I TITLE: SAFETY
& SECURITY COMMITTEE CHARTER
II COMPOSITION:
A. The
Committee will be composed of not less than five (5) nor more than seven(7) voting members and as many alternates and/or
advisors as requested by the Chair.
Alternates may be considered voting members when replacing majority of
the members shall constitute a quorum.
No absentee or proxy voting is allowed.
A member of the Board will act as Board Liaison to the Committee. A tenant of the community may serve only as
an advisor without voting privileges. No person shall serve on more than one
(1) Standing Committee of the Association reporting directly to the General
Manager. Two (2) family members or
husband/wife may not serve together on the same standing committee.
B. CHAIR: To be elected by the
Committee members.
C. VICE CHAIR: To be elected by the Committee members
or, in the absence of a vote, may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
F. Members of the Committee should have
experience in safety, health and security issues.
III TENURE:
The Committee membership shall begin on May 1 and end on April 30 of the
following year at the discretion of the Board.
No voting member shall serve more than three (3) consecutive years
unless a qualified volunteer cannot be found. Vacancies will be filled in
accordance with the LOWA Bylaws. A list
of recommended members will be submitted to the Vice President of the Board of
Directors each April by the Committee Chair
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
Generally, the Committee functions as advisory to the General Manager, and has
only that specific authority granted to it by the Board to accomplish action on
projects requested by the General Manager.
Under no circumstances shall the Chair or Committee members give
direction to any LOWA personnel in dealing with Committee matters. Primary contact for information gathering
purposes shall be with the General Manager.
LOWA Security is a contracted service and only the General Manager deals
directly with the contractor. In addition,
no personal gain shall accrue from service on a LOWA Committee. Any member violating these guidelines shall
be removed from the Committee.
V REPORTS
TO: The General Manager. The
Committee shall submit a copy of all its minutes to the Board of Directors and
the General Manager. Verbal reports may
be made at Board of Directors meetings.
A brief annual report of the Committee’s activities during the preceding
year shall be submitted to the Board of Directors by August 1 of each year.
VI RELATIONSHIP:
A. Finance and Planning Committees: The Committee shall
coordinate with the Finance and Planning Committees:
1. The Committee shall annually submit recommendations for New
Capital expenditures in its area of responsibility to the Planning Committee on
the schedule established by that Committee.
A copy will be provided to the General Manager.
2. The Committee shall annually submit recommendations for
Replacement Capital expenditures in its area of responsibility to the General
Manager on the schedule established by the GM.
3. The Committee shall meet with the General Manager to discuss budget issues in its area of responsibility to be addressed in the General Manager's Budget.
4. The Committee shall review the General Manager’s
Budget. The Committee may submit an
alternative budget or concerns about the General Manager’s Budget directly to
the Finance Committee and shall provide a copy of said alternative to the
General Manager.
5. A Committee representative will attend the Finance Committee
budget review for its area of responsibility and may comment as appropriate.
B. Other Committees: The Committee should work with
other Committees on issues affecting facilities in their areas of interest in
regard to safety and security during the operation and use of those
facilities. In particular, the following
Committees should be involved:
Campgrounds, Clubhouse, Golf,
B. Outside
Contacts:
1.
Counsel or Other Government Representatives: Contact with LOWA General
Counsel, any government representative, or other agency on official LOWA
business must have prior approval of the General Manager.
2. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other organizations
as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
A. The
Committee shall identify and examine all safety, health and security issues
that affect LOWA operations and the community as a whole. These issues shall include, but not be
limited to, traffic control, the safety of persons and the protection of LOWA
facilities.
B. Advise
the LOWA General Manager and Board of Directors of findings and recommended
changes as deemed necessary including revisions to existing regulations.
C. Promote understanding and cooperation among LOW residents,
guests and vendors through public information programs.
D. Conduct annual exercise of Emergency
Action Plan.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS.
DATE APPROVED:
Revised:
Revised:
Revised:
Revised:
Revised