I TITLE: NOMINATING COMMITTEE CHARTER
II COMPOSITION:
1.
The Committee will be composed of not less than five (5) nor more than seven (7) voting members. There shall be no alternates or advisors
appointed to this committee. Three of
the committee members shall be former members of the Lake of the Woods
Association (LOWA) Board of Directors and four (4) shall be members who have
not served on the LOWA BOD but have served at least one 3-year term on a
standing committee. In the event that
qualified candidates cannot be found to fill any of these four positions, one
or more former members of the LOWA BOD can be appointed. A majority of the
members shall constitute a quorum. No
absentee or proxy voting is allowed. If
requested by the Committee, a member of the BOD may serve on the Committee as
board liaison, without voting privileges.
No person shall serve on more than one standing committee of the
Association reporting directly to the Board of Directors. Two family members or
husband/wife may not serve together on the same standing committee.
B. CHAIR: To be elected by the Committee members.
C. VICE CHAIR: To be elected by the Committee members
or, in the absence of a vote, may be appointed by the Chair.
D. SECRETARY: To be elected by the Committee members or,
in the absence of a vote, may be appointed by the Chair.
E. The Vice-Chair, in the absence of the Chair, shall perform
all duties of the Chair. In the absence
of both the Chair and Vice Chair, the Secretary shall act as Chair pro tempore.
III TENURE: The
committee membership shall begin on November 1 and end on October 31 of the
following year at the discretion of the Board.
No voting member shall serve more than three (3) consecutive years,
unless a qualified volunteer cannot be found. Vacancies will be filled in
accordance with the LOWA Bylaws. The
committee Chair will submit a list of recommended members to the Vice President
of the Board of Directors each September.
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA BOD by the Committee Chair.
IV AUTHORITY:
The Committee functions as advisory to the BOD, and has only that specific
authority granted to it by the BOD to accomplish action on projects requested
by the BOD. Under no circumstances shall
the committee Chair or any committee member give direction to any LOWA
personnel in dealing with committee matters.
Primary contact for information gathering purposes shall be with the
General Manager or the BOD. In addition,
no personal gain shall accrue from service on a LOWA committee. Any member
violating these guidelines shall be removed from the committee.
V REPORTS TO: The Board of Directors. The committee shall
submit a copy of all its minutes to the BOD and the General Manager. Verbal reports may be made at BOD
meetings. A brief annual report of the
Committee’s activities during the preceding year shall be submitted to the BOD
by August 1 of each year.
VI RELATIONSHIP:
A. Outside Contacts:
1. Counsel or Government Representatives: Contact with
LOWA General Counsel, any government representative, or other agency on
official LOWA business must have prior approval of the General Manager.
VII RESPONSIBILITIES:
A. The responsibility shall reside with
this committee to present nominees for formal
acceptance by the BOD for:
1.
The general election to fill pending BOD vacancies of terms expiring in
September of each year, and for vacancies for unexpired terms as provided for
in the LOWA Bylaws. The Committee shall
present a listing of qualified candidates to the Board of Directors. The number of candidates listed shall be no
fewer than the number of vacancies plus one, nor more
than twice the number of vacancies. In
addition, the name of an alternate shall be included, but this requirement may
be waived if sufficient nominees have been selected.
2. The Environmental Control Committee to fill pending
vacancies of terms expiring in April of each year, and for vacancies for
unexpired terms as provided for in the LOWA Bylaws. The Committee shall present names of
qualified candidates to the BOD, including as a minimum, one alternate.
B. The Committee shall observe the following guidelines for
selection of nominees for BOD vacancies:
Date Function
1 February Call
for candidates in the Newsletter.
1 April Develop first working
list of possible candidates.
15 April Contact all prospective candidates
willing to
accept nomination.
1 May From
the refined list of candidates, arrive at a
final list of nominees.
May BOD Meeting Send
list of nominees to the BOD for approval
and transmittal to the Elections Committee.
C. The members of the Committee must avoid conflict of interest
situations in both the interview and voting process.
D. The
Committee shall compile a working list of LOWA members who are regarded as
capable and willing to serve on the BOD.
Impartiality shall be observed in consideration of all eligible members. Personal contact with each prospective
candidate must be made to verify that they would accept the nomination.
E. The
Committee Chair shall validate with the General Manager, that the prospective
candidates are members in good standing, i.e., not delinquent on Association
dues, penalties, or in flagrant violation of Lake of the Woods (LOW) Covenants
or regulations.
F. Upon
observance of paragraphs D and E above, and after the Committee has obtained
all pertinent information and data required on the prospective candidates, the
Committee shall arrange a general and/or individual meeting with all
prospective candidates and Nominating Committee members present.
G. The
Committee shall select by a majority vote of members of the Committee and
report to the BOD a slate of nominees appropriate to the number of vacancies to
be filled at the next election. The
Committee shall also name one alternate whose name shall be substituted for one
of the nominees in the event that a nominee shall withdraw prior to the
election. This requirement may be waived when sufficient nominees have been
selected.
H. All nominees and the alternate shall be requested to complete
and initial an information form. Upon
completion, the Committee shall forward the names of the nominees and the
alternate to the President, LOWA, for approval by the BOD.
I. Upon approval by the BOD, the information forms will be
forwarded to the LOWA Secretary who will notify the Elections Committee. The LOWA Secretary shall also advise the LOWA
Newsletter Editor to publish and advise the membership of their right to
nominate by petition.
J. The LOWA Secretary will announce nominee names to the
membership at least three months prior to the September voting date; this
minimum time period is required to allow for petition for nomination to the
BOD.
K. The Committee shall observe the following guidelines for
selecting nominees for Environmental Control Committee vacancies:
Date Function
1 July Call
for candidates in Newsletter.
1 September Develop
first working list of possible
candidates.
15 September Contact
all prospective candidates.
1 October From
the refined list of candidates, arrive
at a final list of nominees.
October BOD Meeting Send
list of nominees to the BOD for
approval.
L. The Committee shall compile a working list of LOWA members
who are regarded as capable and willing to serve on the Environmental Control
Committee. Impartiality shall be
observed in consideration of all eligible members. Personal contact with each prospective
candidate must be made to verify that he/she would accept the nomination.
M. The Committee Chair shall validate with the General Manager
that the prospective candidates are members in good standing, i.e., not
delinquent on Association dues, penalties, or in flagrant violation of LOWA
Restrictive Covenants or Regulations.
N. Upon observance of paragraphs L and M above, and after the
Committee has obtained all pertinent information and data required on the
prospective candidates, the Committee shall arrange a general and/or individual
meeting with all prospective candidates and Nominating Committee members
present.
O. The Committee shall select by a majority vote of members of
the Committee and report to the BOD a slate of nominees appropriate to the
number of vacancies to be filled, plus a minimum of one alternate. The submission shall include a copy of the
pertinent information concerning the qualifications for ECC membership.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL BY THE BOD.
DATE APPROVED:
Revised:
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