I TITLE: SWIMMING POOLS AND
II COMPOSITION:
A. The
Committee will be composed of not less than five (5) nor
more than seven (7) voting members and as many alternates and/or advisors as
requested by the Chair. Alternates may be considered voting members when
replacing voting members for purposes of determining the presence of a quorum. A
majority of the members shall constitute a quorum. No absentee or proxy voting is allowed. A
member of the Board may serve on the Committee as Board Liaison without voting
privileges. The Activity and Wellness Director will serve on the Committee as
the General Manager Liaison without voting privileges. A tenant of the
community may serve only as an advisor without vote, in accordance with the
Association’s Bylaws. No person shall serve on more than one standing committee
of the Association reporting directly to the General Manager. Two family
members or husband/wife may not serve together on the same standing committee.
B. CHAIR:
To be elected by the Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY:
To be elected by the Committee members or, in the absence of a vote, may be
appointed by the Chair.
E. The Vice Chair, in the absence of the Chair, shall perform
all duties of the Chair. In the absence
of both the Chair and Vice Chair, the Secretary shall act as Chair pro
tempore.
III TENURE: The
committee membership shall begin on May 1 and end on April 30 of the following
year at the discretion of the Board. No voting member shall serve more than
three (3) consecutive years unless a qualified volunteer cannot be found.
Vacancies will be filled in accordance with the LOWA Bylaws. A list of
recommended members will be submitted to the Vice President of the Board of
Directors each April by the Committee Chair.
Any members of the Committee who
are consistent in their failure to attend Committee meetings may be removed for
cause on petition to the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
The Committee functions as advisory to the General Manager, and has only that
specific authority granted to it by the Board to accomplish action on projects
requested by the General Manager. Under no circumstances shall the committee chair
or any committee member give direction to any LOWA personnel in dealing with
committee matters. Primary contact for information gathering purposes shall be
with the Activity and Wellness Director. In addition, no personal gain shall
accrue from service on a LOWA committee. Any member violating these guidelines
shall be removed from the committee.
This Committee has the authority
to recommend the revoking of any swimming pool or fitness center membership to
the General Manager for those who continually or flagrantly disregard swimming
pool or fitness center regulations.
V REPORTS TO: To the General
Manager. The Committee shall submit a copy of all its minutes to the Board of
Directors and the General Manager. Verbal reports will be made at Board of
Directors’ meetings on a quarterly basis. A brief annual report of the
Committee’s activities during the preceding year shall be submitted to the
Board of Directors by August 1 of each year.
VI RELATIONSHIP:
A Other
committees: The Committee shall coordinate with the Finance and Planning
Committees:
1.
The committee shall annually submit recommendations for New
Capital expenditures in its area of responsibility to the Planning Committee on
the schedule established by that committee.
A copy will be provided to the Activity and Wellness Director and
General Manager.
2.
The Committee shall annually submit recommendations for
Replacement Capital expenditures in its area of responsibility to the General
Manager on the schedule established by the GM.A copy will be provided to the Activity and Wellness Director.
3.
The Committee shall review the Swimming Pools and Fitness Center budget prepared by the Activity
and Wellness Director prior to submission to the General Manager. The Committee
may submit an alternative budget or concerns about the Activity and Wellness
Director’s submission directly to the General Manager. A copy will be provided to the Activity and
Wellness Director.
4.
The Committee shall review
the General Manager’s Budget. The Committee may submit an alternative budget or
concerns about the General Manager’s Budget directly to the Finance Committee. A
copy will be provided to the General Manager.
5.
A committee representative will attend the Finance Committee budget
review for its Swimming Pools and Fitness Center Budget and may comment as
appropriate.
6.
The committee shall work with the cost manager or as directed by
the general manager in developing a five-year master plan for the amenity or
cost center. The plan will be reviewed and revised annually on a schedule and
in a format published by the general manager and planning committee. The plan
will contain new and replacement capital requests and projected changes in the
operational budget for the upcoming five years. Historic and projected usage
and revenue data, alternatives, and cost/benefit analysis will be included.
B. Outside Contacts:
1. Sponsorship:
With the approval of the General Manager of plans to do so, business firms and
interested persons may be contacted for sponsorship of special events.
2.
Press:
With approval of the General Manager, local news media may be informed of
scheduled events and LOW participation in outside events. Other contacts with
the media on LOWA matters will be conducted through the General Manager.
3. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
A. Make recommendations for swimming pool and fitness center operations
and promote safety awareness programs. The Committee shall also review and
report to the General Manager on the maintenance of the swimming pools and fitness
center and all facilities within the perimeters of the pools and fitness center.
B. Submit to the General Manager for resolution, all special
problems which may arise in the operation of the swimming pools and fitness center or in the scheduling of
their activities.
C. The committee shall review all procedures on an annual basis. The
committee shall coordinate recommended changes of the rules and regulations,
which govern the use of swimming pool and fitness center facilities, with the
general manager before formally processing them through the rules committee to
the board of directors.
D. Coordinate
swim team use of the pools with other pool usage.
E.
Be responsible for such tasks as may be assigned.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL BY THE BOARD OF DIRECTORS.
DATE APPROVED: August 5, 1995
Revised: February 1, 1997
Revised: October 2, 1999
Revised: May 6, 2000
Revised: January 20, 2002
Revised: November 2, 2002
Revised: June 7, 2003
Revised August 7,
2004
Revised: January 7,
2006
Revised:
August 5, 2006