I TITLE: RULES COMMITTEE CHARTER
II COMPOSITION:
A. The Committee will be composed of not less
than five (5) nor more than seven (7) voting members and as many
alternates and/or advisors as requested by the Chair. Alternates may be considered voting members
when replacing voting members for purposes of determining the presence of a
quorum. A majority of the members shall
constitute a quorum. No absentee or
proxy voting is allowed. A member of the
Board may serve on the Committee as Board Liaison without voting
privileges. A tenant of the community
may serve only as an advisor without vote, in accordance with the Association’s
Bylaws. No person shall serve on more
than one standing committee of the Association reporting directly to the Board
of Directors. Two family members or husband/wife may not serve together on the
same standing committee.
B CHAIR: To be elected by the Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
III TENURE: The
committee membership shall begin on May 1 and end on April 30 of the following
year at the discretion of the Board. No voting member shall serve more than
three (3) consecutive years unless a qualified volunteer cannot be found. Vacancies will be filled in accordance with
the LOWA Bylaws. A list of recommended
members will be submitted to the Vice President of the Board of Directors each April
by the committee Chair
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
on the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
The Committee functions as advisory to the Board of Directors, and has only that
specific authority granted to it by the Board to accomplish action on projects
requested by the Board. Under no circumstances shall the committee Chair or
committee members give direction to any LOWA personnel in dealing with
committee matters. Primary contact for
information gathering purposes shall be the General Manager. In addition, no personal gain shall accrue
from service on a LOWA committee. Any
member violating these guidelines shall be removed from the committee.
V REPORTS TO:
The Board of Directors. The Committee
shall submit a copy of all its minutes to the Board of Directors and the
General Manager. Verbal reports may be
made at Board of Directors meetings. A
brief annual report of the Committee’s activities during the preceding year shall
be submitted to the Board of Directors by August 1 of each year.
VI RELATIONSHIP
A. Other committees: The Committee shall coordinate with
other committees with regard to proposed changes, creation, and/or
clarification of all LOWA governing documents.
B. Outside Contracts:
1. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
2. Counsel or Government Representatives: Contact with
LOWA general counsel, any government representatives, or other agency on
official LOWA business must have prior approval of the General Manager.
VII RESPONSIBILITIES:
A. The
Committee shall review LOWA Covenants, Regulations and Bylaws for completeness,
clarity and enforceability. The
Committee shall review proposed revisions, prepare proposed wording, submit
recommendations, prepare articles for the monthly newsletter and make final
versions of approved revisions for incorporation into the governing
documents. The committee shall recommend
to the Board such Bylaws, Regulations, and changes as become necessary or
advisable to further the goals of the Association.
B. The
Committee shall perform other tasks as assigned by the Board involving the
documents governing LOWA.
THIS
CHARTER BECOMES EFFECTIVE UPON THE APPROVAL OF THE BOARD OF DIRECTORS
DATE APPROVED:
Revised:
Revised:
Revised:
Revised