the slab expected to go in shortly.

11. Report of Legal Counsel: Mr. Wilkinson had no report.

12. Committee Reports: There were no Committee reports

13. UNFINISHED BUSINESS

13.1 Consideration of addition of Item B.13 and renumbering of Regulation XII: Use of the Pools. (Second Reading) (D-07-17)
Motion by Dynes, second by Wilson, passed unanimously, to adopt the proposed addition of Item B.13 to Regulation XII: Use of Pools, and renumber existing paragraph B.13 paragraph "B.14".

14. NEW BUSINESS

14.1 Consideration of Funding Request Related to the Playgrounds.
Motion by Dynes, second by Thoms, to add $25,000 to the 2007 New Capital Budget for mulch and edging of the playgrounds, as detailed in the February 19, 2007 memo from the Activities and Wellness Director to the LOWA Board of Directors.
Motion by Williams, second by Rucker, passed unanimously, to table the motion until the April 7, 2007 Board meeting.

15: Scheduled Meetings:
Board Workshop, Thursday, March 15, 2007 at 2:00 pm in the lower level of the Clubhouse. Agenda to include: Boat Registration, Security Gate, and
Clubhouse pool vacuum lines. Regular Board Meeting: Saturday, April 7, 2007 at 10:00 a.m. in the Community Center

16. Member Comments:
Comments from members included: 1) information that Fire & Rescue is receiving some additional income from the new ambulance transport fees, but not nearly as much as expected. Members are encouraged to continue to financially support LOW Volunteer Fire and Rescue; 2) that some fraud has been uncovered relative to doctored paperwork being filed for boat registration, and remedies and penalties will have to be considered to rectify this; 3) a concern about safety and liability issues at the tot lots and parks, and recommendation they be closed until brought up to standards; 4) appreciation expressed to the Board for their financial prudence; 5) a member who saw an ad promoting LOW in a military magazine, and felt it was impressive.

Director Peter Williams announced that several groups and clubs have scheduled events to celebrate LOWA's 40th Anniversary this year, including: a Sailboat Regatta on July 28/29, a golf tournament on May 12, a dedication by DAR at the former Spotswood Mansion site at Spotswood Park, and a Youth Cardboard Boat Regatta on June 28, just to mention a few. Other groups are still being encouraged to come forward with their plans to make this a year-long celebration.

17. Adjournment: Motion by Williams, second by Thoms, passed unanimously to adjourn the meeting at 11:55 a.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
March 15, 2007, 3:00 p.m., Clubhouse

1. With a quorum present, President Rogers called the meeting to order at 3:07 p.m.

2. Open Session. Motion by Wilson, second by Klabo, passed unanimously, to enter into Open Session at 3:08 p.m.

3. Approval of Agenda: Motion by Dynes, second by Rucker, passed unanimously, to approve the Agenda as submitted.

4. Consideration of Proposal to Purchase a Security Gate for the Clubhouse. (D-07-18)
Motion by Thoms, second by Klabo, to purchase a security gate for the Clubhouse, amount not to exceed $6,000, to be funded from New Capital.
Motion by Wilson, second by Rucker, passed unanimously, to amend the motion to state that the operation of the security gate be manual.
Vote on the original motion, as amended, passed unanimously.

5. Consideration of Contract to repair the Clubhouse Pool. (D-07-19)
Motion by Klabo, second by Rucker, passed unanimously, to enter into a contract with Hunt Country Pools to repair the skimmer and vacuum lines of the Clubhouse pool, amount not to exceed $21,000, to be funded from Replacement Capital.

6. Adjournment: Motion passed unanimously to adjourn the meeting at 3:17 p.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
April 7, 2007, 10:00 a.m, Community Center

1.  With a quorum present, President Rogers called the meeting to order at 8:12 a.m. in the Community Center.

2.  Executive Session: Motion by Dynes, second by Rucker, passed unanimously, to enter into Executive Session at 8:15 a.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.

     Motion by Williams, second by Rucker, passed unanimously, to enter into Open Session at 10:04 a.m.

3.  Approval of Agenda:
     Motion by Thoms, second by Wilson, passed unanimously, to approve the Agenda as submitted. 

4.  Approval of Minutes of March 3, 2007.
      Motion by Thoms, second by Wilson, passed unanimously, to approve the minutes of March 3, 2007 and March 15, 2007 Board meetings.

5.  Report from Orange County District 5 Supervisor:
     Mr. Rich Wallace reported that the new equalized real estate tax rate was set at $.42 per $100 of assessed value.  A public hearing will be held to discuss this on Monday, April 9. Most LOW residents will actually see a reduction over last year’s taxes.
    The county total operating budget will be $82.5M, with the state contributing $33M and a federal contribution of $4M.
     VDOT resident engineer Don Gore is still looking for funding for improvements needed at the Rtes 20/601 intersection.
      The County has decided to convert to a transfer station when our current landfill is closed in 2012, which will cost considerably less than replacing it with a new landfill.
      The BOS approved the lease/purchase of four new ambulances, one of which will go to LOW Fire and Rescue. 

     District 5 School Board Member Michael Ross will not be seeking another term on the School Board. Mr. Wallace introduced and endorsed the candidacy of LOW resident Jim Hopkins, who will be running for the District 5 seat in the November election. Mr. Wallace announced he would be running for a fourth term this year as Orange County District 5 Supervisor.
    Mr. Hopkins announced his candidacy for the School Board, and encouraged members to come to the Tuesday, April 17 Civic Club meeting, where Mike Ross will be the featured speaker. Other candidates for the School Board will also be present to talk to members.

6.  Report from Orange County Sheriff’s Office:
     Sheriff Feldman announced his upcoming retirement from his position, effective August 1, 2007. He thanked members for their many suggestions over the years, which helped make his job easier. He introduced Officer Marc Amos, who will be assuming the position of Sheriff in August. 
     Officer Amos gave the March statistics for Orange County. There were 1986 calls for service, for a total of 5727 for the year. There were 90 warrants issued, totaling 222 for the year; 977 civil papers were served, totaling 2807 year-to-date, and 24 criminal transports for a total of 69 for the year. In LOW, there were 50 calls for service, totaling 130 year-to-date, and 84 civil papers served, totaling 233 year-to-date.
    He reported the fast 24-hour recovery of money stolen from an elderly man in the county.  His office has signed an agreement with the Virginia State Police to get involved in an internet program targeting crimes against children. The program offers training to the public as well. The Sheriff’s office is looking into acquiring a Highway Traffic Safety Grant.

7. Report from Chief of Security:
    Security Chief George Dodson reported that during March there were 7 animal complaints, 3 relating to barking dogs, two fox incidents and a wounded deer. There were six welfare checks, three 911 hang-ups, and two outside arrest assists. Vandalism incidents included the theft of copper wire rolls from the REC substation near the RV storage lot, and theft of a tackle box off a boat at the small marina. There was one incident of soliciting, and a summons was issued. Contractors working past curfew installing a driveway were allowed to finish their work due to the high cost of  losing the asphalt ready to be laid.  There was one auto accident but no injury. 
     There were 114 summonses issued during March, and 91 calls were answered.   

8.  Report from LOW Fire & Rescue:
     New F&R President Charlie Bocook reported that during March there were 55 fire calls answered, 12 in LOW, 15 for auto accidents and 14 for assists to other jurisdictions.  Two were brush fires. Rescue answered 84 calls, 46 in LOW and 38 in the county. Total rescue calls through March this year is 248. 
     He reported that Billy Willingham has stepped down as fire chief, and has been replaced by Bruce Willets.

     In March, 11 students completed the EMT Class, and all have passed the EMS State Certification exam. Five new drivers have also received their Emergency Vehicle Operator’s Certification. 
    Construction of the new Firehouse is essentially complete, although a few adjustments still need to be made. The LOW Garden Club is working on installing the landscaping, using grant funds. There will be a formal dedication and Open House on April 21 at 10:00 a.m., with a dedication of the Memorial Garden at 2:30 pm in the afternoon. 
    The old firehouse will now house Rescue Equipment on the ground floor and training facilities on the second floor. LOW Church members and a local Boy Scout Troop are donating much of the elbow grease for rehabbing the building, and local contractors are donating time and materials.
     The Annual F&R Fund Drive will start again in June. Revenue recovery expected from the new process of charging for ambulance service has not materialized. The County has proposed increased funding for LOW Rescue in next year’s budget. Other options for fundraising are being explored. The annual Fourth of July Festival will be July 7, 2007.  

9.  Report from Orange County School District 5 Representative:
     Mr. Michael Ross provided a copy of the approved 2007-08 school budget for the Board which can be found on the Orange County school board website. The three major strategic priorities include increased competitive salaries; effective and efficient opera-tion of facilities, and enhancement of educational programs. The School Board has adopted a program aimed at meeting SOL and No Child Left Behind requirements. Seven additional mobile classroom units will be needed this year at Locust Grove Elementary; 12 are already in use. The fifth grade classes will be transferred to the middle school in September to help ease the crowding at LGES. Per pupil expenditures last year were at a minus 8.5%, and funding needs to be increased. Mr. Ross hopes that the public will be vocal in their support of better funding for our schools at future hearings. It is expected the growth in student population will require a new high school in our end of the county some time in 2011-12.   

10:  Report of Officers:
       President Rogers noted there will be a public hearing on April 10 at 7:30 pm in the Gordon Building in Orange on Tricord Builders plans to replat land in our dam inundation zone. He encouraged people to be vocal about approving the replat, or Tricord will place lots back in the inundation zone, which could cause us to lose state support for modified dam upgrade plans. 
       He reviewed the agenda for the next workshop to be held on April 19 at 1 pm.
       Motion by Wilson, second by Williams, passed unanimously, to bar Michelle Henshaw and Michael Foster from LOW until their fines are paid in full.    Motion by Wilson, second by Williams, passed unanimously, to suspend the driving privileges within LOW for three months of Troy Swan, Mahmoud Odeh, Tim Farley, Phillip Stindle and one unnamed juvenile.
     Motion by Wilson, second by Rucker, passed unanimously, to deny the appeal of Patricia Kim/Mike Shepard and authorize the Association attorney to file suit related to violation of Covenant VI.E. if a plan of remediation is not approved by ECC within 60 days. 
Motion by Rucker, second by Klabo, passed unanimously, to approve the following Committee personnel changes: (D-07-20)

   Treasurer Dynes report is attached as (D-07-21).
   Briefly, Treasurer Dynes reported that for the month of February the Operating Budget showed a negative variance of $15,789, which brings our year-to-date negative variance to a negative $101,855.  She reported many positive comments she has received concerning the upgrades, service and food at the Clubhouse.  This has translated into a significant increase in revenues ($56,000) from the Clubhouse when compared to last year’s figures for February.  
  
11.  Report of General Manager:
Assistant GM Bob Popowicz reported that progress continues at the Woods Center, and trusses should go in soon.  A Certificate of Occupancy is expected to be issued in July or August.

Mr. Bailey reported that the replacement of the skimmer lines at the Clubhouse pool is almost complete.  There is another leak at the Sweetbriar pool that needs to be located and repaired.

The Skate Spot plans are moving ahead at the Ferris House location.  Materials acquisition has been a slow process relative to asphalt. Revenue for the year is on budget at the Golf Course, although expenses are more than budgeted. Assessments have been mailed.  Residents are reminded to note the extended administration office hours included in the information package.  

12.  Report of Legal Counsel:  Mr. Wilkinson had no report.

13.  Committee Reports:
       Sid Steele reported for the Planning Committee that they have added three new members who all add significant skill resources.  The Committee has been working on requests for Capital Expenditures and New Capital Requests, which are significant.  He hopes to have a brief preliminary report for the Board at their April Workshop.
       The “Let Freedom Ring Garden” has cost $13,600 so far.  The garden will essentially be finished by Monday except for the sprinkler system.  LOW Church members and ladies from the Garden Club have donated many volunteer hours.   
       Pools and Fitness Chair Ken Tillman requested guidance for members who wish to use the Exercise Room. Registration is not included in the Assessment package because users must sign a waiver at the Administration building prior to use. He recommended this procedure be included in our next LOWA brochure update.
       Chair Betty Beck of the Equestrian Committee introduced the new Equestrian Center Manager, Mary Tinsley. They submitted a report to the Board illustrating the poor condition of many of the facilities at the stables, requesting the Board consider significant maintenance, repairs and possible upgrades that need to be done.  They are several horses short at the Center because they belonged to the previous manager, who took them with her when she left. 

14.  UNFINISHED BUSINESS
 
14.1 Consideration of Addition to Regulation VI. N: Use of Non-motorized Wheeled Devices. (Second Reading)
Motion by Klabo, second by Williams, to adopt the addition of Regulation VI.N: Use of Non-motorized Wheeled Devices.  Discussion: Several language changes were recommended by Directors Dynes, Williams and Rucker, with some language to be deleted or changed.
Motion by Rucker, second by Williams, passed unanimously, to amend the motion to send the proposed addition to Regulation VI.N back to the Rules Committee, taking into account the various Board of Directors suggestions.
Motion  by Rucker, second by Dynes, passed unanimously, to accept the original motion as amended.  

14.2  Consideration of Changes to Regulation XV: Establishment of Users Fees. (Second Reading)
Motion by Dynes, second by Rucker, to adopt the proposed changes to Regulation XV: Establishment of Users Fees.  Discussion: Discussion centered around trying to answer concerns about creating a guideline that is too broad, too narrow or too general to provide future boards with much guidance. Tom Sheridan, Chair of the Finance Committee, spoke to the vagaries of the wording, explaining how legitimate criteria for determining “reasonable” fees can be subjective and vary from amenity to amenity
      Motion by Rucker, second by Thoms, passed unanimously, to amend the motion to send the proposed change to Regulation XV. back to the Rules Committee, to consider the input from the Board and work with the Finance Committee to come up with appropriate wording.
     Vote on the original motion as amended was unanimous.

14.3  A motion was made at the March 3, 2007 Board meeting to add $25K to the 2007 New Capital Budget for mulch and edging of the playgrounds.  That motion was tabled to the meeting of April 7, 2007 and is now brought off the table.  Is there any more Board discussion of the request?  There being no further discussion, do I hear a motion to table the matter again until the May 5, 2007 Board meeting?
       Motion by Rucker, second by Wilson, passed unanimously, to table the matter for further consideration at the May 5, 2007 Board meeting.

15.  NEW BUSINESS

15.1  Consideration of Revision to Clubhouse Committee Charter. (D-07-22)
   Motion by Thoms, second by Dynes, to approve the proposed revisions to the Clubhouse Committee Charter. 
   Motion by Dynes, second by Williams, passed unanimously, to strike the last sentence of Item 6.A.1. of the Clubhouse Committee Charter.
   Vote on the original motion as amended was unanimous. 

15.2  Consideration of Funding Request to Purchase Horses. (D-07-23)
    Motion by Dynes, second by Klabo, passed unanimously, to authorize the General Manager to purchase up to four more live horses at a cost not to exceed $15,000; $5000 to be funded from the Replacement Reserve and $10,000 to be funded from the New Capital Reserve.

15.3  Consideration of ECC Request to Enter a Property for Clean-up. (D-07-24)
    Motion by Rucker, second by Williams, passed unanimously, to authorize staff to enter Lot 137, Section 13, take the required corrective actions, and add the cost of the work to the owner’s account. 

16.  Scheduled Meetings:
   1) Board Workshop: Thursday, April 19, 2007 at 1:00 p.m. in the lower level of the Clubhouse. Agenda: 1) Road asphalt plan and schedule; 2) Ferris building maintenance; 3) edging and mulch of park areas; 4) Dam Emergency Action Plan; and 5) consideration of soundproofing and safety padding in the Community Center (if time allows).

  2) Regular Monthly Board Meeting: May 5, 2007 at 10:00 a.m. in the Community Center.
 
17.  Member Comments:  One member inquired if there was sufficient staff on board to manage four new horses (yes), and our new Equestrian Manager was commended on her plans for improving the functioning and income from the stables operation.

18.  Adjournment:  Motion by Williams, second by Thoms, passed unanimously, to adjourn the meeting at 12:40 p.m. 

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
May 5, 2007, 10:00 a.m, Community Center

1.  With a quorum present, President Rogers called the meeting to order at 8:02 a.m. in the Community Center.

2.  Executive Session: Motion by Dynes, second by Rucker, passed unanimously, to enter into Executive Session at 8:03 a.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.

     Motion by Thoms, second by Williams, passed unanimously, to enter into Open Session at 10:10 a.m, and to affirm that the Board met earlier in Executive Session and only discussed topics regarding personal, personnel, contractual and/or legal matters.

3.  Approval of Agenda: Motion by Klabo, second by Dynes, passed unanimously, to approve the Agenda as submitted. 

4.  Approval of Minutes of April 7, 2007.
      Motion by Williams, second by Rucker, passed unanimously, to approve the minutes of April 7, 2007 with one change: to add the word “Club” after “LOW Garden” on line 2, para. 2 on page 1761.

5.  Report from Orange County District 5 Supervisor: Mr. Rich Wallace was not in attendance.

6.  Report from Orange County Sheriff’s Department:
     Chief Deputy Marc Amos reported that during the month of April, there were 2061 calls for service, for a total of 7788 year-to-date; in LOW there were 64 calls for service, 194 so far this year.  There were 899 civil papers served in the county, totaling 3706 for the year; 50 civil papers were served in LOW, for a total of 283 for the year.  Forty-eight warrants were served for a total of 270 year-to-date, 70 transports performed, and 40 summonses issued.
   Mr. Amos announced one staff investigator will complete training this summer and will then work with the State police full time on internet crimes against children.  Two more canines and their officer handlers have graduated from training school, one trained to locate bombs and the other trained for narcotics detection.
   In LOW, one incident on April 26 involving four people resulted in a fight and a 23-year-old male was arrested.
   
7. Report from Chief of Security:
    Captain Dobson reported low activity for April.  There were 7 animal complaints, one of which was an injured swan that was transported for treatment.  Juveniles were reported throwing rocks at the Community Center.  One single vehicle accident on Route 3 was handled by the State Police.  Two loose boats were located and secured and one jet ski was retrieved from the lake.  There were five Rescue assists.  Three 911 hang-ups were answered.  There were 116 summonses issued, 74 complaints answered, and 795 boats were registered during April.      

8.  Report from LOW Fire & Rescue:
     Mr. Joe Argenzio reported that in April, Rescue had 101 calls, 55 in LOW and 46 outside.  The Fire Department had 52 calls, 16 in LOW, 32 outside, 2 in Culpeper and 2 in Spotsylvania.  He reported that the new firehouse facility dedication went well on April 21, and he thanked the Garden Club and the Lionesses for their hard work and contributions to both the facility and the event.

9.  Report of Officers:
     President Rogers announced that the next Board workshop will be held on Wednesday, May 16, instead of the usual Thursday due to a meeting schedule conflict.
Topics on the agenda will include 2008 budget guidance, new capital and replacement capital, and a request to consider early repairs to the tennis courts.  
     Mr. Rogers thanked those 30 members who showed up at the recent rezoning hearing in Orange with the County BOS to support LOWA’s position.  Also, he appreciated the special efforts of one member who traveled to a Commonwealth transportation meeting to speak on behalf of the urgent need for improvements at the Rte 20/601 intersection.

     Motion by Wilson, second by Williams, passed unanimously, to bar Eddie Ford, Melissa Stewart and Dennis Wilson from LOW until such time as their fines are paid in full.
     Motion by Wilson, second by Rucker, passed unanimously, to suspend the driving privileges within LOW for Anton Woboril for three months.
     Motion by Wilson, second by Klabo, passed unanimously, to deny the appeal by Mr. Cagle.

    Motion by Wilson, second by Rucker, passed unanimously, to place one juvenile on probation for six months.  Any LOW driving offense during that period will result in an automatic six months driving suspension within LOW.

   Motion by Rucker, second by Thoms, passed unanimously, to approve the reconstituted Committee membership roster as provided in a memo dated April 30.  (D-07-25)

   Motion by Rucker, second by Williams, passed unanimously, to accept the Slate of Candidates for the LOWA Board of Directors 2007 election as recommended by the Nominating Committee.  (Mr. Rucker read the candidates names into the record: Neil Buttimer, Jeffrey Flynn, Lincoln Klabo, Douglas Rogers, Tom Sheridan and Donald Walters.  Ref: Memo Huntsman to Rogers, dated May 2, 2007.) (D-07-26) 

   Treasurer Dynes report is attached as (D-07-27).
   Director Dynes reported that as of March 31, 2007 the operating budget shows a negative variance of -$71,295, with a year-to-date negative variance of -$215,397.  About $30,000 of that is uncollected real estate transfer fees and $34,000 in disclosure packet fees, caused by the slow real estate market.  Another $65k shortage is due to low Clubhouse banquet sales.  
     
10.  Report of General Manager:
       General Manager John Bailey reported that the Administrative offices will now be open the first Saturday morning of every month to accommodate our members.
       He reported that the dining room at the Clubhouse is doing well, and lunch will now be offered on Friday and Saturday; breakfast will also be offered starting on Fridays and Saturdays around Memorial Day weekend.
       The University of Mary Washington crew team expects to be in their new location by the fall .  The floating dock will remain at its present location at least temporarily. 
       The Sweetbriar pool is still undergoing some repairs, and the Clubhouse pool repairs have been completed, with the diving board replaced with a slide. 
       Assistant GM Bob Popowicz reported that the roof and framing has been completed on the new Woods Center, with electrical and mechanical work, exterior siding and drywall on schedule to finish by the end of July, with possible occupancy in September.
       Mr. Bailey was updated this week by engineering firm Dewberry and Davis on the hydrology study.  A. Morton Thomas, the firm doing the spillway design work, has been busy making progress as well.  The next Soil and Water Conservation Board meeting is scheduled for May.
     There was an emergency evacuation tabletop forest fire drill held a couple of weeks ago at LOW with several representatives from government agencies present.  This went quite well, and more drills will be held in the future targeting different disaster scenarios.  
      He thanked our Activities and Wellness Director, Jenn Sweigart, for her dedication to a very busy job these past four years, and wished her well as she leaves LOW for a new position.  Interviews are pending for her replacement.

11.  Report of Legal Counsel:  Henry Carter, Esq. standing in for Mr. Wilkinson, had no business to report.

12.  Committee Reports: There were no Committee reports.

13.  UNFINISHED BUSINESS
 
13.1 Consideration of Changes to Regulation XV: Establishment of User Fees. (First Reading) (D-07-28)
   Motion by Dynes, second by Williams, to accept for a First Reading the Changes to Regulation XV: Establishment of User Fees.
  Motion by Wilson, second by Klabo, to change the wording to: “Facility user fees, when set by the Board, shall encourage the use of the facility and produce revenue for LOWA.”
  Motion by Williams to use the wording: “The LOWA Board of Directors shall set facility user fees to encourage the use of the facilities and produce revenue for LOWA.”
Motion died for lack of a second.
  Vote on Amendment to the original motion: Yea: Williams, Klabo, Wilson, Dynes and Rucker.  Nay: Thoms.  Motion passed.
   Vote on original motion as amended:  Yea: Williams, Klabo, Wilson, Dynes and Rucker. Nay: Thoms.  Motion passed.    

13.2  Consideration of Capital Request for Mulch and Edging of Certain Playgrounds. (D-07-29)
    A motion was made at the April, 2007 Board meeting to add $25,000 to the 2007 New Capital Budget for mulch and edging of the playgrounds. That motion was tabled to the May, 2007 Board meeting and is now brought off the table.  Is there any more Board discussion of this request?
   Motion by Wilson, second by Rucker, to vote on the approval of mulch and edging as separate issues.  Vote:  Yea: Williams, Rucker, Klabo and Wilson.  Nay: Dynes and Thoms.  Motion carried.
  Motion by Wilson, second by Rucker, passed unanimously, to approve the addition of mulch to playgrounds.
   Motion by Wilson, second by Rucker, to eliminate the installation of playground edging.  Vote: Yea: Rucker and Wilson.  Nay: Dynes, Thoms, Williams and Klabo. Motion failed.
   Motion by Dynes, second by Klabo, to include the cost of edging to the 2007 New Capital Budget. Vote: Yea: Thoms, Williams, Klabo and Dynes.  Nay: Rucker and Wilson.  Motion passed.                                                                                      

14.  NEW BUSINESS

14.1  Consideration of Request to Fund and Proceed with Phase III of the Road Plan in FY-2007.
      Motion by Thoms, second by Williams, failed unanimously, to authorize proceeding with the repaving of Area III of Lakeview Parkway in FY 2007, at a cost of approximately $680,400, to be funded from the Road Reserve.

14.2  Consideration of the Future of the Ferris Building.
      Motion by Rucker, second by Williams, to authorize improvements to the Ferris House in an amount not to exceed $6000, to be funded from the Replacement Reserves. Vote: Yea: Rucker and Klabo.  Nay: Thoms, Dynes and Wilson.  Abstain: Williams. Motion failed. 

14.3 Consideration of a Contract with Kemps Consulting for Assistance in Upgrading the Dam Emergency Action Plan (EAP).  (D-07-30)
      Motion by Williams, second by Dynes, passed unanimously, to authorize the General Manager to enter into a contract with Kemps Consulting for assistance in upgrading the Dam Emergency Action Plan at a cost not to exceed $8000, to be funded from the Dam Reserve.  

14.4  Consideration of Safety Padding for the Community Center. (D-07-31)
      Motion by Klabo, second by Wilson, passed unanimously, to approve the purchase of safety padding for the Community Center at a cost not to exceed $13,000, to be funded from the New Capital Reserve.

15.  Scheduled Meetings:
    Board Workshop: Wednesday, May 16, 2007 at 2:00 p.m. in the lower level of the Clubhouse. Agenda includes: 1) 2008 Budget Guidance; 2) 2008 New Capital/ Replacement Capital report from the Planning Committee; and 3) tennis courts 1&2 repairs.
   Regular Monthly Board Meeting: June 2, 2007 at 10:00 a.m. in the Community Center.
 
16.  Member Comments:  Comments were heard from members on the following: 1) advice that we listen to and follow the recommendations of our new Lakes Manager; 2) a reminder of the next Civic Club meeting on May 15 at 7:15 p.m., where the speaker will be Mr. Sid Steele, Planning Committee Chair; 3) a concern that the security entry procedures at LOW are slowly eroding and we need to pay more attention to access issues; 4) a couple of offers from Lions Club members who are willing to help provide assistance to LOWA to help fix up the Ferris Building.

17.  Adjournment:  Motion by Williams, second by Thoms, passed unanimously, to adjourn the meeting at 11:43 a.m.  

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
June 2, 2007, 10:00 a.m, Community Center

1.  With a quorum present, President Rogers called the meeting to order at 8:01 a.m. in the Community Center.

2.  Executive Session: Motion by Klabo, second by Williams, passed unanimously, to enter into Executive Session at 8:02 a.m.

     Motion by Rucker, second by Williams, passed unanimously, to enter into Open Session at 10:02 a.m, and to affirm that the Board met earlier in Executive Session and only discussed topics regarding personal, personnel, contractual and/or legal matters.

3.  Approval of Agenda:
     Motion by Thoms, second by Dynes, passed unanimously, to approve the Agenda as submitted, with the addition of Item 14.7: Consideration of the Transfer of Funds from the Road Reserve for FY 2006 for the Tar and Chip Program.

4.  Approval of Board Minutes of May 5, 2007:
     Motion by Rucker, second by Williams, passed unanimously, to approve the minutes of May 5, 2007.  
    
5.  Report from Orange County District 5 Supervisor:
     Mr. Rich Wallace was pleased to report that VDOT has started work on the installa-tion of turn lanes at the Rte 20/601 intersection.  A recent request to install illumination at this intersection was denied by VDOT, based on the lack of any accidents occurring after sunset or before sunrise.
    Orange County has exercised an option to purchase over 100 acres on Rte. 601 near Rte 20 as the site for what will be a new middle school.  Purchase of this large plot will allow for future school growth if needed.  RSA confirms there is adequate sewer and water capacity at this site.
    Last month, Orange County established a Department of Fire and EMS Cadets, and is currently offering EMS classes at the high school.  Cadets are provided insurance coverage by the County.
   The County Administrator has given approval to Crackerjacks, a recreational fireworks club, to test fireworks in Orange County.  Dates they intend to set off fireworks will be provided to the General Manager for publication to our members.
   Mr. Wallace thanked LOWA President Doug Rogers for his support at the April 10 Public Hearing, which allowed the Wilderness Shores developer to vacate their original plat and remove several building lots from our dam inundation zone.  
                                                                                                                         
6.  Report from Orange County Sheriff’s Department:
     During the month of May, there were 2454 calls for service in Orange County, 10,242 year-to-date.  There were 78 calls for service from LOW, 272 total for the year. There were 1036 civil papers served, 4742 for the year in the county; and 71 civil papers served at LOW, 354 year-to-date.  There were also 74 warrants issued in the County, 344 for the year; 22 transports for the month, 108 for the year; and 178 summonses issued, 634 year-to-date.
     Officer Mark Amos reported they have been regularly posting a speed board on Route 3 so drivers can monitor their speed. 
     On May 16, a search warrant was executed at Somerset in the eastern section of Orange County.  Two people were arrested when a methamphetimine lab was discovered.
        
7. Report from Chief of Security:
    Officer Dotson reported for Chief George Dodson that during the month of May there were 4 animal complaints, resulting in 1 summons.  They performed 7 resident assists, and 8 assists to other agencies.  Checks on the Fitness Center resulted in several teenagers being asked to leave, but inquiry found that these teens had been given access combina-tions by their parents. A fireworks incident resulted in a summons being issued. There
were 214 summonses issued in May; 163 were for traffic violations, and 51 were for boat infractions, primarily boats with no decals.  Last month, 703 boats were registered.
   
8.  Report from LOW Fire & Rescue:
     Lee Frame reported that in May there were 32 calls to the Fire Department, 4 of these were fires, 8 MVA’s and 12 were to support Rescue.  Four calls were home alarms. 
     There were 83 calls to Rescue in May, 52 inside LOW and 31 outside.  Year-to-date, Rescue has had 432 calls, which is a 10% drop in calls over last year for the same period.
     The old Firehouse interior bays are being converted to a new dedicated Rescue Station with help from the LOW Church and the Boy Scouts.  A new Emergency Vehicle driver course and EMT class will start in the next few months.  F & R has been receiving bids for the construction of the new gate planned to access Route 3.

8A.  Report from School Board District 5 Representative:
       Mr. Mike Ross reported on the intent of Orange County to acquire the 135 acres on Route 601 for a new middle school.  Advantages to this property site included close proximity to the core student population, potential for RSA to provide water and sewer services, and the opportunity to purchase additional acreage for future expansion and use.
The property is currently undergoing scrutiny and testing to insure it meets all necessary parameters for a new school.
       The new school budget has been approved by the BoS, with actual funding at levels much lower than requested.  This leaves us with transportation and student/teacher ratio issues.  On June 6 a plan will be discussed to initiate staggered start times at the schools to accommodate the lack of funds for more buses.
       Mr. Ross introduced Maj. Donald Brooks, long-time member of Orange County law enforcement, who intends to run as a candidate for the office of Orange County Sheriff this year as Sheriff Feldman is retiring.   
    
9.  Report of Officers:
     President Rogers thanked Frank Beverina, Chair of the External Affairs Committee, for the presentation at the Community Center this morning on the portable kiosk promoting Orange County Tourism.
     The agenda for the June Board Workshop will include: 1) Fixing of the leak in the lower level of the Clubhouse, 2) consideration of logistics for collecting fees from non-members who participate in LOW organized sports and collecting fees from groups that charge for admission; 3) if ready, the results of the 2007 Planning Committee Survey. 
     Motion by Wilson, second by Thoms, passed unanimously, to bar Michael Duketie, Alexandro Galindo, Orellano Intertano, Joseph Patterson, Ronee Racey and Stacey Settle from entry into LOW until their fines are paid in full.
     Motion by Wilson, second by Williams, passed unanimously, to accept the appeal of Anton Woboril, and place him on probation for a period of 90 days starting May 5, 2007; should he incur another infraction during that time, his driving privileges within LOW will be suspended for 90 days.    

  Motion by Rucker, second by Dynes, passed unanimously, to accept the following Committee changes: (D-07-32)

   Motion by Rucker, second by Klabo, passed unanimously, to accept the Petition for Election to the Board of Directors submitted by Mr. Bruce Kay, and verified by the Elections Committee.
   Mr. Rucker then asked all other individuals in the audience who are candidates for the Board this year to stand and be acknowledged.

   Treasurer Dynes’ report is attached as (D-07-33).

   Director Dynes reported that they are currently wrapping up the Treasurer’s Report for FY 2006/07, and numbers for the year and the past month are not yet available.  This information will be available at the next Board meeting. 

10.  Report of General Manager:
       John Bailey reported that starting this coming Monday the Finance Committee will start to discuss the budget calendar and find ways to streamline the time-line process. 
       On May 17 the Virginia Soil and Water Conservation Board met and received additional information requested from us in March.  On June 5, he will be meeting with Dewberry & Davis to discuss results and progress on the hydrology study.
       We will be testing out an AM radio loop message system for use at the lake.
        Breakfast and lunch are now being served at the Clubhouse on Fridays and Saturdays.  The Clubhouse pool is now open following repairs, and Sweetbriar pool may be open by June 3-4 following leak repairs.
       A new Activities and Wellness Director, Nicole Davis, has been hired and will start her job on June 25.  She has a degree in Recreation, Parks and Tourism and significant relevant experience. 
       Asst. General Manager Bob Popowicz reported that interior work continues at the Woods Center, still on target for an August/Sept.completion.  Siding will go on the building in the next week or two.
       The Lighted Boat Parade has been scheduled for August 25, and boats are needed! Interested members can contact Ed Hoffman and Bob Jenks for help and information.
       July 7 will be the annual Fourth of July Parade and Festival on Clubhouse Point. The BOD meeting for July will be on June 30.    

11.  Report of Legal Counsel: Mr. Wilkinson had no business to report.

12.  Committee Reports:
       Chair Frank Beverina of the External Affairs Committee thanked members for coming out this morning to see the Interactive Tourism Kiosk that promotes Orange County.  It will be located permanently at the Visitor’s Center in Orange, but will be portable to tour the County at various events as needed.
       He said the Committee continues to assess the success of the “Love Where You Live” campaign, which promotes the lifestyle available at LOW to boost home sales and in particular, use of our golf course and other amenities.  A decision will be made on whether to continue this campaign.
        On June 19, the External Affairs Committee and the Civic Club will hold a joint meeting to discuss all the proposed development on the north side of Route 3 across from LOW. 

13.  UNFINISHED BUSINESS  There was no unfinished business.
 
14.  NEW BUSINESS

14.1  Consideration of Adoption of Budget Guidelines for Fiscal Year 2008. (D-07-34)
   Motion by Dynes, second by Rucker, passed unanimously, to adopt the Budget Guidelines for Fiscal Year 2008.
   (Director Williams noted that under “Contractual Services”, number 2, the first word should be “Review”, not “View.”)

14.2  Consideration of New and Replacement Capital Items for Inclusion in General Manager’s Draft Budget for FY 2008. (D-07-35)
         Motion by Dynes, second by Thoms, to approve the proposed New Capital Items for inclusion in the General Manager’s draft budget for FY 2008.
         Motion by Thoms, second by Dynes, passed unanimously, to remove the $20,000 for the Sports Pub design and engineering.
        Motion by Dynes, second by Rucker, to defer the request for new capital for the covered riding ring and lights at the Equestrian Center to 2009.  Vote: Yea: Klabo, Rucker, Dynes and Williams. Nay: Wilson and Thoms.  Motion passed 4-2.
        Vote on the original motion as amended passed unanimously.
         Motion by Dynes, second by Thoms, passed unanimously, to approve the proposed Replacement Capital items for inclusion in the General Manager’s Draft Budget for FY 2008. 

14.3  Consideration of Funding for Refurbishment of Tennis Courts 1, 2, 5 and 6. (D-07-36)
         Motion by Rucker, second by Williams, passed unanimously, to approve funding for refurbishment of Tennis Courts 1, 2, 5 & 6, in an amount not to exceed $60,000, to be funded from the Replacement Capital Reserve.

14.4  Consideration of Purchasing a Replacement Pump Panel for the Golf Course Irrigation System. (D-07-37)
         Motion by Thoms, second by Williams, passed unanimously, to provide funding for purchasing a replacement pump panel for the golf course irrigation system, at a cost not to exceed $9000, to be funded from the Replacement Capital Reserve.  

14.5  Consideration of Status of Section 18, Lot 14, and Section 13, Lot 25. (D-07-38)
         Motion by Rucker, second by Thoms, to authorize the General Manager to enter into an agreement with Longshore Wood to trade ownership of Section 18, Lot 14 for Section 13, Lot 25.  (The Section 18 property, a buildable lot owned by Longshore Wood, sits on our Main Dam inundation zone.)  Appraisal value of both properties is essentially equitable.)  Vote on the motion: Yea: Klabo, Thoms, Williams, Dynes and Rucker. Nay: Wilson.  Motion passed 5-1.

14.6  Consideration of Memorandum of Agreement between Lake of the Woods and Orange County Regarding the Reverse 911 Notification System. (D-07-39)
Motion by Rucker, second by Williams, passed unanimously, to approve the Memorandum of Agreement between Lake of the Woods Association and Orange County for use of the Reverse 911 System.

14.7  Consideration of Transfer of Funds from the Road Reserve for FY 2006 for the Tar and Chip Program. (D-07-40)
     Motion by Dynes, second by Thoms, passed unanimously, to approve the transfer of funds from the Road Reserve for the Fiscal 2006 Tar and Chip program, in an amount not to exceed $45,712.

15.  Scheduled Meetings:
       Board Workshop: Thursday, June 21, 2007 at 2:00 p.m. in the lower level of the Clubhouse.  Agenda includes: 1) Discussion of leak in lower level of the Clubhouse; 2) Discussion of how to collect fees from non-member sports participants and a percentage of gate receipts from event sponsors, 3) if ready, results of the Planning Committee Survey.
       Monthly Board Meeting (for July): Saturday, June 30, 2007 at 10:00 a.m. in the Community Center.
 
16.  Member Comments:  Comments were heard from members on the following: A comment that the Board needs to review, enforce or refine their policies regarding access to LOW by outsiders, and that we need more frequent reports from Committees at the Board meetings and in the Lake Currents; a thank-you to the Board from the Fishing Club for supporting the Children’s Fishing Tournament which had over 160 kids participate this year; an invitation to Board members to compete in the Lake Youth Foundation’s Cardboard Boat Regatta; a recommendation on superior materials that can be used for specific replacement capital projects; and a note of appreciate to the Board from the Tennis Committee for approving repairs to the Tennis Courts this year.

17.  Adjournment:  Motion by Williams, second by Thoms, passed unanimously, to adjourn the meeting at 11:40 a.m. 

                                                                        Ginny Thoms
                                                                        LOWA Secretary

1.  With a quorum present, President Rogers called the meeting to order at 8:04 a.m. in the Community Center.

2.  Executive Session: Motion by Klabo, second by Rucker, passed unanimously, to enter into Executive Session at 8:05 a.m.

     Motion by Thoms, second by Rucker, passed unanimously, to enter into Open Session at 10:00 a.m, and to affirm that the Board met earlier in Executive Session and only discussed topics regarding personal, personnel, contractual and/or legal matters.
     Secretary Thoms reported that the Board met in Executive Session on June 21 at 3:05 p.m. following the workshop, and affirmed that they only discussed topics relating to personal, personnel, contractual and/or legal matters.

3.  Approval of Agenda:
     Motion by Williams, second by Dynes, passed unanimously, to add the approval of the June 21, 2007 minutes to Item 4 of the Agenda, and approve the Agenda.

4.  Approval of Board Minutes of June 2, 2007 and June 21, 2007.
     Motion by Klabo, second by Williams, to approve the minutes of June 2, 2007.
     Motion by Wilson, second by Williams, passed unanimously, to change the wording of the second sentence of Item 14.5 on page 1776 to read: “The Section 18 property, a buildable lot owned by Longshore Wood, sits in our main dam inundation zone.”
     Vote to approve the original motion as amended was unanimous.
     Motion by Thoms, second by Rucker, passed unanimously, to approve the minutes of June 21, 2007.    
    
5.  Report from Orange County District 5 Supervisor:   Mr. Wallace was not present at the meeting. 

6.  Report from Orange County Sheriff’s Department:
    Chief Deputy Mark Amos reported that for June, 2007, as of June 29, there were 2321 calls for service in Orange County, 12,563 year-to-date.  There were 89 warrants served, 433 year-to-date; 848 civil papers were served, bringing the total to 5590 for the year.  There were 29 inmate transports; 137 for the year, and 157 summonses served, for a year-to-date total of 791.  In LOW, there were 53 calls for service so far in June, 325 for the year, and 74 civil papers served, for a total of 428 year-to-date.
    Mr. Amos reviewed a few cases being investigated.  Two juveniles have been charged with breaking and entering and grand larceny with one detained.  The drug task force seized marijuana in Barboursville with two arrests made in that case.  On June 20th in the Town of Orange another marijuana arrest was made, which also involved firearms possession and narcotics. 
   One staff member is being trained to handle internet crimes against children.  One deputy has graduated from the Justice Academy.
         
7. Report from Chief of Security:
    Mr. George Dodson reported that for the month of June to date, Dodson Security has issued 107 summonses, registered 200 boats and fielded 136 calls for service in LOW. A total of 1698 boats have been registered so far this year.
    There were 4 loud music complaints and 16 animal complaints.  There were 10 house alarms and 2 welfare checks which checked out OK. Two incidents of airborne fireworks were reported and resulted in a summons.  Juveniles were trespassing at the Fitness Center and parents were advised.  Two juveniles ringing doorbells received a summons.
Maintenance is handling a report of dead fish in the lake. One house caught on fire during the severe storm of June 18.  Two bikes were found abandoned and are being held at the Security Gate. Several miscellaneous incidents of vandalism occurred, and complaints of foul language being used by juveniles.

8.  Report from LOW Fire & Rescue:
     Mr. Vic Larson reported that the severe thunderstorm of June 18 had LOW Volunteer Fire and Rescue staff and equipment working at maximum capacity, with need for assists from surrounding counties.  In spite of two house fires, and related and unrelated medical emergencies, there were no major injuries.
   The Annual Fire and Rescue Fund Drive will start this week, and members were encouraged be generous in their support, to help pay for the new Firehouse and equipment and for renovations to convert the old firehouse to accommodate the needs of the Rescue squad.
   July 7 is the annual Fire and Rescue Festival.  There will be new rides and refreshments on Clubhouse point.  The new LOW Directory will also be ready for sale and contains some significant changes and updates.
   Another EMT course will be offered in September, and an ambulance driving class is scheduled for October 13 and 14. Those interested in attending any of these classes are asked to contact Lee Frame for Rescue, or Bruce Willets for Fire.  Class space is available and you do not need prior experience.

   Fire and Rescue Statistics for the month of June are not yet available.  

9.  Report of Officers:
     President Rogers reported that the July 18 Workshop will address the Preschool Contract and review of personnel actions for the 2008 budget.  The July 6 issue of Lake Currents will contain background information on all the Board candidates.  Candidates will be at the Civic Club meeting on July 18, and participate in a Candidates’ Forum at the Community Center on August 5 at 4-6:00 p.m.  There is also a Board candidates interview to be run on Channel 17. 
    Motion by Wilson, second by Williams, passed unanimously, to bar Jeanne Anderson, Jason Bradshaw, Dorrell Brown, Keith Burgess, Wilmer Laines, Troy Moore, Urius Morales, Jeffery Proudfoot, Harry Racey, Philip Walters, Brandon Williams, Terrance Williams and one unnamed juvenile from entry into LOW until their fines are paid in full.
    Motion by Wilson, second by Thoms, passed unanimously, to deny the appeal of Tonia Gallihugh.
    Motion by Wilson, second by Dynes, passed unanimously, to accept the appeal of Dwight Walker, and place him on 90 days driving probation beginning June 30, 2007.

     Motion by Rucker, second by Klabo, passed unanimously, to approve the following Committee personnel changes: (D-07-41)

   Treasurer Dynes’ report is attached as (D-07-42).
   Briefly, Director Dynes reported that the auditors have completed their work reviewing the Fiscal 2006 Budget for the year ending April 30, 2007.  The year-to-date variance was a negative -$222,133.  About 40% of this variance can be attributed to the downturn in the real estate market effectuating a shortage in projected income, and other factors over which we have no control.  The other 60% we do have some control over, and we will continue to find ways to improve.  Overall, the Association financial status remains healthy.

10.  Report of General Manager:
       Mr. John Bailey reported that the fish kill (bluegills) in the main lake was not due to compromise in water quality, but the real cause remains uncertain at this time and could be due to an additional spawn which adversely affects older fish.
       The new Activities and Wellness Director, Nicki Davis, is now on board.
       Breakfast is being served at the Clubhouse on Friday and Saturday mornings from 8-10 a.m.  Members are encouraged to take advantage of it, or the service will have to be discontinued.
      Members are reminded that the Administrative Office is open on the first Saturday of the month, but will not be open on July 7.
      The Budget Book is now being kept in the Administrative Office upstairs, not in the Reading Room.
       Members are reminded that no pets are allowed at the Fireworks display on July 7, and that airborne fireworks are illegal in the state of Virginia.  Shuttle buses will transport members from the LOW Church and Spotswood Park to the Clubhouse.
      Assistant GM Bob Popowicz reported that progress continues on the new Woods Center.  The electric service will be worked on this week.  Installation of the overlay on the tennis courts was delayed due to rain, but should be started this week.

11.  Report of Legal Counsel:    Mr. Henry Carter had no new business to report.

12.  Committee Reports:
       Betty Beck, Chair of the Equestrian Committee, reported that they now have four more horses and the facility is full.  Horse shows have been successful.  The show on July 1 will be named the LOW 40th Anniversary Horse Show.  Pony camp may have a few more openings; interested members should call the Equestrian Center.  Pony rides will be available at the Festival on July 7. They have a new brochure on the Center to hand out, which includes a fee schedule.
       Dave McKee of the Planning Committee reported that Jim Hopkins has completed downloading the 2007 Survey information into an Excel spreadsheet.  There was a 40% response.  Anyone interested in receiving this information, can send an E-mail to lowasurvey@yahoo.com to receive a copy of the questions, a summary and a copy of the Excel spreadsheet.  No summary results are yet available.
      Finance Committee Chair Tom Sheridan reported that the Committee will be discussing the survey results at their meeting this Monday, particularly as it relates to the question on assessments.  Analysis so far shows that 80% of members wish to continue to make annual assessment payments.  Few wanted to charge it on a credit card. 
      Relative to the purchase of fitness equipment, Mr. Sheridan recommended that funds come from the Operating Budget to minimize cost.  Also, surplus revenue from an increase in use can be used to purchase new equipment. 

13.  UNFINISHED BUSINESS
 
13.1  Consideration of Changes to Regulation XV: Establishment of User Fees. (Second Reading) (D-07-43)
Motion by Dynes, second by Williams, to accept the changes to Regulation XV: Establishment of User Fees. Vote: Yea: Rucker, Klabo, Williams, Dynes and Wilson. Nay: Thoms.  Motion passed 5 to 1.

14.  NEW BUSINESS

14.1 Consideration of Deletion of Section G.4. in its entirety, numbering of the remaining items in Section G, and Addition of Section H.1-3: Wheeled Devices, to Regulation IV: Individual Behavior.  (First Reading) (D-07-44)
        Motion by Rucker, second by Williams, to delete Section G.4 in its entirety, renumber the remaining items in Section G, and add Section H. 1-3: Wheeled Devices, to Regulation IV: Individual Behavior.
        Motion by Dynes, second by Thoms, passed unanimously, to amend the regulation by removing the wording “basketball courts” as a location where wheeled devices cannot be used.
        Motion by Wilson, second by Williams, to amend the regulation by adding  “Yorktown Boulevard”  to the list of roads where use of wheeled devices is prohibited.
Vote: Yea:  Wilson, Williams, Thoms and Rucker.  Nay: Dynes and Klabo.  Motion passed 4-2.
        Motion by Rucker, second by Williams, passed unanimously, to amend the regulation by removing the phrase “parks and campground pavilions” and replacing it with “park and campground pavilions and park equipment.”
        Motion by Rucker, second by Williams, passed unanimously, to amend the second sentence of the regulation by inserting the word “only” prior to the word “prohibited” in the second sentence of Item H.1.
        (The final wording of H.1. would read: Skateboards, Roller blades, Roller skates and Scooters.  The use thereof is only prohibited on Lakeview Parkway, Mt. Pleasant Drive, Yorktown Boulevard, parking lots, mail stations, Clubhouse Point, the Clubhouse entry and driveways (see VIII.B.9), the golf course (see IX.I.5), tennis courts (see XIII.E.2), park and campground pavilions and park equipment, the Holcomb building, Community Center sidewalks, and the Stables. )
        Vote on the original motion as amended was unanimous. 
  
14.2  Consideration of  Changes to Regulation XII: Use of Swimming Pools.  (First Reading) (D-07-45)
         Motion by Klabo, second by Dynes, to accept the changes to Regulation XII: Use of Swimming Pools, for a First Reading.
         Motion by Dynes, second by Williams, passed unanimously, to add the words “family members and guests” after the word “members” in paragraph 1 of Item II.A.: Use of the Fitness Center – General.
         Motion by Rucker, second by Dynes, passed unanimously, to amend the regulation to add the sentence “All users shall abide by the rules governing the use of the facility.” as the first sentence in paragraph 2 of II.A. Use of the Fitness Center – General.
        (The final wording of II.A.: Use of Fitness Center – General would read “Only Fitness Center (FC) members, family members and guests who have paid their usage fees and have signed the LOWA FC Agreement and Waiver form are eligible to use the FC.  All users shall abide by the rules governing the use of the facility. Violations may result in a penalty or revocation of use.)

       Vote on the original motion as amended was unanimous. 

14.3  Consideration of Contract to Repair Leak to lower level of the Clubhouse.  (D-07-46)
         Motion by Thoms, second by Rucker, passed unanimously, to enter into a contract with Century Construction to repair the leak to the lower level of the Clubhouse in an amount not to exceed $50,000.

14.4  Consideration of  Purchase of Section 18, Lot 12 and Lot 13. (Lots are in the main dam inundation zone.) (D-07-47)
          Motion by Williams, second by Rucker, to purchase Lots 12 and 13 in Section 18 for $47,500 each, funding to come from the Dam Reserve in an amount not to exceed $100,000.  Vote: Yea: Williams, Rucker, Thoms, Klabo and Dynes.  Nay: Wilson.  Motion passed 5 to 1.

15.  Scheduled Meetings:
Board Workshop: Wednesday, July 18, 2007 at 2:00 p.m. in the lower level of the Clubhouse. Agenda: Preschool Contract and Personnel Committee Report for the 2008 budget. 
Monthly Board Meeting: Saturday, August 4, 2007 at 10:00 a.m. in the Community Center.

16.  Member Comments:  Member comments heard included a recommendation to reduce the procurement plan costs or change the guidelines; a request for clarification of the proposal to review all user fees and bundle Activities and Wellness fees; a request to continue to post signs for the litter pick-up on the third Saturday of every month; a request that Committees do more to publicize their meeting agendas in advance; a request to consider charging commercial companies for use of the 9.9 site; a suggestion LOWA consider prohibiting loud music coming from cars; and one member who commended our new Lakes Manager for his prompt assistance.

17.  Adjournment:  Motion by Williams, second by Thoms, passed unanimously, to adjourn the meeting at 12:10 p.m. 

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
July 18, 2007, 3:00 p.m., Clubhouse

1.   With a quorum present, President Rogers called the meeting to order at 3:05 p.m. in the lower level of the Clubhouse.
   Motion by Rucker, second by Williams, passed unanimously, to enter into Open Session at 3:05 p.m.

NEW BUSINESS

2.  Consideration of Purchasing Lot, 14, Section 18 (which lies in our main dam inundation zone).  (D-07-48)
     Motion by Rucker, second by Thoms, to purchase Lot 14, Section 18 in an amount not to exceed $50,000.
     Motion by Dynes to amend the amount, not to exceed $48,500.  Motion died for lack of a second.
     Motion by Rucker, second by Williams, to amend the motion to specify the transfer of funds from the Unrestricted Reserve account to the Dam Reserve account, and pay for the purchase from the Dam Reserve account. Vote on amendment: Yea: Rucker, Thoms, Dynes and Williams.  Nay: Wilson and Klabo.  Motion passed 4 to 2.
    Vote on original motion as amended: Yea: Rucker, Thoms, Dynes and Williams. Nay: Wilson and Klabo.  Original motion as amended passed. 

3.  Consideration of Insurance Contract Renewal. (D-07-49)
     Motion by Dynes, second by Rucker, passed unanimously, to approve the insurance policy renewals as presented for the period August 1, 2007 through July 31, 2008, for a total premium not to exceed $214,546.

4.  Adjournment:  Motion by Thoms, second by Wilson, passed unanimously, to adjourn the meeting at 3:35 p.m.

EXECUTIVE SESSION
  Motion by Rucker, second by Williams, passed unanimously, to enter into Executive Session at 3:37 p.m. for the purpose of discussing several personal, personnel, contractual and/or legal matters.
  Motion by Thoms, second by Williams, passed unanimously, to exit Executive Session at 3:57 p.m.

Ginny Thoms
LOWA Secretary

LAKE OF THE WOODS ASSOCIATION, INC.
Board of Directors Meeting
August 4, 2007, 10:00 a.m, Community Center