NOMINATING COMMITTEE CHARTER

I.  MISSION

The overall mission of Lake of the Woods (LOW) Committees is to add value to the Association by advising and assisting the Board of Directors and General Manager in carrying out their responsibilities to the Association.  The Nominating Committee (Committee) reports to the Board of Directors (BOD) and the primary focus of its Mission is to recruit andprovide qualified candidates for election to fill vacant positions on the BOD.

II.  COMMITTEE RESPONSIBILITIES:

The responsibility shall reside with this Committee to present nominees for formal acceptance by the BOD for the general election to fill BOD vacancies for terms expiring in September of each year, and for vacancies for unexpired terms as provided for in the Lake of the Woods Association(LOWA) Bylaws.  The Committee shall present a list of qualified candidates to the BOD that contains no fewer than the number of vacancies plus one .  If an application is not clear or incomplete, the Committee may opt to interview the candidate; when this situation occurs, the Committee shall interview all candidates to ensure fair andequal consideration of all applications.

III.  GUIDELINES

Candidates for the Board of Directors

The Committee shall observe the following guidelines for selection of nominees for BOD vacancies:
           
Date                                 Action

February 1                       Applications solicited by announcements in Lake Currents and on Channel 18

April 1                             Due date for applications (may be extended for lack of response)

May 1                               When interviews are to be conducted, deadline for interview of all prospective applicants who applied and compilation of a list of nominees, pending receipt of the General Manager’s certification of candidates’ good standing (see #3 below).

May BOD Meeting          Submit a final list of nominees to the BOD for acceptance and further transmittal to the Elections Committee

    1. The members of the Committee must avoid conflict of interest situations throughout the review process and impartiality shall be observed in consideration of all eligible members. Moreover they shall refrain from publicly supporting or endorsing any candidate during the review process and during the period prior to the election count.
    2. Personal contact with all prospective candidates must be made to verify that they would accept the nomination.
    3. The Committee Chair shall request the General Manager in writing to validate that the prospective candidates are members in good standing, i.e., not delinquent on Association dues, penalties, or in flagrant violation of LOWA Covenants or regulations.
    4. After the Committee members have reviewed the candidate applications and are satisfied that the candidates are qualified, the Committee shall then report to the BOD its proposed slate of candidates for the number of vacancies to be filled at the next election. If the number of candidates is equal to the number of vacancies, it will be forwarded to theBOD Secretary to be cast as a single vote for the election.
    5. Upon acceptance by the BOD, the candidates’ application forms will be forwarded to the Secretary so that he/she cannotify the Elections Committee andthe LOWA Lake Currents Editor.  Upon the advice of the Secretary, the Lake Currents Editor will publish the list and advise the membership of their right to nominate by petition.
    6. Notification of the candidates’ names to the membership must be made at least 90 days prior to the September voting date to allow for petition to the BOD for nomination for election.

  IV.     SPECIAL CHARACTERISTICS OF THE NOMINATING COMMITTEE

    1. The Committee shall follow the guidance of the Bylaws, specifically Article V: Organization, Section D: Committees; however, in order to perform its mission the Committee shall operate under the added guidelines listed below.
    2. The Nominating Committee will have seven voting members, each having met a requirement of serving as a voting or alternate member, for a minimum of one full term, on a standing committee
    3. Members of the Nominating Committee may not serve concurrent terms on the Elections Committee.

THIS CHARTER IS EFFECTIVE UPON APPROVAL BY THE BOARD OF DIRECTORS.  IT SHALL BE REVIEWED FOR READOPTION AT LEAST EVERY FIVE (5) YEARS FROM THE DATE OF THE MOST RECENT REVISION.

DATE APPROVED:               July 13, 1996
Revised                                   March 16, 2011

 

“Qualified” is defined as being in good standing with LOWA, with no record of flagrant violations of LOWA Covenants and regulations, and with no felony conviction.

The Committee shall attempt to recruit a number of candidates equal to twice the number of vacancies.