I TITLE: TENNIS COMMITTEE CHARTER
II COMPOSITION:
A. The
Committee will be composed of not less than five (5) nor
more than seven (7) voting members and as many alternates and/or advisors as
requested by the Chair. Alternates may
be considered voting members when replacing voting members for purposes of
determining the presence of a quorum. A
majority of the members shall constitute a quorum. No absentee or proxy voting is allowed. A member of the Board may serve on the
Committee as Board Liaison without voting privileges.
The Activity and Wellness Director will
serve on the Committee as the General Manager Liaison without voting
privileges. A tenant of the
community may serve only as an advisor without vote, in accordance with the
Association’s Bylaws. No person shall
serve on more than one standing committee of the Association reporting directly
to the General Manager. Two family
members or husband/wife may not serve together on the same standing committee.
B. CHAIR: To be elected by the
Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
III TENURE: The
committee membership shall begin on May 1 and end on April 30 of the
following year at the discretion of the Board.
No voting member shall serve more than three (3) consecutive years
unless a qualified volunteer cannot be found. Vacancies will be filled in
accordance with the LOWA Bylaws. A list
of recommended members will be submitted to the Board of Directors each April
by the Committee Chair.
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
Generally, the Committee functions as advisory to the General Manager, and has
only that specific authority granted to it by the Board to accomplish action on
projects requested by the General Manager.
Under no circumstance shall the committee Chair or committee members
give direction to any LOWA personnel in dealing with committee matters. Primary contact for information gathering purposes
shall be with the Activity and Wellness Director. In addition, no personal gain shall accrue
from service on a LOWA Committee. Any
member violating these guidelines shall be removed from the committee.
V REPORTS TO:
The General Manager. The Committee shall
submit a copy of all its minutes to the Board of Directors and the General
Manager. Verbal reports may be made at
Board of Directors meetings. A brief
annual report of the Committee’s activities during the preceding year shall be
submitted to the Board of Directors by August 1 of each year.
VI RELATIONSHIP:
1.
Other committees: The Committee shall coordinate with the Finance and Planning
Committees:
1.
Committee shall annually submit recommendations for New Capital
expenditures in its area of responsibility to the Planning Committee on the
schedule established by that committee.
A copy will be provided to the Activity and Wellness Director and General
Manager.
2.
The Committee shall annually submit recommendations for Replacement
Capital expenditures in its area of responsibility to the General Manager on
the schedule established by the GM. A
copy will be provided to the Activity and Wellness Director.
3.
The Committee
shall review the Tennis budget prepared by the Activity
and Wellness Director prior to submission to the General Manager. The
Committee may submit an alternative budget or concerns about the Activity and Wellness Director’s submission directly
to the General Manager. A copy will be provided to the Activity and Wellness Director.
4. The
Committee shall review the General Manager’s Budget. The Committee may submit an alternative
budget or concerns about the General Manager’s Budget directly to the Finance
Committee. A copy will be provided to
the General Manager.
5. A
committee representative will attend the Finance Committee budget review for
its Cost Center Budget and may comment as appropriate.
2.
Outside Contacts
1.
Sponsorship: With approval of the General Manager of plans to do so, business
firms and interested persons may be contacted for sponsorship of special
events.
2. Press: With approval of the General Manager, local
news media may be informed of scheduled events and results as well as LOW
participation in outside events. Other contacts with the media on LOWA matters
will be conducted through the General Manager.
3. Information Gathering: With the approval of the General
Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
A. This
committee shall be responsible for the promotion and coordination of tennis
activities at
1.
Plan and Promote: The Tennis Committee shall
plan, schedule and promote tennis clinics, tennis tournaments and special
tennis events and attempt to increase interest and participation in LOWA tennis
programs.
2.
Establish Tennis Rules: This Committee and its subcommittees shall be
responsible for establishing such local court rules of play as are necessary
and for fostering all tennis play within the USTA Rules. In addition, the committee shall:
a. Interpret and respond to questions
regarding rules
b. Investigate
allegations of serious and continued rules violations and submit findings to
the General Manager if the particular problems cannot be resolved within the
tennis membership.
c. In
cooperation with the General Manager and Security, develop and implement
activities to minimize vandalism or misuse of the tennis courts.
B. The Committee shall coordinate recommended changes of the
rules and regulations which govern the tennis facilities with the General
Manager before formally processing them through the Rules Committee to the
Board of Directors for approval.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS
DATE APPROVED:
Revised:
Revised:
Revised:
Revised
Revised:
Revised