Rules Committee
The Rules Committee reviews LOWA Covenants, By-laws and Regulations for completeness, clarity, enforceability, and consistency with state regulations. It also studies proposed revisions, prepares suitable wording, submits By-laws and Regulations changes to the Board, and publishes initial and final versions of approved revisions for incorporation into the governing documents.
Chaired by Jim Hopkins
Board Liaison is Leighton Cumming
Rules Committee Charter
Committee Minutes
FINAL MINUTES Rules Committee Meeting
September 12, 2007
Members Present Members Absent
Bob Lowe, Chair Kathleen Bradie, Secretary
Larry Huntsman, Vice Chair Dee Flood
Keith Hayes Hap Hazard
Cork Grandy
Dwight Westholt
Faye Mohler, [Alt]
Call to Order at 7:00 PM
Minutes of August 8, 2007 remain to be distributed to the Committee members. The Chair will check on status with GM office.
Member Comments: The liberal use and particularly the loudness of cell phone users in the dining area of the Clubhouse is distracting to other diners, and inappropriate.
Old Business
Regarding ECC’s request for a regulation governing the stacking of wood and the quantity and quality thereof, a majority consensus did not occur. The Chair will rewrite ECC’s proposed regulation based on members discussion comments.
New Business: [none]
Meeting adjourned at 7:45 PM; next meeting: Wed Oct 10th, Holcomb Bldg, 7 PM.
Minutes
Rules Committee Meeting
October 10, 2007
Members Present BOD Liaison Absent
Bob Lowe, Chairman Cork Grandy Melanie Dynes
Larry Huntsman, Vice Chairman Keith Hayes
Kathleen Bradie, Secretary Hap Hazard Visitors
Dee Flood Faye Mohler (Alt.) Dick Bradie
Dwight Westholt Jim Drabant
Call to Order at 7:00 PM.
Minutes from August 8 and September 12 were accepted without change on a motion by Cork, seconded by Keith.
There were no member comments.
The agenda was accepted without change or addition.
Old Business
a. The Committee voted 6-2 on Hap's motion, Dwight's second to reject V .E.3.c. Tree Cutting and Preservation as proposed by ECC.
New Business
a. 2006 Referendum Actions
1. Restricted Covenant: Article 8 (r) -The Committee agreed to delete in its entirety.
2. Restricted Covenant: Article 12.D (a) -The Committee agreed to add the following as the last sentence: “The Board of Directors may provide for payment terms including finance charges in the notice of assessment if authorized in the Bylaws.”
b. Proposed Bylaw Addition to Article VI. Financial Management –The Chairman will submit to the BOD the proposed regulation changes regarding financial management and bylaw addition regarding optional assessment payment policy.
Meeting adjourned at 8:15 PM
Respectfully submitted, Kathleen Bradie
Minutes
Rules Committee Meeting
November 14, 2007
Members Present Members Absent Visitors
Bob Lowe, Chairman Keith Hayes Mike Rugless
Larry Huntsman, Vice Chairman Hap Hazard Ed Taylor
Kathleen Bradie, Secretary Faye Mohler (Alt.)
Dee Flood Dwight Westholt BOD Liaison Absent
Cork Grandy Melanie Dynes
Call to Order at 7:05 PM.
Changes to Agenda-none
Comments by BOD liaison-none
Comments by members-none
Minutes from October 10 were accepted without change on Cork's motion, Dee's second.
Old Business -none
New Business
a. Mike Rugless, Chairnan of ECC, displayed pictures of wood stacked in yards like a barricade and stacks of fallen trees. This wood has rotted which invites infestation of all kinds and is unsightly. LOW has no regulation to enable ECC to respond to complaining neighbors. Information was proposed as to who can have wood stacks, how much wood can be stored, and where on the lot it can be located. The Rules Chairman will revisit this topic when we have a full committee after the first of the year.
b. 2006 Referendum Actions
(1) Restricted Covenant: Article 8 (r), Radio Transmissions, was tabled until the next meeting so the Rules Chairman can provide more information.
(2) Restricted Covenant: Article 16 D, Structure Height (attachment) was reworded. The Committee voted to accept the wording on Cork's motion, Larry's second, and pass it on to the BOD.
c. 90-Day limit on $10 per day fines- The Committee's suggested rewording was passed by vote on Larry's motion, Dee's second. The Rules Chairman will send the suggested revision back to the General Manager for approval. The Committee will wait to hear from GM Bailey.
Adjourned at 8:10 PM. NOTE: There will be no meeting in December. Next meeting will be January 9, 2008, at 7:00 PM in the Holcomb Reading Room. Happy Holidays!
Respectfully submitted, Kathleen Bradie
Final MINUTES
Rules Committee Meeting MAY 14, 2008
Members Present Members Absent BOD Liaison
Bob Lowe, Chair Larry Huntsman Tom Sheridan
Dee Flood Cork Grady
Hap Hazard Dwight Westholt Finance Liaison
Faye Mohler Doug Rogers
Call to order - 7 PM
Acceptance of prior minutes – Minutes from 9 Apr 08 were accepted as submitted.
Changes to Agenda - none
Comments by BOD liaison – In response to Dee Flood’s request for an explanation of the BODs proposed addition to the Bylaws Financial Management, Tom Sheridan provided a succinct response that clarified the need for the addition and included the pros and cons for the addition.
Old Business - none
New Business
a. Election of Officers – Bob Lowe was unanimously re-elected as the Chair. Larry Huntsman, although absent, was unanimously re-elected as the Vice Chair. The Chair indicated he could perform the Secretary function since he had to prepare and submit any proposed changes to the BOD.
b. BOD proposed addition of a Bylaw to Article VI. Financial Management titled,
"Section D. Contribution to Reserve (CTR) Policy"
The Bylaw addition as amended by the Committee was unanimously accepted, and will be forwarded in its entirety by the Chair to the BOD for their approval consideration.
Other Comments –none
The meeting adjourned at 7:40 PM. Next meeting at Holcomb Bldg, July 9, 7 PM.
Final MINUTES Rules Committee Meeting
August 13, 2008
Members Present Members Absent BOD Liaison
Bob Lowe, Chair Larry Huntsman Jeff Flynn
Dee Flood Faye Mohler [resigned]
Cork Grandy Residents
Hap Hazard Bernie Patton
Dwight Westholt
Call to order - 7 PM
Acceptance of prior minutes – Minutes of 5 July 08 were accepted as submitted.
Changes to Agenda – none
Comments by BOD liaison – See below
Old Business
a. Dwelling House Number: With the assistance of Jeff Flynn, the Chair advised the attending members that during the August BOD meeting, the Chair of the Safety & Security Committee and the President of Fire and Rescue had requested the BOD to pursue mandating that a house number be displayed at the property line; because after dark it is significantly difficult to see house numbers of any dwelling that isn’t located near the street. Furthermore, the S&S Chair had suggested that perhaps the addition of a marker at the property line could occur whenever the ownership of the dwelling changes.
The resulting discussion concluded that the S&S Committee should be contacted by the Rules Chair to revise and resubmit their request to mandate house numbers markers at the front property line as lot ownership changes.
New Business
a. Use of the Clubhouse Regulation Changes: The Chair noted that the changes had been forwarded by memo from the GM. The Secretary of the Clubhouse Committee had indicated by phone there may be additional changes, but none had been received. Since neither the Clubhouse Committee nor the GM Office were represented, questions that arose concerning clarification of the term ‘Management’ as used throughout the existing text and in the newly proposed section titled, ‘F. USE OF CLUBHOUSE POINT’ could not be resolved; furthermore, rationale for the changes was also missing. Accordingly, the Clubhouse Committee Chair will be advised to reschedule the proposed changes.
The meeting adjourned at 7:30 PM. Next meeting - at Holcomb Bldg, September 10, 7 PM.
Final MINUTES Rules Committee Meeting
November 12, 2008
Members Present Members Absent BOD Liaison
Bob Lowe, Chair Larry Huntsman, V Chair Peter Williams
Hap Hazard Cork Grandy
Dwight Westholt Dee Flood
Clubhouse Committee
Connie Buttimer
Call to order - 7 PM
Acceptance of prior minutes – The minutes of August 13, 2008 were accepted as submitted.
Changes to Agenda – Added Clubhouse Regulation Change, provided by Connie Buttimer.
Comments by BOD liaison – See below
Old Business
a. Dwelling House Number On Posts: Peter Williams advised the attendees that the BOD had unanimously concurred [during their Oct meeting] that house numbers need to be on a post or structure located at the front property line. The Chair advised the attendees that the BOD President had specifically made the point that these numbers have to be capable of being seen by vehicle lights after dark. It was noted that during the August BOD meeting, the Chair of the Safety & Security Committee and the President of Fire and Rescue had requested the BOD to pursue mandating that a house number be displayed at the property line; because after dark it is significantly difficult to see house numbers of any dwelling that isn’t located near the street.
After discussion of the regulation changes proposed by both the EEC and the Rules Chairs, the members unanimously accepted the proposed regulation change that had been pre-prepared by the Rules Chair; because it specifically emphasized visibility after dark. It was noted that many of the existing lot posts and structures with numbers fail to comply with the visibility-after-dark requirement. The Chair will forward the proposed regulation change to the BOD for action.
b. Clubhouse Regulation Changes: Connie Buttimer indicated that the Clubhouse Committee had added a definition for the term ‘Management’, which was the reason that the Rules Committee had elected to reject the original submittal in August. All the Clubhouse regulation changes were revisited, and the members unanimously accepted the proposed changes. The Chair will forward the proposed regulation change to the BOD for action
New Business
a. Banning Use of Bows and Arrows: Peter Williams reported a resident missed being fatally hit by an arrow that was accidentally discharged from a bow equivalent to a crossbow. It was unanimously agreed by the members that bows and arrows should be banned within LOWA. The Chair will forward the proposed regulation change to the BOD for action.
b. Toy Guns that appear real: A consensus could not be obtained concerning marking toy guns with orange paint to discriminate them from real guns.
Comments
a. Golf Snack Bar Availability: Hap Hazard indicated that the services of the snack bar should be available to the players when the golf course is open. His comments were the result of early closings that began sometime during the summer of ‘08. The resulting discussion revealed that apparently the Clubhouse manager had ordered the closings because of poor sales at the snack bar. It was also disclosed that neither the Clubhouse Committee nor the Golf Committee believe they should be responsible for the Snack Bar. Peter Williams will review it with the BOD.
The meeting adjourned at 7:50 PM. Next meeting - at Holcomb Bldg, December 10, 7 PM.
FINAL MINUTES Rules Committee Meeting
August 12, 2009
Members Present Members Absent BOD Liaison
Bob Lowe, Chair Cork Grandy Peter Williams
Dwight Westholt Larry Huntsman, Alternate
Joe Wright
Laurie Brown
Call to Order – 7 PM
Acceptance of prior minutes – The minutes of May 13, 2009 are considered final.
Committee Reconstitution – Bob Lowe offered to remain as Chair and Secretary, and suggested Dwight Westholt be retained as Vice-Chair; carried unanimously.
Old Business
a. Regulation revisions requested by the M&E Committee: Three M&E changes including proposed rewrites prepared by the Rules Chair were discussed. It was concluded that the revision concerning revising “owner responsibility” relative to maintaining LOWA drainage ditches was too controversial to evolve a consensus. The M&E Committee will be advised that any further discussion will require their participation. The two revisions defining what can and cannot be dumped at Area 9.9 and the associated penalty, as rewritten by the Rules Chair, were unanimously accepted, and the Chair will forward them to the BOD for their consideration.
b. Adding VA Boating Safety Education to LOW Regulations: Consistent with the recent BOD decision to adopt the VA requirement, the Chair briefed the Committee on the intended new regulation. Also, the Chair suggested three amendments consistent with LOW recreational usage of both Lakes. Due to the controversial change that the VA requirement will invoke, the members were requested to review the change with the intent that the Committee will attempt to vote on the amended VA Boating Safety regulation in September.
New Business [none]
Comments: The Chair suggested that the ongoing issue of barking dogs at night be discussed relative to any necessity for additional regulation. It was concluded that a change is not needed at this time.
The meeting adjourned at 8:30 PM. Next meeting is Sept 9, 7 PM at the Holcomb Bldg.
Members Present Members Absent BOD Liaison Guests
Bob Lowe, Chair [none] Neil Buttimer [none]
Dwight Westholt, V-Chair
Cork Grandy
Joe Wright
Laurie Brown
Larry Huntsman, Alternate
Call to Order – 7 PM
Acceptance of prior minutes – After a brief discussion, the Final minutes for September 9, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – Neal indicated that there was no action by the Soil and Water Conservation Board on the LOW membership petition on the dam.
Old Business
Amending LOW BYLAWS to implement a BOD requested change to Article V.D.2., titled ‘All Other Committees’: The Chair re-introduced the stated change indicating he had essentially taken the text provided by the BOD on Aug 7 via the Admin Asst, and put it into the established BYLAW format preceded by the requisite PREAMBLE required by BYLAW Article VIII. The preamble was amended based on the GM’s remarks during the September 9 meeting. The paragraph titled, ‘TENURE’ was amended in conjunction with comments by the members and in concert with the BOD Liaison concurrence. The Chair will complete and submit a proposed article for the Lake Currents to support a first reading by the BOD at their Oct 3rd meeting.
Comments: The Chair restated that two additional members should be approved at Oct 3 BOD meeting
The meeting adjourned at 8:05 PM. Next meeting is Oct 14, 7 PM at the Holcomb Bldg.
FINAL MINUTES Rules Committee Meeting
October 18, 2009
Members Present Members Absent BOD Liaison Guests
Bob Lowe, Chair Dwight Westholt Neil Buttimer [none]
Cork Grandy Joe Wright
Robert Warfel Roxanne Kessler
Laurie Brown Larry Huntsman, ALt
Andy Seigel
Call to Order – 7 PM
The Final minutes for September 18, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – Highlights of BOD meeting of October 3 were provided and discussed by the attendees [e.g., the one-time $1200 Dam Assessment].
Old Business
1. Status of proposed VA Boating Safety Education Regulation: The Chair distributed a copy of the regulation text he had submitted to the BOD based on a prior meeting action item. The BOD Liaison noted it had been tabled at the Oct 3 BOD meeting; it would be addressed at a future BOD meeting, and responded to the questions raised by the newly appointed Rules Committee members.
2. Amending LOW BYLAWS to implement a BOD requested change to Article V.D.2., titled ‘All Other Committees’: The Chair distributed the latest issue indicating he had revised the text titled ‘Authority’ to incorporate a change provided by the BOD on Oct 3. A discussion of the revised text was conducted because it requires every committee to unilaterally publish any of their proposed regulation changes in the Lake Currents WITHOUT consultation with any other Committee, and without any discussion with the BOD. Additionally, the Chair inquired if the BOD had considered the implementation process and was advised that it remains to be established. The Chair will forward comments to the Board, since implementation appears to eliminate the existing Chair and Vice-Chair of the Rules Committee.
3. Status of M&E regulation change to control ‘Littering at Area 9.9’: BOD Liaison stated it was tabled Oct 3 due to missing paperwork. Rules members asked for capitalization of ‘[removed from their bags]’.
New Business:
1 . Correction in size of numbers on the Street Address Post – The Chair distributed the correction that was provisionally approved by the BOD. The voting members unanimously concurred with the proposed change based on the rationale provided by the BOD Liaison. The Chair will forward a formal change to Communications for publication in the Lake Currents for member’s comments.
Comments: [none]
The meeting adjourned at 8:30 PM. Next meeting is Nov 11, 7 PM at the Holcomb Bldg.
Members Present Members Absent BOD Liaison Guests
Bob Lowe, Chair Joe Wright [none] Dwight Westholt
Laurie Brown Andy Siegel GM Liaison
Roxanne Kessler April Hughes
Robert Warfel
Call to Order - 7 PM
Acceptance of prior minutes –The Final minutes for October 18, 2009 were accepted as submitted by the Chair.
Comments by Board Liaison – [Not Applicable]
1. Old Business
The Chair indicated the LOW BYLAWS revision concerning Article V.D.2., titled ‘All Other Committees’ had been approved in Dec 09 by the BOD, and subsequently amended during the BOD meeting of 17 March 2010 to provide for the unavailability of replacement candidates/officers.
2. New Business
a. Election of Officers –Since 1.a. above had retired Cork Grandy, Dwight Westholt as the Vice Chair, and potentially the Chair of the Rules Committee, an election of Committee Officers was conducted with the following results: Chair and Secretary - Bob Lowe, Vice Chair – Laurie Brown. Additionally the Chair will seek additional candidates via the Lake Currents,
b. Revised Meeting Date and Time – It was concluded that the meeting date will remain unchanged but the time will be changed to 2 PM, and the Chair would coordinate with the LOWA admin office to identify a meeting site. [see below for next meeting]
c. Discuss Draft Charter – A Rules Committee Draft Charter conforming to the aforementioned DOD approved revision to the LOW BYLAWS was submitted for discussion by the Chair. It was concluded that the Draft Charter and how it was evolved should be forwarded to the BOD for their comment/approval.
Accordingly, these minutes include an annotated draft of the proposed Rules Committee Charter.
d. Confirm Advisors/Alternates - The Chair stated Dwight Westholt will become an Advisor. Also, the Chair will seek to retain Larry Huntsman as either an Alternate or as a Legal Advisor, and contact Chris Burr concerning his Advisor status.
e. BOD Request for Control of Phosphorus in Lawn Fertilizer – Ms April Hughes, the Lakes Water Resource Manager, provided the rationale and insights to LOW’s capability for enforcement of banning the use of phosphorus in lawn fertilizer. Subsequently, the Committee unanimously amended the change proposed by Ms Hughes and directed the Chair to forward it to the BOD for their approval.
Comments by Attendees: In response to the V-Chairs’s request for current copies of LOWA governing documents, the Chair indicated he would take this for action.
Meeting adjourned at 4:45 PM. Next meeting is Wed Apr 14, 2 PM at the Holcomb Bldg Conference Rm.
Members Present Members Present BOD Liaison Members Absent
Bob Lowe, Chair Pro Tem Joe Wright Neil Buttimer Larry Huntsman
Laurie Brown, Chair Roxanne Kessler
Boggs Wright, V-Chair Andy Siegel
Robert Warfel Selven Powell, Alt
Call to Order - 4 PM
Acceptance of prior minutes –The Final minutes for October 20, 2010 were accepted as submitted by the Chair Pro Tem.
Comments by Board Liaison – With 8 members, the Committee needs to select a new Chair in accordance with the recently passed Committee Bylaws.
1. Old Business
a. Revised Meeting Time – It was concluded that future meetings will be the third Tuesday of each month at 4 PM in the Holcomb Bldg conference room with the proviso that it remains to be confirmed with the LOWA GM office..
b. Reference Materials - The Chair Pro Tem distributed copies of the Committee Charter [remains to be approved by the BOD], plus copies of the LOWA Regulations, Bylaws and Restricted Covenants.
2. New Business
a. Two Regulation Changes submitted by the Water Resource Mgr – These were tabled for a later meeting, since questions arose that required responses from the Mgr.
b. One M & E Regulation Addition – This change clarifying the property owners responsibility concerning yard debris in the ditches was accepted as modified by the Committee, and will be forwarded for BOD approval.
c. One ECC Regulation Change – This change deleting the use of the Chart of Acceptable Colors was accepted as submitted by ECC, and will be forwarded for Board approval.
d. Election of Officers – Consistent with the ByLaws, Laurie Brown has become Committee Chair. Boggs Wright volunteered to be V- Chair and was so elected. The Chair accepted Bob Lowe as a non-voting advisor, including secretarial support, pending the election of a Secretary.
Comments by Attendees: Roxanne Kessler, whose residence adjoins a beach, indicated that the Regulations are not clear what constitutes a Beach [i.e., Is the entire designated Beach area considered to be the beach relative to keeping dogs off the beach or is it some portion of the beach area (e.g. the sand)? ]
Meeting adjourned at 5:30 PM. Next meeting is Tues May 18, 4 PM at the Holcomb Bldg Conf Rm.
Members Present Members Present BOD Liaison Members Absent
Laurie Brown, Chair Joe Wright Neil Buttimer Larry Huntsman
Boggs Wright, V-Chair Roxanne Kessler Jeff Flynn
Andy Siegel Selven Powell, Alt GM Liaison
Robert Warfel Bob Lowe, Adv April Hughes
Call to Order - 4 PM
Acceptance of prior minutes –The final minutes for April 20, 2010 were accepted as submitted.
Comments by Board Liaison – Deferred pending discussion of New Business Item 2.a.
1. Old Business
a. Two LOW Regulation Changes submitted by the Water Resource Mgr: Based on discussions, the following changes were unanimously accepted:
[1] Referring to Section IV. B. Animal Control, insert the following as paragraph 5 and renumber the remaining paragraphs.
“5. The release of fish and wildlife obtained outside of LOWA shall be prohibited unless otherwise authorized by the GM’s Office.”
[2] Referring to Section X. K. Beaches, make the following changes:
Retitle, ‘1. General:’ to read, ‘1. LOWA Beaches:’
Add the following as paragraph 2:
“2. Private Beaches:
a. Lake front property owners are permitted to use mechanical means to clear vegetation from a swimming area adjacent to their property not to exceed 200 square feet.
b. A permit must be obtained from the GM’s Office before installation of lake bottom blanket or weed roller type devices.
c. The application of chemicals in the lake shall be prohibited unless otherwise authorized by the GM’s Office.”
2. New Business
a. Process for ByLaw/Regulation Changes: After considerable discussion it was concluded that the Rules Committee will implement changes as stated in Section I.L. of the Regulations. Rules will advise ECC to resubmit their request for ‘Removal of the Color Chart’ via the BOD.
b. Pet Regulations: Discussions revealed that the regulation concerning control of dogs at beaches needs remedial action, and that the Rules Committee, via their Charter, has the authority to pursue corrective action. The committee also discussed the potential ambiguity and varied locations of pet control [specifically dogs] throughout the regulations. Mr. Wright will compile a listing of these referrals for discussion and resolution during the June meeting.
Comments by Attendees: none
Meeting adjourned at 5:30 PM. Next meeting is Tues JUNE 15, 4 PM at the Holcomb Bldg Conf Rm.
Members Present Members Absent Advisor
Laurie Brown, Chair Andy Siegel Bob Lowe
Boggs Wright, V-Chair Roxanne Kessler
Joe Wright Robert Warfel
Selven Powell, Alt Larry Huntsman
Call to Order – 4:05 PM
Acceptance of prior minutes –The final minutes for May 18, 2010 were accepted as submitted.
1. Old Business
a. Phosphorous in Lawn Fertilizer – The Chair distributed the BOD approved Regulation V.N.1 which prohibits any future use of phosphorus in lawn fertilizer.
b. Pet regulations – The Chair distributed a handout based on Joe Wright’s compilation of existing pet regulations. The ensuing discussions resulted in the following:
1) The revision of regulations concerning control of dogs at beaches was tabled pending the attendance of additional committee members.
2) The addition of VII.D.3, concerning owner control of their pets, to IV.B Animal Control was tabled pending the attendance of additional committee members.
3) The revision of XI.1. to allow dogs at the Equestrian Center subject to the GM’s approval was tabled pending the attendance of additional committee members.
4) The cross referencing of V.E.g. concerning use of dog runs to XVI.K.1 which defines dog runs requires remedial action, and will be resolved consistent with the resolution of b.1) through b.3).
2. New Business [none]
Comments by Attendees: none
Meeting adjourned at 5:05 PM. Next meeting is Tues July 20, 4 PM at the Community Center Craft Rm.
Members Present Members Absent Advisor Visitor
Boggs Wright, V-Chair Laurie Brown, Chair Bob Lowe Bob Shope, BOD Candidate
Roxanne Kessler Joe Wright
Andy Siegel Robert Warfel
Selven Powell, Alt Larry Huntsman
Call to Order – 4:15 PM
Agenda accepted.
Acceptance of prior minutes –The final minutes for June 15, 2010 were accepted as submitted.
1. Old Business
a. Pet regulations –The ensuing discussions resulted in the following:
1) Control of dogs at beaches – To provide continuity between the Beach Signs and the LOW Regulations, the word “sand” will be added to IV.B.1. [i.e., 1. No dogs or other pets shall be permitted to run at large within LOW or be allowed on any public beach sand.]
2) Additional IV.B Animal Control – It was concluded that additional text was not needed.
3) A motion to revise XI.1. to allow dogs at the Equestrian Center subject to the GM’s approval was unanimously accepted to be consistent with the dog obedience classes being held at the Center.
4) A motion to cross reference V.E.g. concerning use of dog runs to XVI.K.1 which defines dog runs was unanimously accepted.
2. New Business
a. Review of Additional BOD Changes to the Committee BYLAW – Comments were drafted and will be forwarded to the BOD by the Committee Chair.
b. Planning Committee Survey – No questions at the Committee level.
Comments by Attendees: none
Meeting adjourned at 5:50 PM. Next mtg is Tues August 17, 4 PM at the Community Center Craft Rm.
Members Present Members Absent Advisor Absent BOD Liaison
Laurie Brown, Chair Larry Huntsman Bob Lowe Dave McKee
Boggs Wright, V-Chair Joe Wright
Roxanne Kessler
Andy Siegel
Bob Warfel
Selven Powell, Alt
Call to Order – 4:05 PM
Agenda accepted.
Acceptance of prior minutes –The final minutes for July 20, 2010 were accepted as submitted.
1. Old Business
Pet regulations –The Committee reviewed the discussions and decisions of the July 20 meeting and a motion was made and passed that the phrase “under positive control” be stricken from the Campground pet rules extending the leash requirement to all areas of LOWA property except the dog park. The specific language of the changes is appended to these minutes and should be considered part of the minutes.
2. New Business
a. There was discussion regarding the role of the BOD liaison and the general matter of how an idea for a rule change could move through the steps toward BOD action. Selven and Boggs agreed to meet and draft a “flow chart” to be shared with the committee.
b. There was discussion of the fact that an ad hoc committee on lakes safety is drafting changes to lake rules. The Lakes Committee and the Rules Committee should review these changes on their way to adoption.
c. Officers for 2010-11 were elected: Laurie Brown, Chair, Boggs Wright Vice Chair, Bob Lowe, Secretary
Comments by Attendees: none
Meeting adjourned at 5:27 PM. Next mtg is Tues October 19, 4 PM at the community Center Craft Rm.
Members Present Members Absent
Laurie Brown –Chair Joe Wright
Boggs Wright -V. Chair
Bob Warfel –Secretary BOD Liaison: Dave McKee
Roxanne Kessler
Andy Siegel LOWA BOD Member: Pat Rowland
Selven Powell
Guests
Dan McFarland
Call to order 4:00PM
Agenda - accepted unanimously
Minutes - Sept 21 2010 accepted unanimously as submitted
COMMENTS by Dave McKee BOD Liaison
1. The BOD has approved a reserve policy. This policy will be incorporated in a “Policy Manual” of which the structure has not been defined. Mr. McKee expects the concept of the manual to be approved on Nov. 17th 2010.
2. Mr. McKee introduced Pat Rowland to discuss the Ad Hoc Committee Boat Regulations revision. Mr. Rowland requested the Rules Committee review and draft resolution by Dec. 4 2010 in order to be placed in the next edition of Lake Currents for public comment and hopefully accepted by Jan 2010 and implemented summer 2011.
Old Business
By Law Section D-Is is scheduled to be on 11-17-10 on BOD agenda for second reading
Pet Regulations will be addressed by the BOD at the next Board retreat
Proposed Resolution to Amend Section IV. B. to be published in Nov 19 issue of currents
There was a lengthy discussion of “dumping unused live bait into lake waters” The Rules Committee has informed the BOD liaison Mr. Mckee that they believe this activity is contrary to the request of LOWA Environmental Consultant. Rules plans no further action.
Proposed Resolution to revise Section X. K., LOWA Regulations to be published in Nov 19 issue of currents
New Business
Bob Warfel was nominated and elected as Secretary
Laurie Brown discussed the progress of the Document Review & Revision Study Group
Section I Regulations Resolution was reviewed and the following changes recommended
H. Damage to LOWA property must be paid for by the members responsible for such damage, to include damage caused by the member's family, guests, registered tenants and the registered tenant's family
L Step I. Change the sentence "A request can come from an individual resident, a group, a committee, or the General Manager. The Board of Directors determines if the request merits a referral to the Rules Committee" to "The Board of Director's determines if the request merits a request to the Rules Committee"
l. Step II. Change the sentence "The Rules Committee then writes the new/amended regulation using appropriate language in congruence with The Articles of Incorporation, Declaration of Restrictions, Bylaws and other LOWA Regulations" to The Rules Committee then drafts the new/amended regulation using appropriate language in congruence with The Articles of Incorporation, Declaration of Restrictions, Bylaws and other LOWA Regulations.
Laurie Brown will prepare the resolution and forward to the Board of Directors for a first reading.
Boat Regulations Resolution: Rules requested an extension of time to review the lengthy document. Rules members will communicate via email and be prepared to give final review and comments at their Dec. 7, 2010 meeting
Meeting adjourned 5:10 PM. Next meeting Dec. 7, 4:00@ Woods Center.
Members Present Members Absent BOD Liaison
Laurie Brown- Chair Joe Wright Dave McKee
Boggs Wright-V/Chair Roxanne Kessler
Bob Warfel- Sec’t
Andy Siegel
Selven Powell
LOWA BOD Members Guests
Pat Rowland Dan McFarland
Bob Shope David Blackstone
Mike Rugless
Call to order 4:17 PM
Agenda Accepted
November Minutes date was corrected from Nov. 22nd to the 16th. Also corrected Section I, Para. H to read; Damage to LOWA property must be paid for by the members responsible for such damage, to and include” damage caused by members' families, guests, registered tenants and their families’ guests.
OLD BUSINESS
The Rules Committee reviewed ‘Section X – Use of the Lakes’ for clarity, enforcement and conflict with other regulations, made recommendations and forwarded those recommendations to the BOD.
Adjournment.
Next Meeting 4:00 pm, Jan. 18th 2011 @ the Community Center Craft Room.
Members Present Members Present Guests Present
Laurie Brown, Chair Boggs Wright, VC Bob Shope
Selven Powell Roxanne Kessler Pat Rowland
Bob Warfel, Secretary Mike Musatow
BOD Liaison Dave McKee
Call to order 4 PM.
Acceptance of minutes for the Nov. meeting; minutes were approved as submitted on Dec. 7 2010.
Old Business:
Mr. Knower’s letter with regard to “Flags” to the committee was responded to by Chair Person Laurie Brown referring Mr. Knower’s to the Board of Directors. No action required by the Rules Committee.
Chairperson Brown reported that Joe Wright had resigned and that a replacement is needed. And that the Rules Committee needs a voting member and some alternates. Mr. Wright suggested that we ask M. Darby to place a notice in Lake Currents to solicit applicants.
New Business
The Committee discussed Bylaw Article VII. INVESTMENT POLICY and agreed it had some concerns that needed to be addressed with the BOD prior to drafting a resolution. Mr. Wright the Vice Chair, agreed to draft a memo stating those concerns and forward to the committee for comment. If approved by the committee the memo will be sent to the BOD.
BOD Liaison Report: Dave McKee stated that he felt that the BOD had given the Rules Committee plenty to do. Chair person Brown ask what happened to resolution that the committee had sent to the BOD on “Dogs”. Mr. McKee asked that the resolution be resent; Chair Person Brown will resend a fresh copy to the BOD.
The Committee reviewed Bylaw Article IX. USE OF THE GOLF COURSE and agreed that the Golf Course Committee did an excellent job on the review and re-writing.
The Rules Committee proceeded to review the regulation revision and suggested changes in grammar/format. Chairperson Brown will forward the proposed revisions to the BOD.
Meeting Adjourned
Next Meeting Feb. 15, 4:00 PM at the Community Center.
Minutes of February 15, 2011
Rules Committee Meeting
Members Present BOD Liaison Guest Present
Laurie Brown, Pres. Dave McKee Bob Shope
Boggs Wright, V. Pres. Pat Rowland
Roxanne Kessler
Bob Warfel, Sect.
Call to order: 4PM.
Acceptance of Jan. 2011 Minutes: Minutes accepted w/o correction.
Liaison Comments: Dave McKee suggested that Rules committee meeting time and place be placed on LOWA website.
Also stated that the Rules Committee should suggest how the new proposed “Policy Manual” be established.
Old Business:
Roxanne Kessler led the attendees through a review of the revised Paragraph X of the LOWA Regulations: USE OF LAKES. Changes were so noted and a corrected copy of the suggested changes will be sent to the BOD by RC President Brown.
Status of Board of Directors to formulate a Proposal and Preamble Regarding the Deletion of Bylaw Article VII, Sections A,B,C,D,E, and F is still under consideration by BOD.
New Business:
Discussion of the Rules Committee role regarding the Book of Resolutions and thr Policy Manual will be deferred to the March 2011 meeting.
Meeting adjourned 5:45 PM.
Next Meeting March 15 2011, 4PM @ the Craft Room - COMMUNITY CENTER.
Members Present BOD Liaison Guest Present
Laurie Brown, Chair Dave McKee Bob Shope
Boggs Wright, V. Chair
Roxanne Kessler
Selven Powell
Bob warfel, Sec’t
Call to order: 4:00 PM.
Minutes of February 2011 accepted W/O correction.
BOD Liaison Report: Dave McKee;
BOD will direct Rules to develop a legal definition and proposed regulation on “Loitering”.
BOD likely will request Rules to develop a proposed regulation on “Parking” (concern is vehicles improperly parked at intersections where school buses load and unload passengers)
Old Business: none.
New Business.
1. Reviewed Bylaw Article VII for composition, clarity and so noted proposed changes.
2. Reviewed Bylaw Article VIII for composition, clarity and grammar and so noted proposed changes.
Chairperson Brown will report recommendations to the BOD.
Meeting adjourned 5:35 PM.
LOWA Rules Committee Meeting Minutes
April 19 2011
Members Present
Laurie Brown, Chair.
Boggs Wright, Vice Chair
Bob Warfel, Secretary
Selven Powell
BOD Liaison Dave McKee
Guests Present
John Anderson
Pat Rowland
Cliff Wilks
Meeting called to order: 4:03 PM.
Minutes of March Meeting 2011 accepted w/o correction.
BOD Liaison Report: Dave McKee
1. April 20 there will be a BOD retreat to discuss;
A. the Boat Operators Safety Test;
B. Status report on General Manager Search.
C. Goals for the remainder of this BOD.
D. Activity of Fire and Rescue.
E. Discussion on who rules on the GM’s compensation.
2. The BOD will meet at 2:00 PM @ the Community Center to discuss;
A. Consideration of amending regulation 15.D Service Charges; second Reading;
B. Consideration of amending 14.B Penalties of Violations; second reading;
C. Consideration of amending Article 8, Investment Policy;
D. Consideration of an injunction to enforce regulations on homeowners who are warned by multiple request to clean up their property, i.e. court action.
New Business
Motion was made to send a resolution to amend Section XLV, Schedule of Penalties for Violations.
Discussion was held on Section VI-D; Parking and Standing at intersections to determine if new regulation is needed to reinforce existing regulation. Motion was made to send a resolution amending VI-D to address standing at intersections.
Discussion was held on the subject of “Loitering” which has been identified as a problem at certain locations in LOW. After some discussion, it was recommended that the subject be postponed to our next meeting when Dennis Flannigan could be present to speak to the subject.
Meeting adjourned at 4:45 PM.
LOWA Rules Committee Meeting Minutes
May 17, 2011
Call to order Laurie Brown called to order the regular meeting of the Rules Committee at 4:10 pm on May 17, 2011 in the craft room of the Lake of the Woods Community Center.
Attendees
The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Roxanne Kessler
Selven Powell
Clifton Wilks
Bob Warfel was absent.
Dave McKee was present in the capacity of LOWA Board of Directors Liaison.
The following persons were present as guests.
John Anderson, Candidate for LOWA Board
Dave Shope, LOWA Board Member
Jack Walker, Candidate for LOWA Board
Ted Wessel, Candidate for LOWA Board
The following persons were present to provide input for the committee’s consideration on the matter of the loitering issue.
Des Flanigan, Chair, Safety and Security Committee
Pierre Payette, Safety and Security Committee Member
Kelly Clark, Security Chief
Approval of minutes from last meeting and acceptance of current meeting agenda.
Laurie Brown asked for, and received, motions to: approve the April 19, 2011 meeting minutes; and, accept the proposed meeting agenda.
The motions were seconded and passed without dissent
Old Business
Des Flanigan offered information for consideration concerning the proposed loitering regulations.
Motion was made by Member Powell to table sending forward a proposed recommendation and new regulation on loitering to allow for further committee discussion and consideration of the information provided at this meeting. Motion was seconded by Member Wilks. After discussion of motion, it was passed without dissent.
Discussion of revision to Section IV A concerning Traffic penalties returned by the Board for comment.
Motion was made by Vice-Chair Wright to send resolution forward with a cover memo of the concern of the committee that the language in red receives legal review. Motion was seconded and passed without dissent.
New business
August Committee Report Chairman Brown asked for volunteers to present this report to the Board and Member Kessler agreed to do so. Chairman Brown is preparing the written report for the Board and for Member Kessler’s use.
Request to amend Bylaws Article V; specifically, Section B: Officers of the Association, 3. Duties of Officers, a. President, to change the second sentence from “He shall serve as Chief Executive of the Association and Chairman of the Board of Directors” to “The President shall serve as Chairman of the Board of Directors and provide supervision of the General Manager. Matters of compensation and employment of the General Manager will be subject to the approval of the Board of Directors.”
After brief initial discussion, motion was made and seconded to forward the above language back to the Board for their action. There was a dissenting vote with explanation which prompted another motion to reconsider the first motion on this matter which was seconded and passed. There was general discussion of this provision.
Motion was made by Vice Chair Wright to send language forward without change. Motion was amended by Member Powell to provide a memo of concern regarding the relationship of this proposed language to the existing language regarding the employment contract. Motion was passed as amended. Member Wilks will compose and email a draft memo to members of the committee for their review.
Review, Discuss and Prepare Resolution to amend Section XI, Use of the Equestrian Center.
After review and discussion a motion was made by Member Boggs, seconded by another Member and passed without dissent to prepare and send a resolution to amend Section XI to the Board. Adjournment
Laurie Brown adjourned the meeting at 5:40 pm on May 17, 2011.
Minutes submitted by: Clifton D. Wilks
LOWA Rules Committee Meeting Minutes
June 21, 2011
Call to order: Laurie Brown called to order the regular meeting of the Rules Committee at 4:05 pm on June 21, 2011 in the teen room of the Lake of the Woods Community Center.
Attendees
The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Selven Powell
Clifton Wilks, Acting Secretary
Andrew Siegel
Roxanne Kessler was absent.
Dave McKee was present in the capacity of LOWA Board of Directors Liaison.
Chairperson Brown noted that Bob Warfel has resigned from the Rules Committee and that Cliff Wilks has volunteered to perform the duties of Secretary until September of 2011.
The following persons were present as guests. Bob Shope, LOWA Board Member
Committee Chair Brown offered comments concerning the voting process under Roberts Rules with respect to motions within the Rule Committee.
Board Liaison McKee offered comments concerning the purpose and role of the Rules Committee under the LOWA.
Approval of minutes from last meeting and acceptance of current meeting agenda.
Laurie Brown asked for, and received, motions to:approve the May 17, 2011 meeting minutes; and, accept the proposed meeting agenda (agenda item noting acceptance of minutes of April 19, 2011 was corrected to mean May 17, 2011).
The motions were seconded and passed without dissent
Old Business
Review, Discuss and Prepare Resolution Prohibiting Loitering, LOWA Common Areas.
After discussion a motion was made by Chair Brown and seconded by Vice Chair Wright, to send a resolution with proposed loitering language to the Board to continue the process of adding a loitering provision to LOWA regulations, along with a memorandum of the committee’s concerns about utilizing such a provision. Motion passed without dissent.
New Business
Review, Discuss and Prepare Resolution Eliminating Regulation X.E.12.f. (All powered watercraft shall keep to the right in coves.)
After brief discussion, motion was made by Vice Chair Wright, and seconded by Cliff Wilks, to prepare and send the necessary resolution to the Board to continue the process for eliminating regulation X.E.12.f.
Motion was made by Cliff Wilks, seconded by Vice Chair Wright, and passed without dissent to cancel the committee’s meeting in July 2011
6. Adjournment: Laurie Brown adjourned the meeting at 5:10 pm on June 21, 2011 pursuant to a motion that was made, seconded and passed without dissent.
Minutes submitted by: Clifton D. Wilks
LOWA Rules Committee Meeting Minutes
August 16, 2011
Call to order Laurie Brown called to order the regular meeting of the Rules Committee at 4:00 pm on August 16, 2011 in the schoolroom of the Lake of the Woods Community Center.
Attendees
The following committee members were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Roxanne Kessler
Andy Siegel
Ted Wessel, Advisor
Selven Powell was absent.
Dave McKee was present in the capacity of LOWA Board of Directors Liaison.
The following persons were present as guests.
Olive Kelly, LOWA Board Member
Bob Shope, LOWA Board Member
Jack Walker, Candidate for LOWA Board
Approval of minutes from last meeting and acceptance of current meeting agenda.
Laurie Brown asked for, and received, motions to: approve the June 21, 2011 meeting minutes; and, accept the proposed meeting agenda.
The motions were seconded and passed without dissent
Comments from the Chair
Cliff Wilks has resigned from the Rules Committee
Ted Wessel will be new advisor
Committee reconstitutes September meeting
Old Business: None
New Business
Discussion of Committee Elections and Reconstitution
Reviewed & discussed resolution to remove Fitness Center regulations from Section XII, Use of Pools, create an independent Section XIII, titled Use of the Fitness Center and renumbering subsequent sections. Mbrs Wright & Kessler will draft recommended changes and forward to committee mbrs for review by 8/30.
Reviewed & discussed resolution to amend Article V. Section B. Officers of the Association. Mbr Siegel will draft recommended changes to 2.f. and forward to committee mbrs for review by 8/30.
Guest Comments
Adjournment: Laurie Brown, Chair, adjourned the meeting at 6:00 pm. Next meeting September 20, 2011, Teen Center, Community Center.
LOWA Rules Committee Meeting Minutes
September 20, 2011
Call to order Laurie Brown called to order the regular meeting of the Rules Committee at 4:05 pm on September 20, 2011 in the teen room of the Lake of the Woods Community Center.
Attendees
The following committee persons were present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Selven Powell
Roxanne Kessler
Andrew Siegel
Ted Wessel -advisor
Dave McKee was present in the capacity of LOWA Board of Directors Liaison.
Olive Kelly- BOD
Bob Shope-BOD
Committee Chair Brown noted the need for two additional committee members as well as alternates.
Approval of minutes from last meeting and acceptance of current meeting agenda
Election of Officers
Laurie Brown was elected Chair and Boggs Wright Vice-chair. We still need a permanent secretary, but agreed to take minutes in turn.
Old Business
The committee reviewed, edited, and approved fitness center regulations to be sent forward to the BOD for public response and BOD action.
The committee deferred action on Article V (Duties of Officers) to the October 18, 2011 Rules Committee meeting.
The committee adjourned at 5:40 pm.
LOWA Rules Committee Meeting Minutes
October 18, 2011
Call to Order: Committee Chair, Laurie Brown, called the meeting to order at 4:00 p.m. The meeting was held in the Community Center.
Attendees
Committee Members in attendance: Laurie Brown, Chairperson, Selven Powell, and Andrew Siegel
Absent: Roxanne Kessler, Boggs Wright
Olive Kelly- BOD Liaison
Guests: Bob Shope-BOD, Julie Wilson-Chair, Lakes Committee
Approval of Agenda
Motion Powell, approved unanimously
Approval of September 20 Minutes
Motion Siegel, Approved unanimously
Comments from the Chair
Introduction of New BOD Liaison, Olive Kelly
Resignation of Advisor Wessel
Ms Wilson's discussion of reasons for proposed changes to Section X
Ongoing need for members/alternates
Old Business:
Bylaws Article V
Following review and discussion of Bylaws Article V, a motion was made by Powell to draft a proposed resolution pending agreed upon changes, and forward to the board for their approval
Use of Property-Individually Owned and LOWA Owned Property
Following review and discussion of Regulations Section V, a motion was made by Siegel to draft a proposed resolution and forward to the board for their approval
New Business:
Julie Wilson, Chair of the Lakes Committee gave a brief overview of the reasons for the committee's proposed request for changes to Regulation X, Use of the Lake. section L. Canoe and Kayak Rack Space Rentals
Following review and discussion of Regulations X, Section L a motion was made by Brown to draft a proposed resolution with changes drafted by Wilson and to the board for their approval
Prior to adjourning Brown expressed concern about the meeting location at the CC facility. The space is far too cramped to accommodate visitors and the noise is intolerable. She suggested there might be better space and conditions at the Holcomb building to hold Rules committee meetings. She will send out a form to Rules committee members to indicate if a change in time and or location is acceptable.
The Rules Committee Meeting was adjourned at 5:20 P.M.
Respectfully submitted by: Selven Powell
LOWA Rules Committee Meeting Minutes
November 15, 2011
Call to Order: Committee Chair, Laurie Brown, called the meeting to order at 4:00 p.m. The meeting was held in the Holcomb Bldg CR.
Attendees
Committee Members in attendance
Laurie Brown-Chair
Boggs Wright- Vice Chair
Selven Powell
Andrew Siegel
Olive Kelly- BOD Liaison
Absent: Roxanne Kessler, Suzie Takacs
Guests: Bob Shope-BOD
Approval of Agenda Motion Wright, approved unanimously
Approval of Oct 18 Minutes Motion Siegel, Approved unanimously
Comments from the Chair
New Mbr Suzie Takacs
Problems with Section XIV
Ongoing need for members/alternates
Old Business: None
New Business:
Reviewed and prepared a resolution to amend Regulation VIII.F: Use of Clubhouse Point
December meeting will be as planned. January meeting canceled, majority of members out of town.
The Rules Committee Meeting was adjourned at 5:40 P.M.
No meeting held in December 2011 or January 2012. (added per Laurie Brown)
Respectfully submitted by Laurie Brown
LOWA Rules Committee Meeting Minutes
February 21, 2012
Call to Order: Committee Chair, Laurie Brown, called the meeting to order at 4 p.m. The meeting was held in the Holcomb Bldg CR.
Attendees
Committee Members in attendance:
Laurie Brown-Chair
Boggs Wright- Vice Chair
Andrew Siegel
Suzie Takacs
Betty Tabor
Olive Kelly- BOD Liaison
Absent
Roxanne Kessler
Selven Powell
Guests
Bob Shope-BOD
Phil Rodenberg-GM
Approval of Agenda Motion Wright, approved unanimously
Approval of Nov 15 Minutes Motion Siegel, Approved unanimously
Comments from the Chair
New Member Betty Tabor
New format for communicating revisions of draft regulations
Old Business: None
New Business
Motion to move resolution to amend Regulation XIII Tennis Court Use to March meeting to allow for clarification
The Rules Committee Meeting was adjourned at 5:10 P.M.
Respectfully submitted by Boggs Wright
LOWA Rules Committee Meeting Minutes
March 20, 2012
The Meeting was called to order at 4:00 p.m. by Committee Chair, Laurie Brown. The Meeting was held in the Holcomb Bldg. Conference Room.
Committee Members in Attendance:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Suzie Takacs
Betty Tabor
Roxanne Kessler
Andrew Siegel
Olive Kelly, BOD Liaison
Member Absent
Selven Powell
Guests
Bob Shope, BOD
Rob Martin, Ass’t GM
Approval of Agenda: Motion by Tabor to approve agenda, Approved Unanimously
Approval of February 21 Minutes: Motion Takacs to approve Minutes, Approved Unanimously.
Comments from Chair
Chairman Brown indicated that Tennis Committee Chair indicated that the committee was comfortable with the decisions of the Rules Committee.
Old Business: Review of Tennis Rules. Motion by Wright, Seconded by Siegel to accept Tennis Rules as corrected
New Business: Review of Pool Rules. Motion by Siegel, Seconded by Wright to accept changes to Pool Rules pending final review by Chairman Brown.
Motion to Adjourn Takacs
Respectfully submitted, Suzie Takacs
LOWA Rules Committee Meeting Minutes
April 17, 2012
The meeting was called to order at 4:00 PM by Committee Chair, Laurie Brown.
The meeting was held in the Holcomb Building Conference Room.
Committee Members Present:
Laurie Brown, Chair
Boggs Wright, Vice Chair
Roxanne Kessler
Stephen Powell
Betty Tabor
Suzie Takacs
Olive Kelly, BOD Liaison
Committee Member Absent: Andrew Siegel
Guests: David McKee and Bob Shope
Approval of Agenda: Motion by Takacs to approve Agenda, Approved Unanimously
Approval of March 20 Minutes: Motion by Tabor to approve Minutes, Approved Unanimously
Comments from Chair
Committee Chair announced that the Rules Committee presentation will be made to the LOW Board members in August .Please forward ideas for what to include in the presentation to committee members.
Old Business: None
New Business
Committee discussion on tenure of committee members resulted in the item of tenure to be an agenda item for the May meeting. Members were asked to review
Review and discussion of the resolution to amend Rule VI.J: Use of LOW Roads and Parking Lots, Regarding Authorized Parking at Mail Stations. Following considerable discussion, comments, questions, the committee agreed to return Rule VI.J to the BOD with the recommendation to maintain the original text of the rule, adding the suggestion that the LOWA Management team survey the Mail Stations that would be appropriate for evening parking hours, placing proper signage for limited parking spaces within limited specific evening hours. The committee requests additional clarity from the BOD on the intent of this rule.
Motion to Adjourn at 5:40 PM, Boggs Wright
Respectfully submitted, Betty Tabor
LOWA Rules Committee Meeting Minutes
September 18, 2012
I. Meeting Called to order: The Rules Committee meeting was called to order by Vice Chairman Boggs Wright at 4:20 P.M. in the Conference Room of the Holcomb Building.
II. Attendees:
Members in attendance were, Boggs Wright, Suzie Takacs, Betty Tabor, Andy Siegel, Roxanne Kessler, Selven Powell, Cliff Wilks, Olive Kelly, LOWA BOD Rep.
III. Approval of minutes from the previous meeting:
The agenda for the current meeting was approved.
The minutes from the August 21, 2012 committee meeting were accepted and approved.
IV. Old Business:
Vice Chairperson, Boggs, reminded members of the Rules Committee of action needed to be taken regarding Committee Tenure (Article V. Section D of LOWA Bylaws). He suggested, however, this matter be delayed until the committee’s next meeting after new committee officers were elected. The committee agreed.
Olive Kelly will seek to get further clarification from LOWA board regarding their view on the issue of Committee tenure and term of office in preparation for our next meeting.
V. New Business:
Election of Committee Officers:
Vice Chairperson Boggs Wright declined his name being placed in nomination for Chairperson of the Rules Committee.
The new officers elected for the coming year:
Chairperson: Cliff Wilks
Vice Chairperson: Suzie Takacs
Secretary: Selven Powell
Cliff Wilks, the new Rules Committee chairperson, will check with Larry Huntsman and Bob Lowe to see if they are interested in continuing in their role as members on the Rules Committee.
The question of the Rules Committee’s meeting time was briefly discussed to see if there was a more preferred time to meet. No change in meeting time was made at this time.
VI. Meeting Adjourned: The Rules Committee meeting was adjourned at 4:53 P.M.
LOWA Rules Committee Meeting Minutes
October 16. 2012
I Meeting called to order:
The Rules Committee meeting held in the conference room of the Holcomb building was called to order at 4:04 P.M. by Chairperson, Cliff Wilks.
II Attendees:
Members in attendance were, Boggs Wright, Suzie Takacs, Betty Tabor, Selven Powell, Cliff Wilks, and Olive Kelly- LOWA Board Representative.
Julie Wilson from the Lakes Committee and Mary Nolan LOWA, resident were our guests.
III Approval of the minutes and meeting agenda
Minutes from the September 18, 2012 meeting were approved as was the agenda for the present meeting.
IV Old Business:
After a brief discussion of a possible change of meeting time and date, it was concluded that the meeting time, day, and location will remain as it has been.
Olive Kelly questioned the validity of the Rules Committee members vote placing Cliff Wilks as chairperson of the Rules Committee. The committee members voted again, officially and unanimously, for have Cliff Wilks to serve as Chairperson of the Rules Committee.
Olive Kelly provided feedback on her follow-up with the LOWA Board regarding the Tenure Process language. She stated the board will review the language on tenure in their meeting on 10/17/12.
New Business:
(Proposed Amendment- Service Animals)
Following a review of the proposed amendment on Service Dogs, presented by the BOD, the Rules Committee Members approved the amendment. A motion by Boggs Wright seconded by Selven Powell recommended the Rules Committee forward to the board a resolution for the proposed rules on Service Dogs. The motion was approved.
The Rules Committee also agreed to forward a memo to the LOWA Board suggesting that they may wish to determine whether regulations covering other amenities in the Lake, such as the Golf Course or the Pool area, need some language pertaining to service animals.
(Proposed Amendment- Paddle Boards)
Guest Julie Wilson from the Lakes Committee added clarity to this proposal after a brief discussion by the Rules Committee. A motion for acceptance of the proposal was made by Betty Tabor and Seconded by Boggs Wright. It was approved
Chairperson Wilks will draft language for this document and send it to members of the Rules Committee for feedback.
(Proposed Amendment –Towlines)
Guest Julie Wilson addressed the Rules Committee regarding the safety issue associated with this proposed change. The Rules Committed approved the changes following a motion by Boggs Wright and seconded by Betty Tabor.
Meeting Adjourned: Meeting was adjourned at 4:50 P.M.
Respectfully Submitted by, Selven Powell, RC Secretary
LOWA Rules Committee Meeting Minutes
November 20, 2012
I Meeting called to order:
The Rules Committee meeting held in the conference room of the Holcomb building was called to order at 4:00 P.M. by Chairperson, Cliff Wilks.
II Attendees:
Members Present were Boggs Wright, Suzie Takacs, Betty Tabor, Andy Siegel, Cliff Wilks, and Olive Kelly- LOWA Board Liaison. Member Powell was absent.
Guests present were Diane Blackwell, Bob Shope, LOW Board President, and Phil Rotenberg, General Manager.
III Approval of the minutes and meeting agenda
Motion was made, seconded and approved unanimously to accept the Minutes from the October 16, 2012. Motion was made, seconded, and approved unanimously to accept the proposed agenda for the present meeting.
IV Old Business: None
V. New Business:
A. New Language proposed for Section IV.B.1 is an additional sentence which reads as follows:
All animals must be kept leashed and under the handlers immediate control when on the Common Areas or other Lots.
Motion was made by Betty Tabor to send this language as is to the Board for publication. Motion was seconded and passed by a 4 to 1 vote.
B. New Language proposed to replace the current Section IV.B.9 reads as follows:
No pet may be kept within the Association which causes a nuisance, results in any annoyance, or is obnoxious to the members of the Association or other residents in the vicinity or is in violation of the rules and regulations regarding pets. Each Owner keeping pets on his or her Lot must comply with all requirements of law applicable to such animal, including without limitation, vaccination and registration of animals, as well as Orange County laws regarding dangerous and vicious dogs.
Motion was made by Boggs Wright to send this language as is to the Board for publication. Motion was seconded and passed unanimously.
C. New language proposed for Section IV.B.10 reads as follows:
No Owner may keep or maintain on any Lot a “Dangerous Dog” or “Vicious Dog” as defined in the Code of Virginia or Orange County Code, as both may be amended from time to time. If a dog is classified as “dangerous” or “vicious” by Orange County or other governmental authority, such dog must be removed from the property within thirty (30) days of such classification, or such shorter period of time as the Legal and Compliance Committee or the Board of Directors may determine. Each Owner shall be absolutely liable to each and all other Owners, their families, guests, permittees and invitees, and to the Association, for any and all damage to person or property caused by any such pet brought upon or kept on the Properties by such Owner or by his family, guests, permittees, or invitees.
Motion was made by Clifton Wilks to send this language as is to the Board for publication. Motion was seconded and passed unanimously.
D. Discussion of the need to draft a rule allowing tenants the right and/or privilege to address the Board during questions period.
Motion was made by Clifton Wilks to not draft such a proposed rule. Motion was seconded and passed unanimously.
E. Amended language (in italics below) was proposed for Section IV.B.11, which reads as follows:
A person with a disability shall have the right to be accompanied within the Association by a dog trained and in service as a service animal. A service dog shall not be considered a pet.
Motion was made by Clifton Wilks to approve the proposed amended language “…within the Association…” Motion was seconded and passed unanimously.
The next meeting date for the committee will be December 18, 2012.
VI. Meeting Adjourned:
Motion was made by several members to adjourn meeting. Motion was seconded and passed unanimously. Meeting was adjourned at 5:20 P.M.
Respectfully Submitted by, Clifton D. Wilks, Chairperson
Meeting Called to Order
The Rules Committee meeting held in the conference room of the Holcomb Building was called to order by Chairperson Clifton D. Wilks at 4:05 P.M. Members present were: Clifton Wilks, Betty Tabor, Olive Kelly-BOD Liaison, Andrew Siegel, Selven Powell, and Mary Nolan (New Member-Pending Board Approval). Absent: Boggs Wright and Suzie Takacs.
Approval of Agenda and Minutes of Previous Meeting
The agenda for the December 18 meeting was unanimously approved. A motion to amend the agenda was proposed by Clifton Wilks, deferring item “B” under New Business for the current meeting until the February meeting. The motion was unanimously approved.
Old Business:
Chairperson Wilks reported having made contact with Mr. Lowe regarding his status as advisor to the Rules Committee. Mr. Huntsman is no longer being reported as a member of the committee and Mr. Lowe’s role as advisor will continue in January, 2013. Mr. Lowe advised that he would begin attending meetings on a regular basis.
There was discussion on the possibility of having to review, again, the regulation on Paddle Boarding. This review will depend on how the LOWA Board responds to the protest against the new regulation presented by a member the community.
New Business:
There was a general discussion by Rules committee members on three areas: The tenure of Advisors serving on committees, Property care, in general and specifically discussing raking leaves into ditches.
Adjournment:
The Rules Committee Meeting was adjourned at 4:45 P.M. Everyone was wished a Merry Christmas or however they celebrate this time of year. In addition Chairman Wilks advised that he would give notice for the January meeting which would normally be scheduled for January 15.
I. Meeting Called to Order
The Rules Committee meeting held in the conference room of the Holcomb Building was called to order by Chairperson Clifton D. Wilks at 4:08 P.M. Members present were: Clifton Wilks, Betty Tabor, Suzie Takacs, Andrew Siegel, Mary Nolan, and Bob Lowe (Advisor). Olive Kelly, Board of Directors Liaison was also present. Boggs Wright and Selven Powell were absent.
II. Approval of Agenda and Minutes of Previous Meeting
The agenda for the January 15, 2013 meeting was unanimously approved. The minutes of the December meeting were also approved unanimously.
III. Old Business:
The Chairperson inquired about the meeting minutes for the June, July, and August 2012 and member Betty Tabor provided copies.
IV. New Business:
a. Betty Tabor motioned, which was seconded, that the Committee send the proposed changes to Bylaws, Sections V.A.7, (Executive Sessions) to the Board for publication. Committee members voted unanimously in favor of the motion.
b. Suzie Takacs motioned, which was seconded, that the Committee recommend to the Board that the proposed change of the word “Association” to “Organization” would not be consistent with the current use of the word “Association” throughout the Bylaws and other rules and regulations of the Association. Committee members voted unanimously in favor of the motion.
c. Suzie Takacs motioned, which was seconded, that the Committee send the proposed changes to Bylaws, Sections V.D.2.a and 2.d (Committee Composition & Tenure) to the Board for Publication. Committee members voted unanimously in favor of the motion.
d. Betty Tabor motioned, which was seconded, that the Committee voted send the proposed changes to Bylaws, Section V.D.2.g.2. (LOWA Counsel & Government Representatives) to the Board for publication. Committee members voted unanimously in favor of the motion.
e. Clifton Wilks motioned, which was seconded, that the Committee send a recommendation to the Board for legal guidance on the matter of the proposed changes to Bylaws, Section V.C.1.c, (General Manager’s Use of Fitness Center); Rules & Regulations, Section XIII.A.1. (Employee use of Fitness Center); and proposed changes allowing LOWA employees access to the Golf Course, Clubhouse, and Fareways. Committee members voted unanimously in favor of the motion.
V. Adjournment:
The Rules Committee Meeting was adjourned at 4:55 P.M. In addition Chairman Wilks advised that the next meeting would be February 19, 2013
Lake of the Woods Rules Committee Meeting Minutes
April 16. 2013
I. Meeting Called to Order
The Rules Committee meeting held in the conference room of the Holcomb Building was called to order by Chairperson Clifton D. Wilks at 3:59 P.M. Members present were: Clifton Wilks, Betty Tabor, Andrew Siegel, Mary R. Nolan, Boggs Wright, Suzie Takacs, Olive Kelly, Board of Directors Liaison, Selven Powell. Absent was Bob Lowe (Advisor).
II Approval of the meeting Agenda and Minutes from the previous meeting was unanimous. The
Agenda for the April 16, 2013 meeting was unanimously approved as were the Minutes of the January 15, 2013 meeting.
III Old Business: None
IV BOD representative Olive Kelly filled the committee members in on areas of concern the LOWA Board were discussing for future action.
V Rules Committee Members serving on Other Committees Report: Boggs Wright reported on the Storm Water group study of the Lake and the impact that drain-off water into the lake has on the LOW Community.
VI Chairperson Clifton shared that starting on May 21, 2013 the Rules Committee meetings will be held at the Lower Level of the Clubhouse same starting time.
VII Old Business to discuss-None
VIII New Business: A Review of Rules and Regulations, Section II, Entrance Procedures. Following discussion by members of the Rules Committee of sections II-4, II-5, and II-6, it was agreed that new wording is needed for further clarification of the procedure. Suzie Takacs agreed to write new language for sections II-4, II-5 and further discussion will continue at the May meeting. The only change in section II-6 was to eliminate the word (Deposit) and added (Leave) as it related to business cards placed with security. Suzie also agreed to review Sections V, B. 4 & 6. 1 on the issue of truck sizes allowed to park on property, signage, etc.
Solicitation-IV-D:
Boggs Wright had completed an extensive investigation into Solicitation and felt this procedure needed to be discussed by the Rules committee in order to understand the full impact and implication on LOW residents. Chairperson Clifton asked Boggs to write up his thoughts and be prepared to discuss them in our next meeting. (May 21)
Section V- Recreational Vehicles and Trucks: There are new conditions and old procedures which need to be addressed and new wording is required. Chairperson Clifton agreed to write up language for this area and be prepared to discuss it in our next meeting scheduled for May 21, 2013 at the Lower Level of the Clubhouse.
IX Comments: Chairperson Clifton stated he will be away for several weeks in June but would be in touch with Rules Committee Members regarding work yet to be completed. Vice Chairperson, Suzie Takacs, will be available for any Rules Committee questions or action needed in his absence.
X. Adjournment:
Motion to adjourn by Betty and seconded by Boggs Wright. Rules Committee meeting adjourned at 5:23 P.M.
Lake of the Woods Rules Committee Minutes
June 18, 2013
The Rules Committee meeting held at the Community Center was called to order by Vice Chairperson, Suzie Takacs at 4:05 P.M.
Present at the meeting was Suzie Takacs, Andrew Siegel, Boggs Wright, Selven Powell, Olive Kelly-LOWA board representative. Absent were: Bob Lowe, Mary Nolan, Betty Tabor, and Clifton Wilks. Guests were Julie Wilson and Jack Spadaro, Chairperson and Vice Chairpersons of the Lake Committee.
The agenda for the meeting was approved unanimously as was the Minutes from the April meeting. No official business was conducted at the Rules Committee May meeting for lack of a quorum.
There were no comments or reports from Olive Kelly; LOWA board representative, or the Rules committee Vice Chairperson. Jack Spadaro shared with members of the Rules committee that vehicles illegally parked in LOW was now being towed away.
Old Business:
A. The revision of Section IV, B2 Regulation Entrance Procedures was tabled for further review.
B. The proposed revision of Section IV D5, Individual Behavior, Solicitation, was approved unanimously.
New Business:
A. Jack Spadaro and Julie Wilson from the Lake Committee reported on their committee’s proposal to revise Regulation X: Use of the Lake and the regulation of the various type vehicles using the lake. After a brief discussion and questions from members of the Rules Committee a Motion was offered by Boggs Wright, and seconded by Andy Siegel to approve the revision. The motion was passed unanimously.
Driver License Issue, Section XIV LOWA Regulations-Flagrant Violations: Jack and Julie also presented to the Rules Committee their committee’s findings following their review of the above issue. The Lake Committee proposal, which is designed to update and address issues of concern with the regulation was discussed and reviewed by Rules committee members. It was recommended that the auto registration form be added to the documents that must be presented to the security officer upon request; this auto registration language having been added, Boggs Wright made a motion, seconded by Andrew Siegel, that the proposal on Flagrant Violation regulations be approved, it was passed unanimously.
The Rules Committee meeting was adjourned at 5:15 P.M.
Lake of the Woods Rules Committee Meeting Minutes
July 16, 2013
I. Call to Order
Meeting was called to order at 4:00 PM by Cliff Wilks. Committee members present were Clifton Wilks, Suzie Takacs, Betty Tabor, Boggs Wright, Andrew Siegel, and Mary Nolan. Board Liaison Olive Kelly was present. Jack Spadaro, recently voted as an alternate for the Rules Committee was also present. Selven Powell was absent.
II. Approval of Meeting Agenda
Meeting agenda was approved by unanimous vote.
III. Approval of June 2013 Meeting Minutes
June 2013 meeting minutes were approved by unanimous vote.
IV. Comments from Board Liaison
Olive commented on the Board’s upcoming discussions on Truck policies.
V. Reports from Committee Members Serving on Other Committees
Jack commented on discussions by the Lakes and Legal and Compliance Committees pertaining to certain rules and regulations.
VI. Comments from Chairperson
The Chairperson discussed recent interest by an owner/member in serving on the Rules Committee.
VII. Old Business
a. Review of Proposal for Revisions of Section V, B.4 & C.1 on the issue of truck sizes allowed to park on property, signage, etc.
Boggs motioned and Suzie seconded that this measure be tabled pending the outcome of the ECC committees work and the Boards disposition of the same on this matter. The motion was passed unanimously.
VIII. New Business a. None.
IX. Comments by Audience Members No audience members
X. Adjournment The meeting was adjourned by unanimous consent at 4:45 PM.
Lake of the Woods Rules Committee Minutes
August 20, 2013
l. Call to Order
The Rules Committee meeting held at the Community Center was called to order by Chairman Clifton Wilks at 3:59 P.M.
Committee members present were: Mary Nolan, Board Liaison Olive Kelly, Selven Powell, Jack Spadaro, Betty Tabor, Suzie Takacs, Clifton Wilks, Boggs Wright, LOWA Board member Mike Rugless, and guests D.W. Flanigan and C. Vican. Absent was Andrew Siegal.
ll. Approval of Meeting Agenda:
The meeting agenda was approved unanimously.
lll. Approval of July 16, 2013 Meeting Minutes:
The minutes from the July 16, 2013 meeting were approved by a unanimous vote.
lV. Comments from Board Liaison: None
V. Report from Committee Members Serving on other Committees:
Boggs Wright gave a brief update on a recent meeting he attended of the Clubhouse Committee.
Vl. Comments from the Chairperson:
Chairperson Wilks shared his idea of placing information specifically related to the Rules Committee work on the LOWA website where Rules Committee members could access it. His thought was to expedite means of communication and establish a central source where members of the committee could retrieve important information when needed. He invited input from members of the Rules Committee and guests.
Members of the committee had concerns about setting a precedent and of those association members who would misunderstand his intentions in view of the Sunshine Law. After a lengthy discussion the idea was tabled.
Chairman Wilks prior to the close of the meeting expressed his thanks and appreciation to Boggs Wright and Andrew Siegal who were attending their last meeting of their term on the committee. Andrew Siegal was absent, however, the chairman praised he and Boggs for their outstanding contribution to the committee and LOW Community during their years of service.
Vll. Old Business: None
Vlll. New Business:
The current LOWA regulation related to Rules for Disorderly Conduct was discussed extensively. Questions of what constituted disorderly conduct and the need for this rule were raised. Each member of the Rules Committee had a chance to voice their thoughts on the issue as did the guests. More questions were raised than solutions reached.
Chairman Wilks made a motion, which was seconded by all members and passed, that he would bring together a sub- committee or working group to include himself, Jack Spadaro and selected members from other LOW committees and security, to further discuss the issue of disorderly conduct and how widespread it is, especially, as it relates to youth.
lX. Comments from the Audience Members:
D.W. Flanigan and C. Vican shared their thoughts to what had been discussed regarding Disorderly Conduct. They concurred that the action planned for continued discussion was prudent.
X. Adjournment: The meeting was adjourned by a unanimous vote at 5:00 P.M.
LAKE OF THE WOODS RULES COMMITTEE MEETING MINUTES
September 2013
I. Call to Order
The Rules Committee meeting held at the Community Center on September 17, 2013 was called to order by Chairman Clifton Wilks at 4:00 P.M.
Committee members present were Clifton Wilks, Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor and Suzie Takacs, also present were LOWA Board liaison Olive Kelly. Julie Wilson, Chair of the Lakes Committee was present as a guest.
II. Approval of Meeting Agenda:
The meeting agenda was approved unanimously.
III. Approval of August 20, 2013 Meeting Minutes
The minutes from the August 20, 2013 meeting were approved by a unanimous vote.
IV Comment from Board Liaison: The Board Liaison had no comments.
V. Old Business
Chair Wilks reported that Pierre Payette was the liaison from the Safety and Security Committee for the subgroup of the Rules Committee to study the matter of a proposed rule for disorderly conduct. Chair Wilks reported that he would be attending the Legal and Compliance Committee meeting to find out who would be their liaison to the subgroup.
VI. New Business
A. The following nominations for Committee office for administrative year 2013-2014 were approved by a unanimous vote:
Chair: Clifton Wilks; Vice Chair: Jack Spadaro; Secretary: Mary Nolan.
There were no other nominations for any office.
B. There was discussion as to how our Committee would process the Lakes revisions returned to our Committee by the Board of Directors. After discussion there was a motion made, seconded, and approved by that we would accept as a starting point the revisions forwarded to Chair Wilks from Mike Rugless. Those revisions would be further revised for formatting and other appropriate changes for review by both the Lakes Committee and Board of Examiners. After receiving input from those committees, we would make any changes believed appropriate and vote on a suitable recommendation to the Board of Directors at or before the February 2014 meeting. The motion was seconded and passed by a vote of four to one.
C. There was a general discussion as to how our Committee would process the solicitation proposal returned from the Board. A motion was made to forward our proposed revisions to the Board attorney through the General Manager to determine the legality of the previous proposed revisions. Motion made, seconded, and agreed to by a unanimous vote.
VI. ADJOURNMENT The meeting was adjourned by a unanimous vote at 4:55 p.m.
I. Call to Order
The Rules Committee meeting, held at the Community Center on October 15, 2013, was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor, and Clifton Wilks; Board of Directors (BOD) liaison to the Committee, Olive Kelly; and guest C. Vican. Absent was committee member Suzie Takacs.
II. Approval of Proposed Agenda
A. A meeting agenda was approved unanimously.
III. Approval of Proposed Minutes from September 17, 2013 Minutes
A. The minutes from the September 17, 2013 meeting were approved unanimously.
IV. Report of Chairperson
Chairman Wilks reported on the following:
A. Status of the BOD’s submissions to the Committee regarding rules for use of the Lake,
B. Intent to meet with LOWA Security Chief and General Manager Phil Rodenberg to discuss handling of disorderly conduct rules infractions.
C. Recommendations on solicitation policies to be sent to Mr. Rodenberg, with the intent that he will consult the LOWA attorney.
V. Comments by BOD Liaison
A. BOD Liaison Kelly commented on her role as liaison. She also noted that the Committee Chair’s report to the BOD may be submitted in writing or verbally.
VI. General Discussion:
A. General discussion among all and initiated by selected Committee members included ways to conduct internal communication among members; streamlining and consolidating rules for use of the Lake; methods for dealing with some boat owners’ failure to obtain LOWA decals; and a reminder that all rules sent from the BOD should be thoroughly and carefully read.
VII. Next Meeting Date
Chairman Wilks announced that the next meeting would take place on November 19, 2013.
VIII. Adjournment
The Rules Committee meeting was adjourned at 5:00 pm by Chairman Wilks.
RULES COMMITTEE MEETING MINUTES
November 2013
I. Call to Order
Meeting was called to order at 4:00 PM on November 18, 2013* in the craft room at the LOW Community Center. Committee members present were Clifton Wilks, Jack Spadaro, Suzie Takacs, and Betty Tabor. Olive Kelly, BOD Liaison was present also. Committee members Mary Nolan and Selven Powell were absent. Guests present were Christine Vican and Dan McFarlane.
II. Approval of Meeting Agenda The meeting agenda was approved unanimously.
III. Approval of October 15, 2013 Meeting Minutes The October 15, 2013 minutes were approved unanimously.
IV. Comments from Olive Kelly, Board Liaison
Olive reports that the Rules Committee may be receiving some requested changes to the Bylaws concerning elections from the BOD at the next meeting (November 19, 2013).
V. Comments from Chair
The Chair asked that documents that were works in progress within the Rules Committee not be shared verbatim or by copy to other committees as such documents could be misconstrued to be the position of the Rules Committee. Once proposed revisions were scheduled for review and a vote by the Rules Committee at a meeting such documents could be shared.
VI. Old Business
A. Status of Lakes Proposals
Copies of conceptual drafts of revisions had been electronically circulated to Committee Members for review and for a determination as to whether the direction and content of the possible revisions was consistent with past discussions. The members agreed that they were consistent, although one member pointed out a drafting error, which will be corrected. Once given a final review, the conceptual revisions will be sent to the Lakes Committee and the Board of Examiners for their review and input back to the Rules Committee.
B. Status of Disorderly Conduct Rule
The Chair discussed the conceptual revisions of the conduct rules with the Security Chief who agreed with the conceptual revisions. As present the General Manager was reviewing the revisions and offering comment.
C. Status of Solicitation Proposals
Solicitation proposals have not yet been submitted to the General Manager to ask about the legality of the Rules Committee proposals previously submitted but a memorandum would be sent before the next meeting of the Rules Committee.
VI. New Business
A. Board Referral of a Proposed Rule banning Kite Tubing (See General Managers Memo for VI.4.A).
The members voted unanimously to incorporate the revisions into the current Lakes revisions.
B. Board Referral of Proposed Rules concerning the Dry Sail Parking Lot (see General Managers Memo for VI.4.B).
See the disposition in VI.A above.
C. Board Referral of a Proposed Change to Rules banning gasoline powered craft from Keaton’s Lake (see General Managers Memo forVI.4.C).
See the disposition in VI.A above.
VII. Comments from Audience
Christine Vican questioned whether previous proposed revisions that had been forwarded to the Board in 2010 had actually been voted on and/or implemented. Olive Kelly suggested some places that could be looked at online and within the Bylaws and/or Regulations that might answer the question. Dan McFarland commented that the Board of Examiners had not received any Lakes revisions. The Chair stated that the process at this point was to share conceptual revisions with the Board of Examiners and the Lakes Committee simultaneously for their review and input. Once such input has been received by the Rules Committee and appropriate changes made, such revisions will be scheduled for a vote by the Rules Committee to send them to the Board.
VIII. Next Meeting Date – December 17, 2013
VIII. Adjournment
The meeting was adjourned at or around 4:45 PM.
*This is a onetime change of the meeting day to facilitate scheduling conflicts.
Rules Committee Minutes
December 2013
I. Call to Order
The Rules Committee meeting, held at the Community Center on December 17, 2013, was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor, Suzie Takacs, Clifton Wilks; and Board of Directors (BOD) liaison to the Committee, Olive Kelly.
II. Approval of Proposed Agenda
A. The meeting agenda was approved unanimously.
III. Approval of Minutes from November 19, 2013 meeting.
A. The minutes from the November 19, 2013 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly had no comments.
V. Comments from Chair
A. Chairman Wilks thanked committee member Spadaro for his work on the Lakes Rules proposals.
VI. Old Business
A. Status of Lakes Proposals: Chairman Wilks attended the Lakes Committee meeting and understood that the Board of Examiners had sent their opinions to the Lakes Committee. That committee is examining their opinions and the proposals from the Rules Committee.
B. Memo to LOW General Manager regarding Solicitation Proposals: The Rules Committee inquiries have been sent to the LOWA attorney through the General Manager.
C. Proposal for Elections Process Revisions: A motion was made, seconded, and approved to send a resolution to the Board of Directors for publication of revisions to the Elections provisions of the Bylaws. The proposed revisions include changes to the voting process, when the voting process would end and the voting margin that would prompt a recount.
D. Proposal for Rules of Conduct Revisions: A motion was made, seconded, and approved to send a resolution to the Board of Directors for publication of proposed changes to the several sections of the Rules & Regulations regarding behavior, which consisted mainly of consolidating current language and modifying a proposed revision suggested by the Legal and Compliance Committee..
VII. New Business
A. Proposal for Trucks Rules Revisions: A motion was made, seconded, and approved to send a resolution to the Board of Directors for publication of proposed changes to the Rules and Regulations Section V, subsections B and C, consolidating and amending such language.
VIII. Comments from Audience: No LOWA members, outside of the Rule Committee and the BOD liaison, were present.
IX. Next Meeting Date: It was announced by Chairman Wilks that the next meeting would be on January 21, 20014.
X. Adjournment: The meeting was adjourned at 4:44 p.m.
Lake of the Woods Association Rules Committee Minutes
January 29, 2014
I Call to Order
The Rules Committee meeting, held at the Community Center on January 29, 2014 was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor and Clifton Wilks, and Board of Directors (BOD) liaison to the Committee, Olive Kelly.
II. Approval of Proposed Agenda
A. The meeting agenda was approved unanimously.
III. Approval of Minutes from December 17, 2013 meeting.
A. The minutes from the December 17, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly commented on the importance of LOWA members responding to the upcoming Referendum.
V. Comments from the Chair
Chairman Wilks deferred his comments to the discussion of New Business.
VI. Old Business
A. Status of Conduct Resolution: LOWA General Manager (GM) wants a shorter version than that submitted by the Rules Committee. At their next meeting the BOD will vote on what will become the official version for publication.
VII. New Business
A. Proposed Revisions to Elections Resolution.
Committee members discussed procedures regarding candidates’ petitions to be placed on the BOD election ballot. Committee member Tabor moved to send a resolution to the BOD recommending publication of version 5 of the elections revisions without Section Organization, A. BOD, 4. Nominations by Petition, subsection b. Motion was seconded, discussed, and approved by unanimous vote.
B. Discussion of Board of Examiners and Lakes Committee review of Section X Revisions.
Chairman Wilks will send Rules Committee version of Revisions to the Board of Examiners (BOE) and Lakes Committee. The Rules Committee, at their Feb. 18, 2014 meeting, will have on its agenda the version of the Section X revisions, having been finalized, after receiving any further suggestions or comments from either committee.
C. Reformatting of LOWA Bylaws and Rules and Regulations. The Rules Committee will work with LOWA administration to make these documents more succinct and readable.
VIII. Comments from Audience. No audience present.
IX. Next Meeting Date.
It was announced by Chairman Wilks that the next meeting will be on February 18, 2014
X. Adjournment. The meeting was adjourned at 4:58 p.m.
Rules Committee Minutes
February 2014
I Call to Order
The Rules Committee meeting, held at the Lower Level Clubhouse on February 20, 2014, was called to order by Chairman Clifton Wilks at 4:00 p.m.
Present at the meeting were Committee members Selven Powell, Jack Spadaro, Betty Tabor, Paul George, Clifton Wilks; and Board of Directors (BOD) liaison to the Committee, Olive Kelly. In addition, Jim Hutchison (Board Member), Thomas Prine (Lakes Committee), Dan McFarland (BOE), Curtis Abel (Lakes Committee), and Gary Reese (Legal and Compliance Committee) were present as guests.
II. Approval of Proposed Agenda
A. The meeting agenda was approved unanimously.
III. Approval of Minutes from January 29, 2014 meeting.
A. The minutes from the January 29, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly had no comments.
V. Comments from Chair
A. Chairman Wilks told Committee members that Jim Hopkins would be joining the Rules Committee presuming his appointment is approved by the Board.
VI. Old Business
A. Index for Bylaws and Regulations
Chairman Wilks asked members to consider volunteering for the purpose of providing and updated index for the reformatting of the current regulations and bylaws. While the reformatting had been accomplished an index was needed.
VII. New Business
A. Discussion and Action on Section X Revisions.
There was specific discussion on certain revisions to the language of the draft based on input from Lakes, Board of Examiners, and Rules committee members. After the conclusion of those discussions, a motion was made by Jack Spadaro and seconded by Betty Tabor to send the amended draft to the Board of Directors with a recommendation to publish for member comment. The motion passed unanimously.
B. Discussion of Possible Roofing Regulations.
The committee agreed to differ this discussion until such time as the Board of Directors official refers the matter.
VIII. Comments from Audience: There were several comments and suggestions from the guests during various times about parts of the revisions being discussed.
IX. Next Meeting Date: The next meeting would be on March 18, 2014.
X. Adjournment: The meeting was adjourned at 5:20 PM.
Lake of the Woods Association
Rules Committee Minutes
March 18, 2014
I. Call to Order
The Rules Committee meeting, held at the Community Center on March 18, 2014, was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor and Clifton Wilks; Board of Directors (BOD) liaison to the Committee, Olive Kelly; and guests John Undari (ECC), Curtis Abel, and Joe Takacs (ECC).
II. Approval of Proposed Agenda
The Meeting agenda was approved unanimously.
III. Approval of Minutes from February 20, 2014 meeting
The minutes from the February 18, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison Ms. Kelly had no comments at this time.
V. Comments from the Chair. Chairman Wilks deferred his comments to the discussions of Old Business and New business.
VI. Old Business Status of Section X revisions
VII. New Business
Proposed revisions to Section 16, Environmental Control and Construction Procedures; subsection D, Single Family Dwellings. After discussion with the committee members with input from the guests from ECC and some revisions to proposed language, a motion was made, seconded and passed to forward a resolution to the Board of Directors for approval and publication.
VIII. Next meeting date – April 15, 2014
IX.. The meeting was adjourned at 4:55 p.m.
Lake of the Woods Association
Rules Committee Minutes
April 15, 2014
I. Call to Order
The Rules Committee meeting, held at the Community Center on April 15, 2014, was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor and Clifton Wilks; Committee alternate member, Gary Reese; and Board of Directors (BOD) liaison to the Committee, Olive Kelly.
II. Approval of Proposed Agenda
A. The Meeting agenda was approved unanimously.
III. Approval of Minutes from March 18, 2014 meeting
A. The minutes from the March 18, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly had no comments at this time.
V. Comments from the Chair.
A. Chairman Wilks addressed the necessity for following current procedures for contacting LOWA legal counsel; the media; and/or federal, state, and local authorities. The BOD liaison clarified some reasons for discretion by committee members.
VI. Old Business: None
VII. New Business
A. After discussion and amendment of the proposed language on this matter, a motion was made to forward a resolution to the BOD recommending approval and publication of language regarding Article V, Section 7, meeting notification requirements, for the BOD’s action. The motion was seconded and approved unanimously.
VIII. Next meeting date –May 20, 2014
IX. The meeting was adjourned at 4:20 p.m.
Lake of the Woods Association
Rules Committee Minutes
May 20, 2014
I. Call to Order
The Rules Committee meeting, held at the Community Center on May 20, 2014, was called to order by Chairman Clifton Wilks at 4:00 p.m. Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Selven Powell, Jack Spadaro, Betty Tabor and Clifton Wilks; Committee alternate member, Gary Reese; and ECC Chairman Joseph Takacs.
II. Approval of Proposed Agenda
A. The Meeting agenda was approved unanimously.
III. Approval of Minutes from April 15, 2014 meeting
A. The minutes from the April 15, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A.Ms. Kelly was absent from the meeting.
V. Comments from the Chair
A. There were no comments from the chair at this time..
VI. Old Business
None
VII. New Business
A. It was proposed to amend LOWA Rules and Regulations Section XVI, Environmental Control and Construction Procedures, Subsection L, Dwelling Demolition. A motion was made to submit to the LOWA Board of Directors the wording that the demolition lot must be “cleared of all construction materials, equipment and debris.”
The motion was seconded and approved unanimously.
B. It was proposed to amend LOWA Rules and Regulations, Section XVI, Environmental Control and Construction Procedures, subsection J, Access, to make it clear that no exterior construction is allowed on Sundays. Since the regulation states that construction should take place on Mondays through Saturday, the following and last sentence that states that no construction should take place on Sunday was considered superfluous. A motion was made to drop the last sentence of the regulation. The motion was seconded and approved unanimously.
VIII. Next meeting date –June 17, 2014
IX. The meeting was adjourned at 4:53p.m
Lake of the Woods Association
Rules Committee Minutes
July 15, 2014
I. Call to Order
The Rules Committee meeting, held at the Community Center on July 15, 2014, was called to order by Vice-Chairman Jack Spadaro at 4:00 p.m. Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Selven Powell, Jack Spadaro, and Betty Tabor; and Committee alternate member, Gary Reese. Cliff Wilks was absent due to a family medical situation.
II. Approval of Proposed Agenda
A. The Meeting agenda was approved unanimously.
III. Approval of Minutes from June 17, 2014 meeting
A. The minutes from the June 17, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly was absent from the meeting.
V. Comments from the Chair
A. There were no comments from the chair at this time.
VI. Old Business None
VII. New Business
A. Review of Rules Committee Annual Report. A motion to approve the Report was passed unanimously.
B. Review of Rules Committee Charter. A general discussion ensued, and it was suggested that the language in the present Charter could be more succinct and that some changes in the wording could achieve that goal and clarify the intent of the Charter. Toward that purpose, Committee Alternate Reese was asked to draft a revised introduction. It was decided that further discussion would be deferred until Rules Committee Chair Cliff Wilks could be present.
VIII. Next meeting date –August 19, 2014
IX. The meeting was adjourned at 4:50 p.m.
Lake of the Woods Association
Rules Committee Minutes
August 19, 2014
I. Call to Order
The Rules Committee meeting, held at the Community Center on August 19, 2014, was called to order by Chairman Clifton Wilks at 4:00 p.m.
Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Jack Spadaro, and Betty Tabor; Committee alternate member, Gary Reese; and LOWA Board of Directors liaison Olive Kelly. Member Selven Powell was absent.
II. Approval of Proposed Agenda
A. The meeting agenda was approved unanimously.
III. Approval of Minutes from July 15, 2014 meeting
B. The minutes from the July 15, 2014 meeting were approved unanimously.
IV. Comments from Olive Kelly, BOD liaison
A. Ms. Kelly encouraged the Committee to take time to review LOWA governing documents in order to give comprehensive and accurate opinions on matters before it.
V. Comments from the Chair.
A. Chairman Wilks initiated a discussion regarding feasibility of using telephone communication during meetings with Rules Committee members unable to attend a committee meeting. Communication using “Skype” was also discussed. These discussions pertain to the Rules Committee meetings.
VI Old Business
A. Meeting with members of other committees for ‘working” sessions: Chairman Wilks cautioned that “drafts” of matters discussed could be interpreted by LOWA members as final or finished business. Meeting in “executive sessions” was discussed.
VII New Business
A. Elimination of the current need to obtain signatures in the petition process to run for the Board of Directors after the Board approves the initial slate of candidates was discussed.
VIII Next meeting date –September 16, 2014
IX The meeting was adjourned at 5:28 p.m.
Lake of the Woods Association Rules Committee Minutes
October 21, 2014
Call to Order. The Rules Committee meeting, held at the Community Center on October 21, 2014, was called to order by Vice-Chairman Paul George at 4:00 p.m. Present at the meeting were Chairman Cliff Wilks (via telephone); Committee members, Jim Hopkins, Mary Nolan, Gary Reese, Jack Spadaro, and Betty Tabor; LOWA Board of Directors liaison Nigel Goodwin; and visitors Olive Kelly (BOD), Phil Rodenberg (LOWA General Manager), and LOWA member Bill Nowers.
Agenda. The meeting agenda was approved unanimously.
Minutes. The minutes from the September 16, 2014 meeting were approved unanimously.
Comments from BOD liaison. Mr. Goodwin expressed his support of and his willingness to be of help to the Committee.
Comments from the Vice-Chair. Vice-Chair George commented that he would only vote on motions in the event of a tie among
Committee members.
Old Business.
Regulations Section II Subsection A. Deactivation of barcodes for nonpayment of assessments and fines: In a discussion it was noted that inconsistent language was used in parts of the Subsection. It was moved that the wording in the referenced Subsecton should uniformly read: “…Members in good standing, registered tenants and their family members…”The motion was seconded and unanimously approved.
Regulations Section XV, Subsection C. Assessments. It was moved that the words “The Board of Directors at its discretion can approve other payment options” should be included. The motion was seconded, and unanimously approved.
Regulations Section XIV.A. Flagrant Violation Proposal. It was moved that discussions be postponed until the Legal and Compliance Committee completes its proposal to the BOD. The motion was seconded and approved unanimously.
Bylaws Article V.A.3. Nomination and Candidate Application Process. The matter of language used in LOWA regulations regarding election candidates’ use of the petition process: Member Reese will E-mail his proposals to Committee members.
New Business. The matter of regulations regarding LOWA members stacking and placement of firewood on their properties: It was moved to table discussion until the ECC makes known its policy. The motion was seconded and unanimously approved.
Comments from Audience: Mr. Nowers commented on LOWA’s policy regarding deactivation of bar codes.
Next meeting date: November 18, 2014.
Adjournment: The meeting was adjourned at 4:53 p.m.
Respectfully submitted, Mary Nolan, Secretary
Lake of the Woods Association Rules Committee Minutes
November 18, 2014
I.Call to Order. The Rules Committee meeting, held at the Community Center on November 18, 2014, was called to order by Chairman Cliff Wilks at 3:57 p.m. Present at the meeting were Committee members Paul George, Jim Hopkins, Mary Nolan, Gary Reese, Jack Spadaro, and Betty Tabor; and visitors Olive Kelly (BOD) and Joe Takacs (ECC).
II.Agenda. The meeting agenda was approved unanimously.
III.Minutes. The minutes from the October 21, 2014 meeting were approved unanimously, after a correction to the time of the meeting adjournment.
IV.Comments from BOD liaison. Mr. Goodwin was absent from the meeting.
V.Comments from the Chair. Chairman Wilks reported that he had received a letter from the BOD regarding protocols of committee reports that are sent to the Board. He discussed the various details contained in the missive.
VI.Old Business.
a.Stacking Firewood Proposal: The Committee discussed the wording of its proposal. It was moved that the proposal be sent to the BOD. The motion was seconded and approved unanimously.
b.Rules Committee Charter Revision: The committee discussed Paragraph E (process regarding the resolving of conflicting proposals concerning the Association’s governing documents), Subsection II (Committee Responsibilities). It was moved that the revised Charter be sent to the BOD, with Paragraph E marked as “optional.” The motion was seconded and approved unanimously.
c.Rules Committee Standard Operating Procedures (SOP): Chairman Wilks noted that it is his understanding that it not necessary to send a committee SOP to the Board of Directors. The Committee members gave opinions on this matter and as to who should receive a copy of the document and discussed some changes to the current wording. The Chair will review the current Procedures for discussion at the next Committee meeting.
VII.New Business. There was no New Business
VIII. Comments from Audience.
Mr. Takacs addressed points in the Stacking Firewood Proposal. Ms. Kelly joined in the discussion regarding the SOP document.
IX. Next meeting date: December 16, 2014.
X.Adjournment: The meeting was adjourned at 4:42 p.m.
Lake of the Woods Association,
Rules Committee Meeting Minutes
I.Call to Order
The meeting was called to order at 4:00 PM on Tuesday, December 16, 2014 at the Community Center Craft Room. Present were members Clifton Wilks, Paul George, Betty Tabor, Gary Reese, and Jim Hopkins. In addition, Nigel Goodwin, Board Liaison and Olive Kelly, Guest, were present. Absent were members Jack Spadaro and Mary Nolan.
II.Approval of Meeting Agenda The agenda was approved unanimously.
III.Approval of November 18, 2014 Meeting Minutes The meeting minutes were approved unanimously.
IV. Comments from Nigel Goodwin, Board Liaison.
Director Goodwin offered comments regarding the budget process and confirmation that a new legal team had been selected by the Board.
V. Comments from Chair
The Chair commented on the oral reporting dates provided to the Board pursuant to their request, requested input on goals for the Board, and noted the Board’s withholding of action on the suspension of barcodes until the new law firm provides advice on the matter.
VI. Old Business
A. Review and Discussion on Rules SOP
Comments and suggestions were offered by members of the committee which will be incorporated and the SOP will be forwarded to the Board and General Manager as information.
B. Update on Elections Revisions
Elections revisions being pursued by the Rules Committee have been presently subsumed by the bylaws review project. There was spirited discussion on this subject.
VII. New Business
A. Firepits and Open Fires
After discussion, Betty Tabor motioned that this matter be tabled until the January meeting. The motion was seconded, and passed, unanimously.
VIII. Comments from Audience Director Kelly commented on the Bylaws Review project.
IX. Adjournment The meeting was adjourned at 5:05 PM.
The next meeting date is January 20, 2015.
Lake of the Woods Association,
Rules COMMITTEE MEETING Minutes
January 20, 2015
I. Call to Order
The meeting was called to order at 4:00 PM on Tuesday, January 20, 2015 at the Teen Center Room of the Community Center. Present were members Clifton Wilks, Paul George, Betty Tabor, Gary Reese, Jack Spadaro, Mary Nolan, and Jim Hopkins. Nigel Goodwin, Board Liaison was present. Guests present were Joe Takacs (ECC), and LOWA members Anne Boyd, Nancy Undari and Peter Williams.
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Approval of December 16, 2014 Meeting Minutes
The meeting minutes were approved unanimously.
IV. Comments from Nigel Goodwin, Board Liaison.
Mr. Nigel expressed his opinion that the Rules Committee likely recommendation to remove the petition process in the LOWA Board of Directors elections may not be well-received by the present Board, and that, in any case, the process may not be completed in time for the next election cycle.
V. Comments from Chair
Mr. Wilks recalled that the Committee began discussing the election process in August, 2014, and thereafter decided to recommend that LOWA election rules be modeled similar to those of the Commonwealth of Virginia, which would eliminate the need for petitions. He further stated that the Rules Committee has an obligation to return a recommendation on the matter of petitions to the Board. The Chair recommended that committee members should review the Committee Chairs Orientation book which is posted on the LOW website.
VI. Old Business
A. Mr. George motioned to send forward to the Board the provided resolution on Nominations/Petitions/Elections calling for a process without petitions. It was seconded by Mr. Reese and discussion ensued. Mr. Reese then motioned to add/amend the language of the revision by adding a sentence at the end which would ensure that those members whose applications were returned due to error or incompleteness would be able to correct said deficiencies and resubmit the applications by the due date. The amendment was seconded and after voting was approved by a vote of 6 to 1. The original motion was then voted on and passed 6-1.
B. Discussion and Voting on Firepits and Open Fires
It was moved by Mr. George that LOWA Rules X.K.2.a, XVI.D.4.k.1 and XVI.G.3.d be sent to ECC for their action. Motion was seconded by Mr. Reese, and approved unanimously.
VII. New Business
A. Discussion and Voting on Ditch and Drainage Easement Protection
A motion was made and seconded to send a resolution to the Board for new language pertaining to ditch and drainage easement protection. Discussion of the matter began and Member Reese motioned to amend the language, which was seconded. After changing the language the amended and original motions were passed unanimously.
VIII. Comments from audience
One guest provided comments about the nominations, petitions, elections prior to the conclusion and voting on the same resolution. Another guest provided input on the fire pits and open fires proposals during the discussion of the same resolution.
IX. Adjournment: The meeting was adjourned at 4:55 p.m.
Next meeting date: Feb.17, 2015
Lake of the Woods Rules Committee
Meeting Minutes Special Meeting,
January 29, 2015
I. Call to Order
The meeting was called to order at 4:00 PM on Thursday, January 29, 2015 at the teen center room of the Community Center. Present were members Clifton Wilks, Paul George, Mary Nolan, Betty Tabor, Jim Hopkins, and Gary Reese. Jack Spadaro was absent as was Board Liaison Nigel Goodwin.
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Old Business
A. Discussion and Voting on Elections Revisions
1. Motion made by Mrs. Tabor to amend the resolution approved by the Rules Committee on Jan. 20, 2015 regarding Bylaws, Article V, Section A - Board of Directors regarding election to the Board. The amended resolution proposes to delete the 3rd paragraph of Subsection 4 - Organization which is in conflict with the resolution passed by the Rules Committee at its January 20, 2015 meeting.
The motion was seconded by Mr. Reese, and passed with five affirmative votes.
2. Motion made by Mr. George to alter language in Bylaws Article, Section A, Subsection 5- Vacancies. The motion proposes to replace the word "nominees" with "candidates."
The motion was seconded by Mr. Reese, and passed unanimously.
3. Motion made by Mr. George to alter language in Bylaws Article V, Section A, Subsection 3-Candidacy Procedures. The motion proposes to delete the phrase "owes fines or fee to the association," since it is superfluous to the definition of a member of the Association in good standing to which it refers.
The motion was seconded by Mrs. Tabor, and passed unanimously.
IV. Comments from Audience.
There were no members of the Association present, other than the members of the Committee.
V. Adjournment. The meeting was adjourned at 4:45PM
Lake of the Woods Rules Committee Meeting Minutes
February 26, 2015
I. Call to Order
The meeting was called to order at 3:00 PM on Thursday, February 26, 2015 at the teen center room of the Community Center. Present were members Clifton Wilks, Paul George, Mary Nolan, Jack Spadaro, Betty Tabor, Jim Hopkins, and Gary Reese; Committee alternate Donna Nuzum; Brenda Conway, chair of Pools committee (via Skype); and Board of Directors liaison, Nigel Goodwin
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Approval of minutes from January 20, 2015 and January 29, 2015 meetings.
The minutes were approved unanimously
IV. Comments from Mr. Goodwin
Mr. Goodwin commented on the increase of 1 1/2% in the Association's budget for the coming fiscal year; potential refurbishment of the Fitness Center; special meeting of the BOD on March10, 2015; and the Association's "bylaws" regarding BOD elections process.
V. Comments from Chair
Mr. Wilks conveyed that the BOD favored the Ditch and Drainage proposal of the M & E committee.
VI. Old Business
A. Discussion and voting on fire pits and open fires proposals.
Mr. Reese motioned that the Committee forward to the BOD for publication a resolution revising the language regarding warming fires at construction sites. The motion was seconded by Mr. Spadaro. The motion passed, with one negative vote.
Mrs. Tabor motioned to send to the BOD for publication a resolution regarding additional language to the rules on open fires at the campgrounds. Motion was seconded by Mr. George. Motion passed, with one negative vote.
Mrs. Nolan motioned to send to the BOD for publication a resolution expanding the language describing places where open and/or charcoal fires are permitted. Motion was seconded by Mr. George. Motion passed with one negative vote.
Mr. Hopkins motioned to forward to BOD for publication a resolution regarding fire pits. Motion was seconded by Mr. Spadaro and passed with one negative vote.
VII. New Business
A. Discussion and Voting on Pools Revisions
Mr. George motioned to send the Pools Committee provisions to BOD for publication. Motion was seconded by Mrs. Tabor and discussion ensued. Mr. Reese motioned to amend and revise some of the language in the Pools Committee provisions and to send the revised provisions to BOD. Motion was seconded by Mr. Spadaro. Motion passed with one abstention.
VIII. Adjournment. The meeting was adjourned at 4:28 PM
Next meeting: March 17, 2015
LOWA Rules Committee Meeting Minutes
April 16, 2015
The meeting was called to order on Thursday, April 16, 2015 at 3:10 p.m. at the Community Center by Vice Chair, Paul George.
Present were committee members Paul George, Jim Hopkins, Mary Nolan, Jack Spadaro, Gary Reese, and Betty Tabor. Absent were Cliff Wilks and Nigel Goodwin.
Paul moved that “The Rules Committee forward a resolution to the Board recommending publication for member comment, the proposed revisions to the Lake of the Woods Bylaws.” Betty Tabor seconded the motion. During the discussions the following motions were made to amend the basic motion:
1.Article II. Section 16 Proxy. Paul moved that the “Rules Committee recommend that the Board seeks General Counsel’s opinion regarding the legality of restricting members’ designation of proxy to the Association Secretary.”
The motion was seconded by Gary Reese who agreed to draft the specific proposal. It was unanimously approved by the committee.
2.Article II. Section 17 Proxy Ballot. Paul moved that section be amended to read as follows:
“Proxy Ballot” refers to the LOWA form used by members to establish a quorum and vote at the members’ annual or special meetings.”
Betty Tabor seconded the motion which was unanimously approved by the committee.
3.Article IV. Meeting of Members. Section 6 Methods of Voting. Paul moved that this section be amended to read as follows:
“Section 6: Methods of Voting. At any meeting at which a vote of the membership is to be taken, the members in good standing may vote by being present in person or by proxy. All voting at the members meeting shall be by secret written ballots.
If a member will not be present at the meeting but wishes to vote he or she may complete the Proxy Ballot in which the member shall designate the Association Secretary as proxy to vote as directed by the member. The Proxy Ballot will be mailed to all members. The Proxy Ballot shall be counted toward a quorum. Proxy Ballots shall be revocable up until the voting is closed by the meeting’s presiding officer. It is revoked by completing including signing and dating and submitting a new Proxy Ballot. If more than one Proxy Ballot is submitted for any lot only the one with the latest date will be counted. Unless revoked or terminated by the member all proxies will terminate eleven months from the date it is issued.
If a member intends to be present at the meeting and vote in person a regular Ballot which is identical to the Proxy Ballot except without the proxy designation. The Ballot will be made available at the members’ meeting.
To be valid both the Proxy Ballot and the Ballot must be signed by the member entitled to cast the vote, dated, and be received by the Association Secretary prior to the announcement of closing of the election at the meeting at which the vote is taken.”
The motion was seconded by Jim Hopkins and, after discussion, was approved by a vote of three (3) for, two (2) against and one (1) abstention.
Article IV, Section 7. Quorum. Paul read a motion made by Cliff Wilks (in absentia) to amend this section to read as follows:
“At any Annual or Special Meeting of the Membership of the Association when the membership is voting on any question, a quorum shall exist if Members holding ten (10) % of the votes entitled to be cast, as defined by these Bylaws, shall be present in person or by proxy.”
The motion was seconded by Paul and, after discussion, was unanimously approved by the committee.
Article V, Section 1. Number and Qualifications. Gary moved that this section be amended to read as follows:“The business of this Association shall be managed by a Board of seven (7) Directors, each of whom shall be a member of the Association in good standing, elected by the Members in good standing. A Director shall not be engaged or otherwise directly or indirectly involved in any business that represents a conflict of interest with his or her duties as a Director. Should a conflict of interest arise with reference to any matter before the Board of Directors the Director possessing such a conflict shall announce that he or she is going to recuse or herself as to that matter, stating with specificity the reason for such action, and thereafter shall make no other comment relative to the matter and shall cast no vote with respect to it. Further, a Director shall not have been convicted of a felony.”
The motion was seconded by Jack Spadaro and after discussion was unanimously approved by the committee.
Article V Section 3. Removal. Paul read a motion made by Cliff Wilks (in absentia) to amend this section to read as follows:“Any director may be removed from the Board, with or without cause, at a Special Meeting of the Members of the Association called for that purpose if the number of member votes cast at that meeting by ballot and/or proxy ballot to remove the director(s) constitutes a majority of the votes entitled to be cast at an election of directors.”
The motion was seconded by Paul and, after discussion, was unanimously approved by the committee.
Article VI. Nominations and Election of Directors. Paul moved that this section be amended as follows:
In the first sentence of Section VI.2 to: “…no later than 4 pm on the last business day in April.”
In the second sentence of Section VI.3 to: “Petitions must submitted to the Association office for verification by the Elections Committee no later than 4 pm on the last business day on or before May 15.”
In the first sentence of Section VI.4 to: “…no later than 4 pm on the last business day in May.”The motion was seconded by Betty and, after discussion, unanimously approved by the committee.
Article VI. Section 3. Elections and Article VIII. Section 2.e Betty Tabor moved that these sections be amended to add the following to each:
“, one signature per lot.”
The motion was seconded by Paul and, after discussion, unanimously approved by the committee.
Article VI. Section 5. Elections. Betty moved that the first sentence of the first paragraph of this section be amended to read as follows:“An Elections Committee shall be established by the Board of Directors to complete all duties required by the Elections Committee Charter pertaining to the election process for Directors, the voting process for referendums, and other instances where a vote of the Associate members is required. The Committee Chair will request assistance from and coordinate with the General Manager for those tasks requiring assistance from staff.”
The motion was seconded by Paul and, after discussion, unanimously approved by the committee.
10.Article VI, Section VI. Elections. Jim Hopkins moved that this section be amended to add the following to beginning of the second paragraph:
“The record date for the election is the date of the Annual Membership Meeting.”
The motion was seconded by Paul and, after discussion, was unanimously approved by the committee.
Article VII. Section 5 Quorum. Paul moved that the second sentence of Section VI.5 be amended to read as follows:
“Each Board member in attendance may cast his or her vote on matters that require a vote.”
The motion was seconded by Jack and, after discussion, was unanimously approved by the committee.
Article VIII. Section 3 Other Significant Duties. Paul moved that the subsections in this section be amended to change the tense of the verbs as follows:
“Selecting and appointing” to “Select and appoint”
“Adopting and amending” to “Adopt and amend”
“Providing” to “Provide”
“Promoting” to “Promote”
“Maintaining” to “Maintain”
“Establishing” to “Establish”
“Consulting” to “Consult”
“Issuing” to “Issue”
“Serving” to “Serve”
The motion was seconded by Betty and, after discussion, was unanimously approved by the committee.
Article X. Required Standing Committees and Article XI. Other Standing Committees. Paul moved that Articles X and XI be replaced with the following and renumbering remaining articles”“ARTICLE X.
COMMITTEES
Section 1. General. The overall mission of Lake of the Woods Committees is to add value to the Association by advising and assisting the Board and the General Manager in carrying out their responsibilities to the Association. The Board may appoint or dissolve any committee as it deems best, except for the following committees required by Article II.6 of the Articles of Incorporation:
Environmental Control Committee (ECC). The ECC is required to approve in writing all plans and specifications for any structure or improvement to be constructed upon any lot within Lake of the Woods. The members and former members of this committee shall be indemnified, at Association expense, to the extent of coverage under the Association's Director and Officers Liability Policy, against expenses actually and reasonably incurred by them in connection with the defense of any claim, action, suit or proceeding against them by reason of being or having been such member.
Finance Committee. This committee’s mission is to formulate recommendations to the Board for the Association’s Annual Budget, to review and comment on the financial portion of the Five Year Plan, and to conduct other studies requested by the Board.
Legal and Compliance Committee (LCC). This committee functions as the regulation enforcement arm of the Board. The committee holds hearings and resolves allegations of violations of the rules of conduct established by LOWA.
Maintenance and Ecology Committee (M&E). This committee assists the Director of Facilities and General Manager in evaluating the physical condition of all Association-owned facilities, grounds and equipment. The committee monitors current operations and assists with long-term planning.Section 2. Authority. All committees function as advisors to the Board and have only that specific authority granted to it by the Board as outlined in the Committee Responsibility Section of its charter. When committee recommendations are submitted, either in response to a referral, or at the initiative of a committee itself, the Board shall give such recommendations serious consideration. Under no circumstances shall the committee chair or any other committee member give direction to any LOWA personnel in dealing with committee matters except as approved by the General Manager. Additionally, no personal gain shall accrue from service on a LOWA Committee.
Section 3. Reporting Responsibility. The committees report to the Board. In addition to committee meeting minutes, oral and written reports shall be given periodically at the Board's monthly meeting at least as often as specified in the committee charter. When a committee approves a motion requesting Board action, that motion will be forwarded in writing to the Board with a copy to the General Manager. A brief annual report of the committee’s activities during the preceding year shall be submitted to the Board by August 1 of each year, using a Board approved format.
Section 4. Composition. All committee members shall be appointed by the Board from LOWA members in good standing. Each committee shall be composed of not less than three (3) voting members appointed for three-year staggered terms. A committee may have as many alternates and advisors as needed to perform committee activities. Any voting member vacancy whether by term expiration, resignation, or removal shall be filled through appointment by the Board with the Chair’s recommendation from existing alternate members beginning with the alternate with the most longevity. Family members occupying the same LOWA household may not serve on the same committee during the same time period. The Board may also grant exceptions to the number of voting members, alternates, and advisors who may serve on a committee at any given time based on the needs of that committee to carry out its mission. Such exceptions shall be stated under “Special Characteristics” of the respective Committee Charter. A member of the Board may serve as liaison to a committee without voting privileges.
Section 5. Organization. The committee will elect the following officers during its first meeting in September of each year for a one (1) year term and forward its new structure to the Vice President of the Board with a copy to the General Manager:
Chairperson (Chair). To be elected by the voting members of the committee. The Chair is responsible for calling and conducting meetings, setting and submitting the agenda, and periodically, providing written and oral reports on committee activities to the Board and community as specified in the committee charter. The Chair must be a voting member of the committee.
Vice Chairperson (Vice-Chair). To be elected by the voting members of the Committee. In the absence of the Chair, the Vice-Chair performs all the duties of the Chair. Vice-Chair must be a voting member of the committee.
Secretary. To be elected by the voting members of the Committee, or in absence of a vote, may be appointed by the Chair. The Secretary takes the minutes of all meetings, submits them in draft form to all Committee members. Following approval by the Committee, the Secretary submits the approved minutes to the Board of Directors, General Manager, Communications Coordinator, and all Committee members. In the absence of both the Chair and Vice-Chair, the Secretary shall act as Chair pro-tempore. The Secretary must be either an alternate or voting member.
Section 6. Meetings. The following apply to all meetings of the LOWA committees:
Open Meetings. All committee meetings shall be open to all members. Minutes shall be recorded and shall be available to all association members.
Executive Sessions. Selected committees may convene in executive session for a period during any meeting to consider issued discussed in Article VII
Section 2 above. The Board will set parameters for use of executive sessions in the committee’s charter.
Notice of Meetings. Notice of the time, date and place of each meeting of a committee shall be published at least three (3) business days in advance of such meeting by way of posting in the Association newsletter, on the Association cable television channel, and on the Association website.
Agenda. The Committee shall provide a designated period of time during a meeting to allow members an opportunity to comment on any matter relating to the association. During a meeting at which the agenda is limited to specific topics the comments of members may be limited to the topics listed on the meeting agenda.
Electronic Participation. Committee members may elect to participate in meetings via telephonic or other electronic means subject to the availability of such equipment by LOWA. LOWA is not responsible for providing equipment to individual committee members to facilitate their participation.
Order and Decorum at Meetings. All meetings of the Association shall be conducted in accordance with Robert's Rules of Order, Newly Revised, or other widely recognized rules governing order and decorum in meetings.Section 7. Voting. A quorum, or simple majority, of voting members needs to be present in order for a committee to vote on any motions presented at the committee meeting. Alternates, beginning with the alternate with the most longevity, shall be considered voting members when a quorum is not present. Advisers have no voting privileges. Voting by secret or written ballot are prohibited in any open committee meeting. Absentee or proxy voting are not permitted.
Section 8. Tenure. When a voting member’s term expires, resigns, or is removed from the committee the alternate with the most longevity will be moved up to a voting position with the Chair’s recommendations and the Board’s approval. The term begins at date of appointment as a voting member, and ends three years after that date. After completing one three-year term, a voting member may be reappointed for a second three-year term, but may not thereafter be re-appointed again until after the lapse of at least one year. Should the alternate member not accept the voting position on the committee, he or she may be moved to an advisor’s position.
Section 9. Communication Restriction.
Information Gathering. Committee members must have prior approval of the General Manager to contact business firms or other outside organizations as necessary to gather information to carry out committee responsibilities.
LOWA General Counsel and/or Government Representatives. Committee members must have prior approval of the General Manager to initiate contact with LOWA Counsel and or Government Representative on official LOWA business.
Press. Committee members may inform local news media of LOW-scheduled events and LOW participation in outside events. All other contacts with the media on official LOWA matters will be conducted through the General Manager.”The motion was seconded by Jim and, after discussion, unanimously approved by the committee.
Article XVI. Miscellaneous, Section 4. Outside Relationships. Paul moved that this section be deleted.The motion was seconded by Gary and, after discussion, unanimously approved by the committee.
With no additional motions to amend the basis motion the committee voted unanimously voted to forward the recommendations to amend the Bylaws to the Board of Directors,
The meeting adjourned at 4:15.
Sincerely,Paul George, Vice Chair
Rules Committee Meeting Minutes
May 2015
I) Call to Order
The meeting was called to order at 4:00 PM on May 19, 2015. Present were Chair Cliff Wilks, Vice-Chair Paul George, Jack Spadaro, Betty Tabor, Gary Reese, Jim Hopkins, Alternate Donna Nuzum and Board Liaison Nigel Goodwin
II) Approval of Meeting Agenda
The meeting agenda was amended with regards to the minutes to be approved.
III) Approval of February 26, April 10, April 16, 2015 Meeting Minutes
The minutes for February 26 were approved with the correction of spelling of the name of Alternate Nuzum. Otherwise, the minutes for April 10 were withdrawn as no business was voted on that day and the minutes for April 16 have not been received to be approved.
IV) Comments from Nigel Goodwin, Board Liaison
Director Goodwin commented on the semi-marathon Bylaws meeting that took place on the morning of May 19.
V) Comments from Chair
The Chair thanked the Board Liaison for his support of the Rules Committee recommendations concerning the Bylaws revisions. The Chair noted that Member Nolan resigned from the committee and that information was forwarded to the Board for action.
VI) Comments from Guest on Agenda None
VII) Old Business None
VIII) New Business
A. Discussion and Voting – Tenant Regulations
1. Member Wilks made a motion to forward a resolution to the Board recommending deleting the word “Registered” from the title of Section III, currently as “Registered Tenants,” making the new title simply “Tenants.” The motion was seconded by Member George and passed without opposition or abstention.
2. Member Wilks made a motion to forward a resolution to the Board recommending that the first sentence of Section III, A, 1 (in part) be changed to “LOWA is a community comprised of single family residence dwellings.” The motion was seconded by Member George and passed without opposition or abstention.
3. Member Wilks made a motion to forward a resolution to the Board recommending that Section III, F be titled as Subleasing and that the sentence “Subleasing is prohibited” added. The motion was seconded by Member George. Member Reese motioned to amend the original motion to add the words “. . . or recognized. . .” in the second sentence between the words “. . . approve . . .” and “. . . any . . .” Member George seconded the amendment to the motion. The motion was passed without opposition or abstention.
The subsection now reads as follows:
“F. Subleasing
Subleasing is prohibited. LOWA will not approve or recognize any application to sublease property.”
4. Member George motioned to forward a resolution to the Board recommending that the words “. . . and annually thereafter. . .” be added to the sentence at the end of III, A, 2. Motion was seconded by Member Wilks and passed without opposition or abstention.
5. Member George motioned to forward a resolution to the Board amending the third sentence of subsection III, A, 3 to read as follows “. . . The purpose of the Fee is to compensate LOWA for expenses incurred in processing tenant registration and related administration expenses.” Member Wilks seconded the motion and it failed to pass with all members opposing.
B. Reconsideration and Voting of portions of Rules Committee Charter
1. Member Wilks motioned to reconsider and amend the previously passed proposed Rules Committee Charter Version 7 and send the Board proposed Rules Committee Charter Version 8. Motion was seconded by Member George. Member Reese motioned to amend the propose Charter language by adding the words ambiguities, or, and, for, and ambiguous in II, A. Member George seconded the amendment. The proposed section now reads:
“Upon referral by the Board the Committee shall review proposed changes to LOW Regulations and Bylaws for redundancy, ambiguities or conflicts with existing governing documents or other regulations and/or laws, and for completeness clarity, and enforceability. If the Rules Committee determines that the proposal, including any subparts, is redundant, ambiguous, in conflict, incomplete and/or potentially unenforceable, it shall prepare proposed wording and submit recommendations to the Board to eliminate and/or correct the deficiency.”
The motion with the proposed amended language passed without opposition or abstention.
2. Member Wilks motioned that the Rules Committee send a memo on a Dispute Resolution procedure that could be used solely at the Board’s discretion to resolve disputes between committees if and when needed. The motion was seconded by Member Reese and passed with one abstention.
IX) Audience Comments None
X) Adjournment The meeting adjourned at 4:55 pm.
XI) Next Meeting – June 16, 2015
Lake of the Woods Association,
Rules Committee Meeting Minutes
I. Call to Order
The meeting was called to order at 4:15 p.m. on Tuesday, June 16, 2015 by Cliff Wilks. In addition to Cliff Wilks, Paul George, Jack Spadaro, Jim Hopkins, Gary Reese, and Betty Tabor were present. Donna Nuzum and Nigel Goodwin were absent.
II. Approval of Meeting Agenda
The agenda was approved unanimously.
III. Approval of April 16, 2015 & May 19, 2015 Meeting Minutes
The minutes for April 16 and May 19 were approved unanimously.
IV. Comments from Nigel Goodwin, Board Liaison None
V. Comments from Chair
Cliff commented that the recent issue with some members barcodes being deactivated due to failure to complete co-habitant, blood relative, and guest pass forms seems to add impetus to the committee discussions on similar matters.
VI. Comments from Guests on Agenda None
VII. Old Business None
VIII. New Business
A. Reconsideration of the postponement of Revisions to Article XIV of the Rules & Regulations, Penalties (see Rules Committee Minutes October 21, 2014). This matter died due to lack of a motion.
B. Discussion and Voting on Revisions to Article XIV of the Rules & Regulations, Penalties. Paul George motioned that the Rules Committee recommend that the Board replace the current Section XIV with the proposed version subject to this meeting, approve the same and publish for member comment. Motion was seconded by Jack Spadaro, Gary Reese, and Betty Tabor. During the discussion phase, the committee agreed to change the last sentence of Section D as noted below. “. . . Individuals who have not paid the assessed fine and do not attend the assigned LCC hearing will be found guilty, fined according to this section, and will forfeit their right to appeal the finding to the Board. . .” This sentence will read “. . . Individuals who have not paid the assessed fine and do not attend the assigned LCC hearing will be found guilty and fined according to this section and will forfeit their right to appeal the finding to the Board. . .” This matter is being recommended to the Board pursuant to Step 1 of the amendment process.
C. Discussion of Memo to Board providing information on the matter of live-in aides and renting of rooms. The committee agreed that a memorandum would be forwarded to the Board pursuant to Step 1 of the Amendment process and that additional material would be supplied as information.
IX. Audience Comments None
X. Adjournment Meeting was adjourned at 4:50 pm.
Next Meeting – July 21, 2015
Rules Committee Meeting Minutes July 2015
I. Call to Order
The meeting was called to order at 4:01 PM on July 21, 2015 by Chair Wilks. In addition Chair Wilks, Board Liaison Goodwin, Vice Chair George, Members Spadaro, Hopkins, and Tabor were present. Absent were Members Reese and Nuzum. Guests Lovelace, Wilson, and Bell were present for the meeting. Guests Wilson and Bell were present on behalf of the Lakes and Safety & Security Committees. A quorum was present and able to conduct committee business.
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Approval of June 16, 2015 meeting minutes
The June 16, 2015 meeting minutes were approved unanimously.
IV. Comments from Nigel Goodwin, Board Liaison
Board Liaison Goodwin commented on the status of the referendum and urged those present to vote if they have not done so.
V. Comments from Chair None
VI. Comments from Guests on Agenda None
VII. Old Business None
VIII. New Business
A. Discussion and voting on proposals to provide for temporary closure of lakes by the General Manager.
Chair Wilks presented a motion and provided some time for those present to review it. Chair Wilks motioned that the Rules Committee forward the proposed language to the Board for approval and publication providing that the General Manager could impose temporary restrictions on members, tenant’s and guests use of the Lakes in certain circumstances. Member Tabor seconded the motion. During the discussion phase, in which all present provided input, parts of the proposed language were modified. The proposed language as amended was approved unanimously.
B. Discussion on moving the meeting time to 7:00 PM on the same day of the month.
We agreed that the meeting time would change for two months on an experimental basis starting in September to see if more community participation occurred. If none occurred the meeting time would return to 4:00 PM.
IX. Member/Guest General Comments None
X. Adjournment The meeting adjourned at 4:35 PM.
Next Meeting – August 18, 2015
Rules Committee Meetings Minutes
August 2015
I. Call to Order
The meeting was called to order at 4:01 PM on August 18, 2015 at the Teen Center Room of the Community Center. Present were Chairperson Wilks, Vice Chairperson Paul George, Members Spadaro, Hopkins, and Tabor. Absent were Member Reese, Secretary Nuzum, and Board Liaison Goodwin.
II. Approval of Meeting agenda: The agenda was approved unanimously.
III. Approval of July 21, 2015 Meeting Minutes. The July 21, 2015 minutes were approved unanimously.
IV. Comments from Nigel Goodwin, Board Liaison None
V. Comments from Chair
Chair Wilks commented on his attendance of the last Safety & Security Meeting where the admittance procedures were discussed.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business None
VIII. New Business
A. Admittance Procedures
We discussed the admittance procedures worked on by the Safety & Security Committee.
B. Committee Reconstitution in September
This item was not discussed.
IX. Member/Guest General Comments None
X. Adjournment The meeting adjourned at 4:35 PM.
Next Meeting – September 15, 2015 (7:00 PM)
Lake of the Woods Association,
Rules Committee MeetingMinutes
I. Call to Order
The meeting was called to order at 7:02 PM on September 15, 2015 at the Lake of the Woods Community Center, Craft Room. Present were members Wilks, George, Spadaro, Reese, and Hopkins. Absent were Board Liaison Goodwin, Members Tabor and Nuzum. A quorum was present for the meeting.
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Approval of July 21, 2015 meeting Minutes The July 21 meeting minutes were approved with one member abstaining.
IV. Comments from Nigel Goodwin, Board Liaison None
V. Comments from Chair
Chair Wilks commented on the status of the proposed Rules Committee Charter revision, proposed Section 14 revisions of the Rules and Regulations and proposed revisions to the Lakes provisions. In addition, George Loveless was on the Board agenda to be voted onto the Rules Committee. Lastly, Chair Wilks noted that he would be on vacation for the October meeting.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business None
VIII. New Business
A. Committee Reconstitution
Member Wilks was nominated for Chair by Paul George and seconded by Jack Spadaro. No further nominations were forthcoming, nominations were closed and Member Wilks was elected Chair by unanimous vote.
Member George was nominated for Vice Chair however he was not available due to a personal situation. Chair Wilks nominated Jim Hopkins as Vice Chair, Jack Spadaro seconded the nomination, nominations were closed and Member Hopkins was elected unanimously.
The position of Secretary was not filled at this meeting but may be in future meetings.
B. Discussion of Determination of Goals for Rules Committee
There was general discussion of a possible goal involving communications between the Rules Committee and members and Paul was going to forward a summary of the discussion to the Chair for further evaluation and discussions.
IX. Member/Guest General Comments None
X. Adjournment The meeting adjourned at 7:35 PM.
Next Meeting – October 20, 2015 (7:00 PM)
*The Committee reserves the right to add, delete, and/or postpone agenda items as necessary.
RULES COMMITTEE MINUTES
Tuesday, October 20, 2015 7:00 PM
Community Center, Craft Room
I.Call to Order
II.Approval of Meeting Agenda
III.Approval of September 15, 2015 Meeting Minutes
IV.Comments for Nigel Goodwin, Board Liaison
V. Comments from Chair: None
VI. Comments from Guests on Proposed Agenda: None
VII. Old Business: None
VIII. New Business
A. Discussion & Voting on Rules Revisions eliminating Non-Inflatable Floats
The Committee members expressed several concerns with the recommendation including following:
The use of the word “Permanent” is vague and should be defined or eliminated.
The recommendation does not address exceptions including but not limited to the following:
The Ski Club jump ramp,
The floating or partially floating piers located in the small marina and on several private piers,
Floating “carpets” used to “land” jet skis and other water craft.
The overriding issue related to floats whether inflatable or non-inflatable is safe navigation of all watercraft on the lakes especially at night.After extensive discussion several motions were made ending with the following by Paul George: I move that Section X.C.6 be amended to read:
“X.C.6 Floats. All floats shall be removed from the lakes or securely moored alongside an authorized pier between sunset and sunrise unless specifically authorized by the General Manager.”
The motion was not seconded or voted on by the committee.
IX. Member/Guest General Comments: None
X. Adjournment October 20, 2015 at 7:30 PM
Lake of the Woods Association Rules Committee Meeting minutes
November 17, 2015
Call to Order
The meeting was called to order at 4:01 PM on November 17, 2015 in the LOW Community Center, Classroom 1. Present were Chair Wilks, Vice Chair Hopkins, Members George, Lovelace, Tabor, Spadaro, Reese, and Board Liaison Goodwin. Absent was Advisor Nuzum.
Approval of Meeting Agenda. The agenda was approved unanimously.
Approval of October 20, 2015 Meeting Minutes. The minutes were approved unanimously.
Comments from Nigel Goodwin, Board Liaison
Director Goodwin commented on the continuing consideration of the Entrance procedures.
Comments from Chair
Chair Wilks thanked Vice Chair Hopkins for presiding over the October Rules meeting and thanked Member George for the meeting minutes.
Comments from Guests on Proposed Agenda
None
Old Business
A. Discussion & Voting on Revisions eliminating Non-Inflatable Floats
After discussion the committee unanimously voted to forward a memorandum to the Board reflecting committee members concerns regarding navigation and safety on the matter of floats. In addition the members unanimously voted to forward a resolution to the Board eliminating and revising portions of Section X Use of the Lakes, subpart C Water Sports Activities, subparts 6 and 7.
New Business
A. Discussion & Voting on revisions to LOWA Regulation V, Regarding Trailers
After discussion, the committee unanimously voted to forward a resolution and memorandum to the Board on the proposed revision to Section V Use of Property, Subpart B with some modifications.
Member/Guest General Comments
Adjournment. The meeting adjourned at 5:05 PM.
Next Meeting – January 19, 2016 (4:00 PM)
Lake of the Woods Association,
Rules Committee Meeting Minutes
I. Call to Order
The meeting was called to order on February 16, 2016 at 4:05 PM at the LOW Community Center, Craft Room. Committee members present were Chair Wilks, Vice Chair Hopkins, Members Spadaro, Lovelace, Reese, and Tabor were present. Advisor Nuzum was absent. Board Liaison Goodwin was present and Board President Rucker, General Manager Rodenberg, Finance Director Cole, Security Chief Walker, Safety & Security Chair Bell were present.
II. Approval of Meeting Agenda The agenda was approved unanimously.
III. Approval of November 17, 2015 Meeting Minutes
The subject minutes were approved unanimously.
IV. Comments from Board Liaison
Board Liaison Goodwin commented on the importance of the work being conducted.
V. Comments from Chair
Chair Wilks commented on the status of Section XIV proposed revisions and noted that the General Manager and Board President had discussed the issues.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business None
VIII. New Business
A. Discussion & Voting on revisions to LOWA Regulation II and XVI J, Regarding Admittance.
Section II, A.1. A motion was made by Chair Wilks and seconded by Vice Chair Hopkins that the language would read as follows:
“Introduction. Members, registered tenants, and their households are provided access to Lake of the Woods through the Main Gate at Lake of the Woods Way at its intersection with Germanna Highway (Virginia Route 3) with proper identification. Entrance at the Main Gate is also provided for their nonregistered family, guests and contractors with the member’s or tenant’s authorization.
Members in good standing, registered tenants and their registered family members as well as registered contractors are also provided the convenience of using the barcode lanes at the appropriate gates.”
Committee members agreed to table adding the word “independent” in front of the word “contractor” in this and other sections of the Rules and Regulations until the next meeting.
Section II. A. 2a, Chair Wilks motioned that this section would read as “Personal Identification: All persons entering Lake of the Woods must be able to present appropriate personal identification, such as a picture ID, when requested by security or administration personnel.” The motion was seconded by Member Spadaro and passed unanimously.
Section II, A, 2, c, Chair Wilks motioned that this section read as follows:
“Members may be assessed a charge for violations of the Restrictive Covenants and Rules and Regulations committed by themselves, their families, guests, and tenants, as well as guest of their tenants and contractors and contractors of their tenants while the contractors are within LOWA (see Section 1.g). Motion was seconded by Vice Chair Hopkins and was passed by four votes aye and one vote nay.
Section 11, A, 2, d. Chair Wilks motioned that this section should read as follows, “The use of automated gates is a convenience provided by LOWA and is subject to potential deactivation according to the Association’s Collection Policy as described in LOWA regulations Section XV.” In addition, the motion included moving the remaining language to Section XV, with its own heading. The remaining language reads, “After giving a member an opportunity for a hearing, the Board of Directors shall have the right to suspend a members’, tenants’ and their families’ use of the barcode lanes because of nonpayment of assessments, fees, and/or fines owed to the Association that are more than sixty (60) days past due. The member may, at his/her expense, be represented at the hearing by an attorney licensed in Virginia. Deactivation of the barcode shall not in any way prevent a member from entering Lake of the Woods by way of the visitor lane of the Main Gate upon presenting proper identification. 1. A member for the purposes solely of this section shall include spouses and dependent children.” The motion was seconded by Member Reese and passed with four votes aye and one vote nay.
IX. Member/Guest General Comments None
X. Adjournment The meeting was adjourned at 5:07 PM.
Next Meeting – March 15, 2016
Lake of the Woods Association,
Rules Committee Meeting Minutes
I. Call to Order
The meeting was called to order at 2:00 PM on Tuesday, March 15, 2016. Present were Chair Wilks, Members Spadaro, Lovelace, Tabor. In addition Board Liaison Hutchison was present. Absent were Advisor Nuzum, Member Reese and Vice-Chair Hopkins. Guests attending were Chair Bell of the Safety & Security Committee, Director Rugless, and General Manager Rodenberg. A quorum of voting members was present.
II. Approval of Meeting Agenda
Member Spadaro motioned for approval of the meeting agenda which was seconded by Member Tabor and approved unanimously.
III. Approval of February 16, 2016 Meeting Minutes
Member Lovelace motioned for approval of the previous minutes which was seconded by Member Tabor and approved unanimously.
IV. Comments from Jim Hutchison, Board Liaison None
V. Comments from Chair
The Chair noted that should the committee finish its work the meetings planned for March 16-17 would be canceled.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business
A. Discussion & Voting on revisions to LOWA Regulation II and XVI J, Regarding Admittance
Member Tabor motioned to remove the word “together” from Section II.B definition of Household. Motioned was seconded by Member Spadaro and passed unanimously.
Member Spadaro motioned to replace the word “owner” with the term “member or registered tenant” in II.B definition of Household. Motioned was seconded by Members Lovelace and Tabor and passed unanimously.
Member Spadaro motioned to remove the term “cost center manager of the the golf operations” from II, B, 3, d, 2 and replace it with phrase “General Manager or his/her designated representative. . .” Motion was seconded by Members Tabor and Lovelace and passed unanimously.
Member Spadaro motioned to remove the word “membership” from Section II, C, Preamble and replace it with the word “LOW.” Motion was seconded by Members Tabor and Lovelace and passed unanimously.
Member Spadaro motioned to add the words “. . . and citation . . . “ in Section II, C, 2. Motion was seconded by Member Lovelace and passed unanimously.
Member Spadaro motioned to add “(see C.4)” to Section II, C, 4, b after the sentence ending with the word “ . . .sisters.” Motion was seconded by Member Lovelace and passed unanimously.
Chair Wilks motioned that the sentence “Only one such card will be issued per member . . . “ be added to Section II, C, 4, c Motion was seconded by Member Tabor, after discussion, the motion was amended to add an additional sentence “The General Manager may make exceptions upon written request of the member. The amended motions were approved unanimously.
Member Lovelace motioned that the phrase “. . . upon completion and submission of the appropriate form . . .” be added to II, D, 1, a. Motion was seconded by Member Spadaro and passed unanimously.
Motion was made by Chair Wilks to add the words “. . . and black . . .” be added to II, D, 1, g after the word “. . . white. . .”
Member Tabor motioned that the words “. . . their employees. . .” be substituted for the word “. . . employee. . .” in Section XVI, J, 13. Motion was seconded by Member Spadaro and passed unanimously.
Chair Wilks motioned that Article 1, G be modified to read as follows (language in bold print is new:
“Proper decorum must be observed by all persons for any activity in the common areas of the community. Members may be assessed a charge for violations of the Restrictive Covenants and Rules and Regulations committed by themselves, their families, guests, and tenants, as well as guests of their tenant and/or their contractors and the contractors of their tenants while the contractors are within LOWA. Persons who engage in conduct that causes member, tenant, or guests public inconvenience, annoyance, or alarm are subject to citation.
VIII. New Business None
IX. Member/Guest General Comments None
X. Adjournment
The meetings for March 16-17 were canceled because the committee’s work was complete. Member Lovelace motioned to adjourn the meeting which was seconded by Member Spadaro and passed unanimously. The meeting was adjourned at 5:19 PM.
Next Meeting – April 19, 2016
Lake of the Woods Association,
Rules Committee Meeting Minutes
I. Call to Order
The meeting was called to order at 4:02 PM on August 16, 2016, in Classroom 1 at the LOWA Community Center. Present were Chair Wilks and Members Tabor, Reese, Spadaro, and Conrad. Vice Chair Hopkins , Member Lovelace, and Board Liaison Hutchison were absent.
II. Approval of Meeting Agenda
Member Reese motioned to approve the meeting agenda which was seconded by Member Spadaro and approved unanimously.
III. Approval of July 19, 2016 Meeting Minutes
Member Tabor motioned to approve the July 19 meeting minutes, which was seconded by Member Reese and approved unanimously.
IV. Comments from Jim Hutchison, Board Liaison None
V. Comments from Chair
Chair Wilks thanked everyone for their participation on the committee and noted his enjoyment of the people and the process for the last four years.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business None
VIII. New Business
A. Discussion & Voting on Proposed Amendments to Bylaws, Electronic Voting
Member Reese motioned to forward a resolution to the Board on the proposed revisions for Board approval for publication to the membership for comment. The committee also believes that the cover memorandum
B. Discussion & Voting on Proposed Amendments to the Rules & Regulations, Boat Storage Guidelines, Invasive Species
Member Reese motioned to forward a resolution to the Board on the proposed revisions for Board approval for publication to the membership for comment, which was seconded by Paul Conrad. During discussion committee members noted the overly broad, ambiguous language of subsections 10-12 and that subsection 12 should be referred to the Lakes committee for appropriate placement in Section X, Use of the Lakes. The motion failed unanimously. After further discussion, Member Reese motioned to send a memorandum to the Board noting our specific suggestions. Member Conrad seconded the motion and it passed unanimously.
IX. Member/Guest General Comments None
X. Adjournment Next Meeting – September 20, 2016
*The Committee reserves the right to add, delete, and/or postpone agenda items and adjust meeting times as necessary.
Lake of the Woods Association,
Rules Committee Meeting Minutes
I. Call to Order
The meeting was called to order at 4:02 PM on September 20, 2016, in Classroom 1 at the LOWA Community Center.
Present were Vice Chair Hopkins and Members Reese, Lovelace, Board Liaison Cumming and Guest Peggy Powell. Absent was Member Conrad.
II. Approval of Meeting Agenda
Member Reese motioned to approve the meeting agenda, which was seconded by Lovelace and approved unanimously.
III. Approval of August 16, 2016 Meeting Minutes
Member Reese motioned to approve the August 16 meeting minutes, which was seconded by Vice Chair Hopkins and approved unanimously.
IV. Comments from Leighton Cumming, Board Liaison
Cummings greeted members of the committee and thanked them for serving.
V. Comments from Vice Chair
Hopkins noted we currently have only 4 committee members and that Peggy Powell will be on the committee when approved by the Board at their September 21st meeting.
VI. Comments from Guests on Proposed Agenda None
VII. Old Business None
VIII. New Business
Reconstitution of Committee Officers, Chair, Vice Chair, and Secretary:
Reese nominated Hopkins for Chair and it was seconded by Lovelace and passed unanimously.
Reese nominated Lovelace for Vice Chair and it was seconded by Hopkins and passed unanimously.
Reese nominated Peggy Powell the serve as Secretary upon her appointment to the Rules Committee. Seconded by Lovelace and passed unanimously.
Member/Guest General Comments: Hopkins initiated a brief discussion on the purpose of the Rules Committee and Reese reported he would attempt to recruit two addition members to serve on the Rules Committee.
X. Adjournment 4:12 PM.
Next Meeting – October 18, 2016 4:00 PM, Community Center, Classroom 1
*The Committee reserves the right to add, delete, and/or postpone agenda items and adjust meeting times as necessary.
LOWA Rules Committee Meeting Minutes
January 2017
I. Call to Order
The meeting was called to order at 4:00PM on January 17, 2017 in the Computer Room at the LOWA Community Center.
Present:
Jim Hopkins, Chairman Gary Reese, Member
George Lovelace, Vice Chairman Pam Nalls, Member
Peggy Powell, Secretary Leighton Cumming, Board Liaison
Absent: Member Conrad
II. Approval of Meeting Agenda
Reese motioned to approve the meeting agenda, seconded by Lovelace, approved unanimously.
III. Approval of September 20, 2016 Meeting Minutes
Lovelace motioned to approve the September 20, 2016 minutes; seconded by Reese; Approved unanimously.
IV. Comments from Cumming, Board Liaison
Cumming reported that the Board of Directors meeting scheduled for tonight at 7PM
may discuss referring rule to Rules Committee to declare a moratorium to prohibit above ground pools at LOW residences.
V. Comments from Chair.
Hopkins reported that he will extend his term to August, 2017.
VI. Comments from Guests on Proposed Agenda
None
VII. Old Business
Amendments to Boat/RV Storage Regulations:
Proposed Regulation Number 10: Motion by Hopkins to approve wording, seconded by Reese with discussion about clarification of wording “ highway ready condition”. Majority approved as worded with 1 nay by Reese.
Proposed Regulation number 11:
Motion by Hopkins to approve Proposed Regulation number 11, seconded by Reese, approved unanimously.
Proposed addition to Regulation number 12: Motion by Lovelace to include the following wording to clarify that “Members and registered tenants must conform to provisions of Section 4. n. pertaining to the spread of aquatic invasive species to the lakes”. Some additional wording will be added to clarify Section X 4. Seconded by Gary, approved unanimously.
VIII. New Business
- Jetpacks and Flyboarding Regulation: Motion by Reese to add the wording in the proposed wording by the LOWA Board that the approval of the “President of the Board of Directors” in addition by the approval of the General Manager. Seconded by Lovelace, Approved unanimously.
- Motion made by Reese to say No to Jetpacking and Flyboarding on the lake. Reese will provide statement. Majority approved. Nay by Hopkins.
- Proposal to review all Rules and RegulationsDiscussion led by Reese. Discussion to be continued at next meeting.
IX. Member/Guest General Comments. None
X. Adjournment 5:07 PM. Next Meeting: February 21, 2017
Prepared by Peggy A Powell, Secretary
LOWA Rules Committee Meeting Minutes
February 2017
I.Call to Order
The meeting was called to order at 4:04PM on February 21, 2017 in the Computer Room at the LOWA Community Center.
Present:
Jim Hopkins Chairman Gary Reese Member
George Lovelace Vice Chairman Pam Nalls Member
Peggy Powell Secretary
Absent: Member Conrad
Board Liaison Leighton Cumming
Guests: Cliff Wilkes
Mike Musatow
II.Approval of Meeting Agenda
Lovelace motioned to approve the meeting agenda, seconded by Reese,
approved unanimously.
III.Approval of January 17, 2017 Meeting Minutes
Lovelace motioned to approve the January 17, 2017 minutes; seconded by Reese; Approved unanimously.
IV.Comments from Cumming, Board Liaison – Not Present
V.Comments from Chair
None
VI.Comments from Guests on Proposed Agenda
None
VII. Old Business
Proposal to review all Rules and Regulations
WHEREAS THIS YEAR REPRESENTS THE 50TH ANNIVERSARY OF THE LAKE OF THE WOODS ASSOCIATION, AND
WHEREAS FROM TIME TO TIME THE 106 PAGES OF RULES AND REGULATIONS OF THE LAKE OF THE WOODS ASSOCIATION SHOULD AND MUST UNDERGO A SYSTEMATIC AND THOROUGH REVIEW, IT IS, ACCORDINGLY
Proposal to review all Rules and Regulations(continued)
Resolved that
1. The Board of Directors of the Lake of the Woods Association will establish an Ad Hoc Working Group (“Working Group”) with members to include the Rules Committee Chairman (or designee) and, one designee from each committee deemed relevant by the Board of Directors to the purposes of this Work Group. All involved Committees shall be required to provide their designee within thirty (30) days of the adoption by the Board of this Resolution. The purpose of the Working Group is to report to the Board those rules and regulations which are no longer enforced, applicable or required as well as those which need to be amended in light of experience or changing circumstances. The General Manager will designate a non-voting member to the Working Group. The Rules Committee Chairman or his designee shall function as the chair of the Working Group and has one vote. The Vice-Chair and Secretary of the working group may be selected by the Working Group. The designated member from each of the other committees will have one vote.
2. The Working Group will meet as frequently as necessary (as determined by the Chair) to complete the task assigned within a one (1) year time frame. Such meetings may be held in any combination of in person, telephonic, and/or electronic methods. Working Group members or their designees are expected to be available to attend and participate in any meetings. Meetings must be advertised and open to members of the Association. Sub Groups of the Working Group may be established by the Chair for the purposes of a more thorough examination of certain Rules and Regulations, said Sub Groups reporting directly to the Working Group. The Working Group will report its progress to the Board of Directors quarterly or upon request.
3. The Working Group is to formulate solutions to those rules that are no longer enforced, applicable or required or in need of amendment. Any resolutions that are reached by the Working Group will be referred to the Board for de novo discussion, vote, and appropriate action.
ADOPTED THIS 21st DAY OF FEBRUARY, 2017 BY UNANIMOUS VOTE OF THE RULES COMMITTEE FOR REFERRAL TO THE BOARD OF DIRECTORS.
VII. New Business Above Ground Swimming Pools and Regulations:
The following language was suggested describing what constitutes an above ground pool and approved unanimously. The X would represent number of gallons to be determined.
XVI. Environmental Control & Construction Procedures
K. Other Construction
8. Above-Ground Swimming Pools, with a capacity of greater than X gallons, are not permitted on any residential lot.
The following additions to page 83 in the Regulation were also suggested:
7. Portable Temporary Covered Storage XVI-106
8. Above-Ground Swimming Pools XVI-106
IX. Member/Guest General Comments: Wilkes and Musatow commented on methods of search of Rules and Regulations.
X. Adjournment 5:03 PM. Next Meeting: March 21, 2017
Prepared by Peggy A Powell, Secretary
I.Call to Order
The meeting was called to order at 4:00PM on March 21, 2017 in the Computer
Room at the LOWA Community Center.
Present:
Jim Hopkins Chairman Pam Nalls Member
George Lovelace Vice Chairman Board Liaison Leighton Cumming
Peggy Powell Secretary
Absent: Member Conrad (available by phone if needed)
Member Reese (available by phone if needed)
Guests: None
II.Approval of Meeting Agenda
Lovelace motioned to approve the meeting agenda, seconded by Powell,
approved unanimously.
III.Approval of February 21 ,2017 Meeting Minutes
Lovelace motioned to approve the February 21, 2017 minutes; seconded by Nalls;
Approved unanimously.
IV.Comments from Cumming, Board Liaison
Cumming reported that the rules on the Above Ground Pools will be published.
Cumming also reported that the Board of Directors will be discussing Parking on Roads.
V.Comments from Chair
Hopkins reported that we will have a new member, Dave Hollis, after he is approved.
Hopkins read the following response from the Board President, Larry Morlan, pertaining to the Rules Committee Proposal to review all Rules and Regulations:
The Board responded to the Resolution from the Rules Committee at the March 14, 2017. Before undertaking such a comprehensive project, the Board is going to take some intermediate steps:
1. Review current Regulations as to the date of last updates and ones in most need of revision
2. Correspond to all Committee Chairs asking them to review and identify regulations in their areas in need of revision
Once those tasks are completed, the Board will respond with specific directions on actions to be taken.
VI.Comments from Guests on Proposed Agenda
None
VII
Old Business
None
- New Business
Motion was made by Nalls to accept, as presented to the Rules Committee, the addition to the Swimming Pool Rules of Conduct (E. h.) regarding the use of diving board and slides. Seconded by Lovelace and approved unanimously.
IX.
Member/Guest General Comments
None
X.
Adjournment 4:25 PM
Next Meeting: April 18, 2017
Prepared by Peggy A Powell, Secretary
Date Approved: