I. MISSION:
The overall mission of Lake of the Woods committees is to add value to the association by advising and assisting the Board of Directors and the General Manager in carrying out their responsibilities to the Association. The M & E reports to the Board of Directors and the primary focus of their mission is:
Generate and collect ideas, concepts, and actions relating to the maintenance and ecology of the Lake of the Woods facilities and properties. The M & E committee is to research, analyze, and present to the Board of Directors (and others as directed) ideas, concepts, and actions to be considered and acted upon. This includes providing both intellectual and physical support.
II. RESPONSIBILITIES:
Assist the Board of Directors in evaluation of the physical condition of all Association owned facilities, roads, ground, and equipment and the ecology in regard to current operations, the 5-year plan, and long term planning. This includes:
a. To support the LOWA Board of Directors and General Manager in carrying out the maintenance and ecology requirements including identification, planning, justification, and implementation of actions using “best management practices”.
b. To provide physical support in various activities undertaken by the maintenance and ecology organization.
c. To be receptive to residents' concerns relative to maintenance and ecology and, if appropriate, bring such concerns to the attention of appropriate LOWA management.
d. To assist the Board of Directors and staff by providing background and budgetary information to help resolve actual or anticipated maintenance and ecology problems and needed improvements.
e. Upon request of the Board of Directors or LOWA staff, the committee shall provide one or more members to accompany staff on scheduled special inspections as outlined in the operations manual.
f. The committee shall perform such other tasks as requested by the Board of Directors or LOWA staff in maintenance and ecology
areas, reporting thereupon as appropriate.
g. The committee may make recommendations to the Planning Committee regarding the need for and priorities of new capital or replacement expenditures for non-amenity resources.
h. The committee reviews all ecological matters affecting Lake of the Woods. This includes, but is not limited to water runoff, all
surface user concerns, lake bulkhead and riprap, dredging, water quality, vegetation, fish, and wildlife populations and the state of
their general health,. Any problems with any of the lakes is brought to the attention of the Water Resource Manager and/or the Lakes
Committee as considered appropriate.
i. With approval of the General Manager, this committee shall work with appropriate outside organizations and the Water Resource Manager to resolve watershed inflow, fish population, fish stocking, and water quality problems as required and/or as they arise.
This activity shall be in coordination with the Board of Directors, Staff and Lakes Committee as deemed appropriate.
j. The committee shall coordinate and recommend changes of rules and regulations which govern maintenance or ecology operations, with the Board of Directors and/or staff before formally processing suggested rules changes through the Rules Committee.
k. The committee may review the General Manager’s budget in its area of responsibility. The committee may submit concerns about the budget directly to the General Manager.
l. A committee representative will attend the Finance Committee budget review for maintenance and ecology and may comment as appropriate.
m. The committee shall coordinate with the Lakes Committee on recommendations regarding the physical condition of the lakes, lake facilities, and other matters of interest to lake users.
III. SPECIAL CHARACTERISTICS
a. The committee shall follow guidelines of the BYLAW; specifically Article V: Organizations, Section D: Committees.
b. In addition to all committee meeting minutes, oral reports shall be periodically given at the Board’s monthly meeting at
least three times a year.
THIS CHARTER BECOMES AFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS.
Original Date of Approval: August 5, 1995
Revised: December 4, 2010