I. MISSION
The overall mission of Lake of the Woods Committees is to add value to the Association by advising and assisting the Board of Directors (BOD) and General Manager (GM) in carrying out their responsibilities to the Lake of the Woods Association (LOWA). The committee reports to the BOD.
The primary focus of the Planning Committee’s Mission is to prepare recommendations to the Board of Directors for the Association’s “Master Plan” covering capital development programs and land use for two years out and forward.
II. COMMITTEE RESPONSIBILITIES
A. Draft the LOWA Master Plan and subsequent revisions for approval by the Board of Directors.
1. Gather from the BOD, the General Manager, LOWA Committees and the Community items for consideration to be included in the Master Plan.
2. The Master Plan will be updated annually and include project cost estimates and recommendations for financing
B. Assist in the development of the LOWA Master Plan by providing advice and guidance to LOWA Committees.
C. Review the General Manager’s Five-year Capital Budget plan and make recommendations to the Board on the plan.
D. Design, develop, and with the approval of the Board, implement an annual LOWA Survey to update the Master Plan.
E. Undertake Board-directed planning studies using resources from the committee, the association staff as available, association members with pertinent knowledge and/or experience as appointed by the Board, and contract consultants when warranted and authorized by the Board.
F. Recommend to the Board the conduct of studies/analyses deemed appropriate/necessary for the benefit of LOWA using appropriate resources (refer to Paragraph E, above).
G. The Committee, in joint sessions with the Finance Committee, will hold hearings on the operating and capital budgets prepared and presented by the General Manager.
H. In conjunction with the Finance Committee, receive, review and recommend to the Board the disposition of suggestions and requests for Capital Expenditures exceeding $3,500, and not provided for in the budget adopted by the Board or in the CBP for the fiscal year in which such expenditures may be sought.
III. SPECIAL CHARACTERISTICS
A. The Committee shall follow the guidance of the BYLAWS, Specifically Article V: Organization, Section D: Committees; however, in order to perform its mission the Committee shall operate under the added guidelines listed below.
B. Committee may consist of up to 12 voting members and as many alternates and/or advisers as requested by the Chair. To accomplish its missions the committee maintains liaison representatives with the LOWA standing Committees.
C. Voting and alternate members of the Planning Committee may not serve on the Finance Committee.
D. REPORTING:
1. Oral Reports. The Committee will present a minimum of three oral reports per annum to the BOD and LOWA Members at Monthly BOD meetings.
2. Committee will submit an annual written report to BOD by August 1 of each year containing for example:
- A summary of On-going and Completed studies and efforts
- Lessons learned
- recommendations for improving LOWA operations and processes
THIS CHARTER IS EFFECTIVE UPON APPROVAL BY THE BOARD OF DIRECTORS. IT SHALL BE REVIEWED FOR READOPTION AT LEAST EVERY FIVE (5) YEARS FROM THE DATE OF THE MOST RECENT REVISION.
DATE OF APPROVAL: August 5, 1995
Revised: July 21, 2010