I TITLE: EQUESTRIAN COMMITTEE
CHARTER
II COMPOSITION:
A. The
Committee will be composed of not less than five (5) nor
more than seven (7) voting members and as many alternates and/or advisors as
requested by the Chair. Alternates may
be considered voting members when replacing voting members for purposes of
determining the presence of a quorum. A
majority of the members shall constitute a quorum. No absentee or proxy voting is allowed. A member of the Board may serve on the
Committee as Board Liaison without voting privileges. The Stables Manager will serve on the
Committee as General Manager Liaison without voting privileges. A tenant of the community may serve only as
an advisor without vote, in accordance with the Association’s Bylaws. No person shall serve on more than one
standing committee of the Association reporting directly to the General
Manager. Two family members or
husband/wife may not serve together on the same standing committee.
B. CHAIR:
To be elected by the Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
III TENURE: The
committee membership shall begin on May 1 and end on April 30 of the following
year at the discretion of the Board. No
voting member shall serve more than three (3) consecutive years unless a
qualified volunteer cannot be found. Vacancies will be filled in accordance
with the LOWA Bylaws. A list of recommended members will be submitted to the
Vice President of the Board of Directors each April by the Committee Chair.
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
The Committee functions as advisory to the General Manager, and has only that
authority granted to it by the Board to accomplish action on projects requested
by the General Manager. Under no circumstances shall the committee Chair or any
committee member give direction to any LOWA personnel in dealing with committee
matters. Primary contact for information
gathering purposes shall be the General Manager or Stables Manager. In addition, no personal gain shall accrue
from service on a LOWA committee. Any member violating these guidelines shall
be removed from the committee.
V REPORTS TO:
The General Manager. The Committee shall
submit a copy of all its minutes to the Board of Directors and the General
Manager. Verbal reports by be made at
Board of Directors meetings. A brief
annual report of the Committee’s activities during the preceding year shall be
submitted to the Board of Directors by August 1 of each year.
VI RELATIONSHIP:
A. Other committees: The Committee shall coordinate with
the Finance and Planning
Committees:
1.
The Committee shall annually submit recommendations for New Capital
expenditures in its area of responsibility to the Planning Committee on the
schedule established by that committee.
A copy will be provided to the Stables Manager and General Manager.
2.
The Committee shall annually submit recommendations for Replacement
Capital expenditures in its area of responsibility to the General Manager on
the schedule established by the GM. A
copy will be provided to the Stables Manager.
3.
The Committee shall review the budget prepared by the Stables Manager
prior to submission to the General Manager. The Committee may submit an
alternative budget or concerns about the Stables Manager’s Budget directly to
the General Manager. A copy will be
provided to the Stables Manager.
4.
The Committee shall review the General Manager’s Budget. The Committee may submit an alternative
budget or concerns about the General Manager’s Budget directly to the Finance
Committee. A copy will be provided to
the General Manager.
5.
A committee representative will attend the Finance Committee budget
review for the Stables Budget and may comment as appropriate.
1.
Outside Contacts:
1.
Sponsorship: With the approval of the General Manager of plans to do so, business
firms and interested persons may be contacted for sponsorship of special
events.
2, Press: With approval of the General Manager, local
news media may be informed of scheduled events and results as well as LOW
participation in outside events. Other contacts with the media on LOWA matters
will be conducted through the General Manager.
3. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
A. This
committee shall advise and assist the Stable Manager in activities promotion,
horse show operations, and services provided to the membership.
B. The committee shall advise the General Manager relative to
their responsibilities for the proper and efficient operation of the
stable. Accordingly, the Committee shall
be thoroughly familiar with all aspects, current and projected, of stable
operations and activities.
C. All stables procedures shall be
reviewed on an annual basis.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS
DATE OF APPROVAL:
Revised:
Revised:
Revised:
Revised:
Revised