I TITLE: COMMUNICATIONS COMMITTEE CHARTER
II COMPOSITION:
A. The Committee will be composed of not
less than five (5) nor more than seven (7)
voting members and as many alternates and/or advisors as
requested by the Chair. Alternates may
be considered voting members when replacing voting members for purposes of
determining the presence of a quorum. A
majority of the members shall constitute a quorum. No absentee or proxy voting is allowed. A member of the Board may serve on the
Committee as Board Liaison without voting privileges. A tenant of the community may serve only as
an advisor without vote, in accordance with the Association’s Bylaws. No person shall serve on more than one
standing committee of the Association reporting directly to the Board of
Directors. Two family members or
husband/wife may not serve together on the same standing committee.
B. CHAIR: To be elected by the
Committee members.
C. VICE
CHAIR: To be elected by the Committee members or, in the absence of a vote,
may be appointed by the Chair.
D. SECRETARY: To be elected by the Committee members or,
in the absence of a vote, may be appointed by the Chair.
E. The
Vice Chair, in the absence of the Chair, shall perform all duties of the
Chair. In the absence of both the Chair
and Vice Chair, the Secretary shall act as Chair pro tempore.
III TENURE: The
Committee membership shall begin on May l and end on April 30 of the following
year at the discretion of the Board. No
voting member shall serve more than three (3) consecutive years unless a
qualified volunteer cannot be found. Vacancies will be filled in accordance
with the LOWA Bylaws. A list of
recommended members will be submitted to the Vice President of the Board of
Directors each April by the Committee Chair.
Any members of the Committee who are consistent in
their failure to attend Committee meetings may be removed for cause on petition
to the LOWA Board of Directors by the Committee Chair.
IV AUTHORITY:
This Committee functions as advisory to the Board of Directors, and has only
that specific authority granted to it by the Board to accomplish action on
projects requested by the Board. Under
no circumstance shall the committee Chair or committee member give direction to
any LOWA personnel in dealing with committee matters. Primary contact for information gathering
purposes shall be with the General Manager.
In addition, no personal gain shall accrue from service on a LOWA
Committee. Any member violating these guidelines shall be removed from the
committee.
V REPORTS TO:
The Board of Directors. The Committee
shall submit a copy of all its minutes to the Board of Directors and the
General Manager. Verbal reports may be
made at Board of Directors’ meetings. A
brief annual report of the Committee’s activities during the preceding year
shall be submitted to the Board of Directors by August l of each year.
VI RELATIONSHIPS:
A. Other committees: The Committee shall coordinate with
the Finance and Planning
Committees:
1.
The Committee shall annually submit recommendations for New Capital
expenditures in its area of responsibility to the Planning Committee on the
schedule established by that committee.
A copy will be provided to the appropriate Cost Center Manager and
General Manager.
2.
The Committee shall annually submit recommendations for Replacement
Capital expenditures in its area of responsibility to the General Manager on
the schedule established by the GM. A
copy will be provided to the appropriate Cost Center Manager.
3. The
Committee shall meet with the General Manager to discuss budget issues in its
area of responsibility to be addressed in the General Manager's Budget.
4. The Committee shall review the General Manager’s
Budget. The Committee may submit an
alternative budget or concerns about the General Manager’s Budget directly to
the Finance Committee. A copy will be
provided to the General Manager.
5. A committee representative will attend the Finance Committee
budget review for its Cost Center Budget and may comment as appropriate.
B. Outside
Contacts:
1.
Sponsorship: After informing the General Manager of plans to do so, business firms
and interested persons may be contacted for sponsorship of
special events.
2. Press: With approval of the General Manager, local
news media may be informed of scheduled events and LOW participation in outside
events. Other contacts with the media on
LOWA matters will be conducted through the General Manager.
3. Counsel or Government Representatives: Contact with
LOWA General Counsel, any government representative, or other agency on
official LOWA business must have prior approval of the General Manager.
4. Information Gathering: With the approval of the
General Manager, the committee members may contact business firms or other
organizations as necessary to gather information to carry out committee
responsibilities.
VII RESPONSIBILITIES:
A. This committee is an advisory body to the board and is
responsible for providing advice and making recommendations for the development
and improvement of all forms of communications from the Board and the General
Manager to, and from Association members and community organizations. It will carry out its responsibilities in
accordance with the provisions in the LOW Operations Manual Section on
Communications. The committee will work
in cooperation with the General Manager’s Communications Staff as necessary.
B. In carrying out these responsibilities, the committee will
cover two major communications areas.
These are (A) written media and (B) video media.
1.
Written Media responsibilities are:
a. To
make recommendations to the General Manager and the Board regarding commercial
advertisements, classified sections, etc. in the association Highlights and
other publications of the association.
b. To
give advisory assistance to the General Manager for the information service
center.
c. To perform such other tasks assigned to the Committee by the Board that will
promote relations within this community and the surrounding community,
utilizing printed media.
2. Video Media responsibilities of the Committee will consist o the following:
a. Advise
and make recommendations for the design, operation and maintenance of the LOWA
local origination channel which is transmitted over the Adelphia
Cable TV system within LOW.
b. To
assist the General Manager in relations with Adelphia
Cable TV regarding changes in service offerings, quality of service, LOWA
customer concerns and other matters that may be assigned to the committee by
the board and management.
c. To
assist in providing video coverage of appropriate activities within or of
interest to LOWA. Such coverage may be
live or by means of video tapes as appropriate.
The schedule of events live or taped will be publicized to LOWA
residents by video and printed media.
d. To
review video tapes submitted by LOWA members or other sources and determine compliance
with Board of Directors’ written policies.
e. Tapes
will be shown only where permission is granted by the owner in writing for all
copyright material. A waiver of
copyrights in writing must be obtained.
LOWA management must approve the use of all externally provided tapes.
THIS
CHARTER IS EFFECTIVE UPON APPROVAL BY THE BOARD OF DIRECTORS.
DATE OF APPROVAL:
Revised:
Revised:
Revised:
Revised
Revised: