I TITLE: YOUTH ACTIVITIES COMMITTEE
II COMPOSITION:
A. The
Committee will be composed of not less than five (5) nor
more than seven (7) voting members and as many alternates and/or advisors as
requested by the Chair. Alternates may
be considered voting members when replacing voting members for purposes of
determining the presence of a quorum. A
majority of the members shall constitute a quorum. No absentee or proxy voting is allowed. A member of the Board may serve on the
Committee as Board Liaison without voting privileges. The Activity and
Wellness Director will serve on the Committee as the General Manager Liaison
without voting privileges. A
tenant of the community may serve only as an advisor without votes, in
accordance with the Association’s Bylaws.
No person shall serve on more than one standing committee of the
Association reporting directly to the General Manager. Two family members or husband/wife may not
serve together on the same standing committee.
B. CHAIR: To be elected by the Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
II TENURE:
The committee membership shall begin on May 1 and end on April 30 of the
following year at the discretion of the Board.
No voting member shall serve more than three (3) consecutive years
unless a qualified volunteer cannot be found. Vacancies will be filled in
accordance with the LOWA bylaws. A list
of recommended members will be submitted to the Vice President of the Board of
Directors each April by the Committee Chair.
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA Board of Directors by the Committee Chair.
III AUTHORITY:
The Committee functions as advisory to the General Manager, and has only that
specific authority granted to it by the Board to accomplish action on projects
requested by the General Manager. Under
no circumstances shall the committee Chair or the committee members give
direction to any LOWA personnel in
dealing with committee matters. Primary
contact for information gathering purposes shall be with the Activity and
Wellness Director. In addition, no personal
gain shall accrue from service on a LOWA Committee. Any member violating these guidelines shall
be removed from the committee.
IV REPORTS TO:
The General Manager. The Committee shall
submit a copy of all its minutes to the Board of Directors and the General
Manager. Verbal reports may be made at
Board of Directors meetings. A brief
annual report of the Committee’s activities during the preceding year shall be
submitted to the Board of Directors by August 1 each year.
V RELATIONSHIP:
A. Other
Committees: The Committee shall
coordinate with the Finance and Planning Committees:
1.
Committee shall annually submit recommendations for New Capital
expenditures, in its area of responsibility, to the Planning Committee on the
schedule established by that committee.
A copy will be provided to the Activity and Wellness Director and
General Manager.
2. The Committee shall annually submit recommendations for
Replacement Capital expenditures in its area of responsibility to the General
Manager on the schedule established by the GM. A copy will be provided to the Activity and
Wellness Director.
3. The Committee
shall review the Youth Activities budget prepared by the Activity and Wellness Director prior to submission
to the General Manager. The Committee may submit an alternative budget or
concerns about the Activity and Wellness Director’s
submission directly to the General Manager.
A copy will be provided to the Activity and
Wellness Director.
4. The
Committee shall review the General Manager’s Budget. The Committee may submit an alternative
budget or concerns about the General Manager’s Budget directly to the Finance
Committee. A copy will be provided to
the General Manager.
5. A
committee representative will attend the Finance Committee budget review and
may comment as appropriate.
B. Outside Contacts:
1.
Sponsorship: With approval by the General Manager of plans to do so, business
firms and interested persons may be contacted for sponsorship of special
events.
2. Press: With approval of the General Manager, local
news media may be informed of scheduled events and results as well as LOW
participation in outside events. Other contacts with the media on LOWA matters
will be conducted through the General Manager.
3. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
1.
This committee shall coordinate the planning and operation of youth
programs and facilities. The committee
shall also create and support ideas, actions, and programs which will
contribute to a better quality of life for youth of
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS
DATE APPROVED:
Revised:
Revised:
Revised:
Revised:
Revised:
Revised