I. TITLE: EXTERNAL AFFAIRS COMMITTEE CHARTER
II. COMPOSITION:
A. The Committee will be composed of not less than five (5) nor more than seven (7) members and
as many alternate members and/or advisors as requested by the Chair. Alternate members may be considered voting
members when replacing regular members for purposes of determining the presence
of a quorum. A majority of the members
shall constitute a quorum. No absentee or
proxy voting is allowed. A member of the
Board may serve on the committee as Board Liaison without voting
privileges. A tenant of the community
may serve only as an advisor without vote, in accordance with the Association’s
bylaws. No person shall serve on more
than one standing committee of the Association reporting directly to the Board
of Directors. Two family members or
husband/wife may not serve together on the same standing committee.
B. CHAIR: To be elected by the Committee members.
C. VICE CHAIR: To be elected by the Committee members or, in
the absence of a vote, may be appointed by the Chair.
D. SECRETARY: To be elected by the Committee members or, in
the absence of a vote, may be appointed by the Chair.
E. The Vice Chair, in the absence of the
Chair, shall perform all duties of the Chair.
In the absence of both the Chair and Vice Chair, the Secretary shall act
as Chair pro tempore.
III. TENURE:
The committee membership shall begin on May 1 and end April 30 of the following
year at the discretion of the Board. No
voting member shall serve more than three (3) consecutive years unless a
qualified volunteer cannot be found. Vacancies will be filled in accordance
with LOWA Bylaws. A list of recommended
members will be submitted to the Vice President of the Board of Directors each April
by the Committee Chair.
Any members of the Committee who are
consistent in their failure to attend Committee meetings may be removed for
cause on petition to the LOWA Board of Directors by the Committee Chair.
IV. AUTHORITY: This committee
functions as advisory to the Board of Directors, and has only that specific
authority granted to it by the Board to accomplish actions as requested by the
Board. Under no circumstances shall the
committee Chair or committee member give direction to any LOWA personnel in
dealing with committee matters. Primary
contact for information gathering purposes shall be with the General
Manager. In addition, no personal gain
shall accrue from service on a LOWA Committee. Any member violating these
guidelines shall be removed from the committee.
V REPORTS
TO: The Board of Directors. The
committee shall submit a copy of all of its minutes to the Board of Directors
and to the General Manager. Verbal
reports may be made at Board of Directors meetings. A brief annual report of the committee’s
activities during the preceding year shall be submitted to the Board of
Directors by August 1 of each year.
VII RELATIONSHIP:
A. Outside Contacts:
1.
Counsel or Government Representatives: Contact with LOWA General Counsel, any
government representative, or other agency on official LOWA business must have
prior approval of the General Manager.
2. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
IV RESPONSIBILITIES:
A. This Committee shall monitor civic activities external to
LOWA with the responsibility of reporting such activities to the Board of
Directors. The committee shall keep
abreast of community activities via communication media (newspapers,
announcements, publications, public hearings, etc.) Only with the approval of the President, LOWA
or General Manager, will direct contact be made with local public utilities
and/or government committees or commissions. The committee, based on findings, shall make recommendations, as
considered pertinent, to the Board of Directors and/or the General Manager.
B. The Committee interface with county committees and
commissions will be limited to attending public hearings in order to collect
information and will be limited to contact with LOWA members of said
committees/commissions.
C. The LOWA President or Board of Directors designee (including
Board members and/or committee chairperson or designated committee members) as
appointed by the President of LOWA shall be the official spokesperson for LOWA
to the outside community.
D. Report findings to the Board of Directors and with approval
of the Board, report findings to the LOWA community.
E. On specific issues and with Board approval, the committee
will serve as a conduit for information to flow from utility companies, boards,
commissions, and/or committees to the LOWA property owners.
F. The
Board of Directors shall keep the committee apprised of LOWA activity relevant
to committee responsibilities in order that the committee may be aware of Board
of Directors specific interests.
THIS
CHARTER BECOMES EFFECTIVE UPON APPROVAL OF THE BOARD OF DIRECTORS
APPROVED:
Revised:
Revised:
Revised:
Revised:
Revised